Adm Spec 2 - Center for Calling & Career

Geneva College; Beaver Falls (Beaver County); On-site; USD 42,000 - 56,000; Full time

Job summary

Geneva College in Beaver Falls, PA seeks an Administrative Specialist 2 to support the Center for Calling & Career. You will serve as the face of the office, assist employers and students, manage data and communications, and help with budgetary tasks.

This role requires strong organizational skills, attention to detail, and the ability to collaborate across campus. A High School diploma or GED is required, with preferred post-secondary education and office experience.

Qualifications

• High School diploma or GED required.
• Six months of office management/administrative support experience.
• Strong organization and communication skills; able to multi-task.
• Christian commitment aligned with Geneva College values.

Responsibilities

• Serve as liaison with departments, students, and external constituents.
• Manage calendars, scheduling, and on-campus recruitment activities.
• Maintain confidentiality and support budgetary and data/reporting tasks.

Skills

Organized with attention to detail

Multi-tasking

Verbal and written communication

Strong computer literacy

Prioritization

Team collaboration

Office software

Education

High School diploma or GED

Post-Secondary education

Tools

Microsoft Office/Word processing

Job description

Adm Spec 2 - Center for Calling & Career

Beaver Falls, PA, US

Summary of Responsibilities: This position serves as Administrative Specialist 2 for the Center for Calling and Career by providing employer and student assistance, data and research support, office management, budgetary assistance as well as communication support for internal and external constituents. This position acts as the face of the office, often being the first-person people encounter when interacting with the Center for Calling and Career.

Essential Responsibilities : (These essential responsibilities are those the individual must be able to perform unaided or with the assistance of reasonable accommodation.)

• Employer/Student Assistance:
  • Serves as a central point of liaison with other departments, students, and external constituencies in the resolution of a variety of day-to-day matters. Provides support activities for the department such as answering telephones, assisting with, and resolving problems and inquiries of students and visitors, handling incoming and outgoing correspondence, along with follow-up communication.
  • Assists students in setting up calling and career appointments with departmental staff.
  • Creates a deep sense of hospitality in the office in an effort to foster a sense of belonging for all who interact with the Center for Calling and Career.
• Administration and Support:
  • Actively participates in department staff meetings.
  • Maintains the departmental calendars. Schedules appointments and meetings as needed.
  • Handles all details of on-campus recruitment, including scheduling of employer’s visit, confirmation, and advertising to campus community via email & flyers.
  • Manages work-study (on campus) employment opportunities.
  • Maintains Career Resources Center and its Resources.
• Research Support:
  • Researches information, compiles statistics, gathers and computes various data, as needed; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
• Office Management:
  • Establishes, updates, and maintains department files, inventories, and records; implements and maintains a necessary database and downloads student information as needed.
  • Orders and maintains office supplies as needed for department’s functions.
  • Adheres to College policies and procedures to include the maintenance of confidentiality of all processed information.
  • Performs other related duties as assigned.
• Budget Support:
  • Assists in the monitoring of the budget.

Exhibits behavior that is consistent with and supportive of Geneva’s mission, vision, core values, and standards of conduct:

• Geneva Mission Statement:Geneva College is a Christ-centered academic community that provides a comprehensive education to equip students for faithful and fruitful service to God and neighbor.
• Vision Statement: Geneva College will inspire students to integrate faith in Christ into all aspects of life in the real world, and to serve faithfully within their callings for Christ and Country.
• Core Values:
  • Serve with grace
  • Pursue Godly wisdom
  • Foster academic strength
  • Engage culture faithfully
  • Inspire vibrant hospitality
  • Honor one another
• Standards of Conduct:Employees of Geneva College will affirm upon hire, and annually thereafter, their promise to abide by the College’s Standard of Conduct Policy. All employees must conduct their personal affairs so there can be no opportunity for unfavorable reflections upon the Christian beliefs and mission of the College, either expressed or implied. It is expected that employees will conduct themselves in a manner consistent with biblical standards, values, and character. These standards of personal conduct do not apply to family members and/or friends of the employee.

Job Requirements - Administrative:

• General: Individuals must possess the knowledge, skills, and abilities listed or are able to explain and demonstrate that they can perform the essential responsibilities of the job, with or without reasonable accommodations in order to safely perform the essential responsibilities of the job.
• Physical: Must be able to perform the following: talking, hearing, and seeing. Must have sufficient manual dexterity to be able to operate all office equipment including, but not limited to computers, printers, copiers, scanners, and telephones. There will be some walking, standing, bending involved. Must be able to be physically present on campus for work responsibilities.
• Confidentiality:Individuals must recognize that management of data, including personal information, grades, budgets, programs, and policies is necessary to the operation of the College. Such information must be kept private and confidential for the protection of the College and to obey Federal and/or State laws. Should there be doubt as to whether a certain matter is to be protected, it should be discussed with your supervisor before making a disclosure.
• Mental: Must be able to reason, analyze, prioritize, conceptualize, make judgments, and solve problems.

Qualifications:

• Minimum:
  • Education/Certification:High School diploma or GED.
  • Experience:Six months of previous office management/administrative support or demonstrated skills and ability that would equal the same.
  • Skill/Abilities:Organized with attention to detail. Ability to work in a kind, accurate, efficient, and timely matter. Ability to multi-task and meet deadlines. Communicate effectively, verbally and in writing. Strong computer literacy (word processing, internet, database). Works well with others, able to prioritize, and able to manage in an atmosphere of frequent interruptions.
  • Christian Commitment:An eligible candidate must be a thoughtful and articulate Christian and an active member of a Protestant evangelical Christian church. Preference will be given to the candidate who supports and has an articulate understanding of the Reformed faith. An eligible candidate must understand and support the College’s “Foundational Concepts of Christian Education” by expressing an evangelical Christian profession of faith and demonstrate the ability to integrate a Christian perspective in their work.
• Preferred:
  • Education/Certification:Post-Secondary education.
  • Experience:Demonstrated administrative/office-oriented experience in career services and/or human resources.
  • Skill/Abilities:Desire to work with college students.