Admin

PrimeFlight Aviation; Richmond (VA); On-site; USD 36,000 - 52,000; Full time

Job summary

PrimeFlight Aviation Services, Inc. is seeking an Administrative professional to support daily office operations, coordinate meetings, manage records, and assist with payroll and HR tasks as needed.

You will use Microsoft Office (Excel, Word, PowerPoint), assist with recruiting, maintain schedules, prepare reports, and ensure accurate filing while communicating with management and staff to maintain efficient office functioning.

Qualifications

• Strong organizational skills and effective communication.
• 1 year of experience in an office/administrative position.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint).
• Able to pass background check and drug screen.

Responsibilities

• Administer testing for local applicants and coordinate badging and vetting.
• Assist with recruiting, hiring, and training of local employees.
• Maintain employee schedules and daily timekeeping entries.
• Process payroll and assist with payroll-related issues.
• Handle HR issues and coordinate with corporate teams.
• Prepare reports and manage employee files.
• Work on client-specific supply orders, reporting, and compliance.
• Maintain relationships with airline partners and ensure attendance.
• Utilize Excel, Word, and PowerPoint; adhere to safety standards.
• Perform additional duties as assigned by management.

Skills

Organizational skills

Communication

Microsoft Office

Tools

Excel

Word

PowerPoint

Job description

The Admin plays a vital role in supporting the daily operations of the office by managing administrative tasks and ensuring efficient office functionality. This position organizes and schedules appointments, handles correspondence, prepares reports, and maintains filing systems. The Admin provides support to management and staff, including coordinating meetings, managing databases, and assisting with project work as needed. This role requires strong organizational skills, effective communication, proficiency in office software, and a proactive approach to problem-solving and time management.

RESPONSIBILITIES

• Administer all testing for local applicants and coordinate badging and vetting.
• Assist with recruiting, hiring, and training of local employees.
• Maintain employee schedules.
• Manage daily timekeeping entries, payroll processing, and assist with payroll-related issues.
• Handle HR-related issues, communicate with corporate teams, and manage employee files.
• Handle reports or information requested by Station Management.
• Work on client-specific supply orders, reporting, and compliance.
• Maintain strong working relationships with airline partners.
• Demonstrate regular, predictable attendance at the job location.
• Utilize programs such as Excel, Word, and PowerPoint.
• Exemplify PrimeFlight customer service and safety standards.
• Perform any additional duties as assigned by management.

QUALIFICATIONS

• 18 years of age or older.
• Eligible to work in the United States.
• Must have a valid state-issued driver’s license with an acceptable driving record.
• Communicate effectively in English, including reading, writing, and speaking.
• 1 year of experience in an office or administrative position.
• Knowledge of Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Ability to access and interpret information in print and electronically, including the use of electronic devices such as iPads, tablets, computers, and mobile devices.
• Effectively communicate with colleagues and clients, both in-person and through electronic means.
• Pass a background check and drug screen.
• Eligibility to acquire needed credentials and clearances, including FAA, TSA, Port Authority, U.S. Customs, and U.S. Postal, as applicable.
• Airlines operate 24/7, so team members must be flexible to work various shifts including nights, weekends, and holidays.
• To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:

• Ability to lift up to 25 pounds.
• Position is generally sedentary, sitting for long periods of time.
• Be able to hear and respond to the spoken voice and to audible alarms.
• Tasks may involve repetitive motions of the arms, wrists, hands, and/or fingers.
• Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

SMS/TEXT COMMUNICATIONS

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Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.