Admin - Administrative Assistant- Full Time

Active Day; Mount Vernon Park (MA); On-site; USD 40,000 - 56,000; Full time

Job summary

Active Day in Massachusetts is seeking an Administrative Assistant to provide clerical support, maintain member records, and assist with meal recording for USDA programs. The role emphasizes strong communication, office software skills, and collaboration with the social work team.

The position involves handling phone calls, processing documents, and supporting admissions and reporting requirements to ensure regulatory compliance and center census growth.

Qualifications

• High school diploma or equivalent.
• Excel, Word, and Outlook proficiency.
• Excellent written and verbal communication skills.
• Minimum of 2 years’ experience in administrative capacity.

Responsibilities

• Record daily meals for USDA Food Program and assist with monthly and annual reporting.
• Assist administrator with supply ordering.
• Maintain member information and contacts per social worker/administrator.
• Provide admission support to the center and social worker (collect paperwork and assessments).
• Answer multi-line telephone system and route calls to appropriate staff.
• Create documents using Microsoft Office including Word and Excel.

Skills

Communication

Administrative support

Education

High school diploma or equivalent

Tools

Excel

MS Word

Outlook

Job description

Job Summary

The Administrative Assistant is responsible for providing administrative and clerical support for the purpose of building the center’s census, improving customer satisfaction; ensuring administrative compliance with regulatory requirements.

Qualifications

• High school diploma or equivalent
• Computer literacy, including Excel skills and strong MS Word and Outlook skills
• Excellent written and verbal communication skills
• Minimum of 2 years’ experience in administrative capacity

Job Responsibilities

• Responsible for daily recording of member meals for USDA Food Program, and assist with monthly
  and annual reporting requirements.
• Assist administrator with supply ordering.
• Maintains member information and keeps record of contacts as requested by social worker and/or
  administrator.
• Provides admission support to the center and social worker such as picking up Doctor’s paperwork,
  and assessments.
• Responsible for answering multi-line telephone system and transferring call to the appropriate staff
  members.
• Responsible for creating documents using Microsoft Office including Word and Excel.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.