AD - COMMUNICATIONS SPECIALIST

Human Resources; Corvallis (OR); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Human Resources in Oregon seeks a Communications Specialist to support the development and execution of communications strategies. The role emphasizes producing internal newsletters, promotional materials, social media content, and publication projects in alignment with team standards and calendars.

The successful candidate will collaborate with the Communications Coordinator and Manager, ensure brand compliance, and participate in cross-team efforts to advance agency missions while maintaining

Qualifications

• Bachelor’s degree or related degree preferred with 1 year of training/experience in newsletters, reports, and news releases.
• Proficiency with Microsoft Office, Google Workspace, Canva, Meta Business Suite, LinkedIn, and email/newsletter platforms.
• Strong writing, editing, and content development skills.

Responsibilities

• Draft and design content aligned with the communications plan and calendar (newsletters, flyers, social posts).
• Collaborate to develop content plans and calendars under supervision.
• Evaluate analytics to inform projects and platform management.
• Perform other duties as assigned.

Skills

Writing skills

Communication

Team collaboration

Attention to detail

Education

Bachelor's Degree in Communications

Tools

Microsoft Office

Google Workspace

Canva

Meta Business Suite

LinkedIn

Job description

Title: Communications Specialist

Department: General Administration

Reports to: Communications Coordinator

Supervision Received: Reports to and works under the general supervision of the Communications Coordinator, who assigns duties, reviews work for effectiveness, according to established work standards.

Supervision Exercised: This is non-supervisory position.

Position Summary:

Supports the implementation and execution of communications strategies and duties developed by the Communications team, under the direction of the Communications Coordinator.

Performs position duties in a manner that promotes customer service and harmonious working relationships, including treating all people with courtesy and respect and using these skills in all messaging and content creation. Engages in effective team participation as well as self-led individual work. Develops strong working relationships with internal and external stakeholders, representing and exemplifying the values of each organization in behavior and work. Contributes to a positive, respectful, and productive work environment, as a representative of General Administration and a steward of the communication standards of each agency. Regular attendance is required to meet the demands of this job.

Essential Functions/Duties:

65% Draft & design

• Produce and distribute content in accordance with plan and calendar, in alignment with the standards and strategies of the Communications team. Including but not limited to internal newsletters, promotional materials (flyers, brochures, etc.), social media posts, publication projects, and similar types of deliverables
• Assist with development of content plan and calendar, in collaboration with the Communications Coordinator, under the direction of the Communications Manager.

15% Collaborate & participate

• Operate withinthe Communications policy, including providing internal support services, ensuring brand compliance, and other duties as outlined, with the support of the Communication Coordinator and Manager.
• Participate in internalworkgroups, committees, and other task or project-oriented groups as a representative of the Communications team.
• Collaborate within and across departmental teams to uplift agency mission, vision, and values.

10% Evaluate & assess

• Evaluate analytics and available data to inform new and existing projects and platform management, under advisement of Communications Coordinator.
• Monitor activities, updates, and opportunities to capitalize on internally and externally, requiring regular participation in agency happenings and strong working relationships.

10% Perform other related duties as assigned.

Qualifications & Requirements:

Experience & Training:

Completion of Bachelor’s Degree in Communications, Public Relations, Marketing, Journalism, or related degree preferred, one year of training and/or experience in preparing newsletters, reports and news releases; or, any satisfactory equivalent combination of experience and training which demonstrates the knowledge, skills, and abilities to perform the duties of the job.

Fluency or familiarity with Microsoft Office products, Google Workspace, Canva or other design tools, Meta Business Suite, LinkedIn, campaign/newsletter/email building platforms, and similar tools needed to perform job duties strongly preferred.

Knowledge, Skills, and Abilities:

• Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• A wide range of writing techniques to inform and persuade different audiences with various levels of comprehension.
• Media creation, communication and dissemination techniques and methods including alternative ways to inform and entertain via written, oral, and visual media.
• Human behavior and performance; individual differences in ability, personality and interests; and learning and motivation.
• Methods and techniques of data gathering and analysis of public opinion, including statistical analysis techniques.
• Data as a marketing tool and ability to analyze, adapt, and effectively communicate it for a broad range of audiences.
• Techniques of publishing, strategizing and creating content, and designing graphics and layout for newsletters, social media posts, and press releases.
• Theories, principles and techniques of organizational and interpersonal communication.
• Write so that an audience with different levels of comprehension or interest can understand and engage with the material.
• Treat others with respect and maintain respectful interactions.
• Active listening, taking time and consideration to understand different viewpoints, needs, and questions, awareness of when to listen and when to offer ideas and commentary.
• Consider the relative costs and benefits of potential actions to choose the most appropriate one, obtaining approval from the supervisor as requested.
• Typical administrative and office-related tasks.

Special Qualifications:

Valid Oregon Driver’s License or the ability to travel over the tri-county service region of Linn, Benton, and Lincoln counties, and surrounding communities as needed.

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees are required to follow any other job-related instructions and perform any other job-related duties requested by their supervisor. Requirements are representative of minimum levels of knowledge, skills, and abilities. To successfully perform this job, the employee will possess the abilities or aptitudes to perform each duty proficiently.

Work Environment/Conditions/Physical Requirements:

The work environment for this position is hybrid, with the physical reporting location at the Corvallis Regional Office (1121 NW 9th St., Corvallis, OR 97330) and off-site work being done at home or other remote location using issued technology and equipment.

The job includes occasional travel to locations throughout the primary tri-county service region, with potential but uncommon travel to ancillary locations in the surrounding communities. The position frequently requires sitting, talking, hearing, walking, using hands, typing, reading (largely on screen), and picking up and carrying light to medium weight objects.