Activities Scheduling Coordinator

IMDiversity; Seattle (WA); Hybrid; USD 67,000 - 85,000; Full time

Job summary

Marymoor Park, operated by King County Parks, seeks an Activities Scheduling Coordinator to manage athletic field and facility reservations, serving leagues, community organizations, and park visitors.

You’ll process reservations in ActiveNet, handle payments, resolve conflicts, and partner with the Event Coordinator to ensure accessible scheduling for large events. This full-time hybrid role offers a meaningful impact in one of the region’s premier parks.

Qualifications

• Experience coordinating athletic, recreation, facility event or similar scheduling activities using ActiveNet or comparable reservation or scheduling system.
• Demonstrated customer service experience with the ability to build positive relationships and effectively interact with diverse customers, community members, and partners.
• Demonstrated problem-solving skills, attention to detail, and ability to organize and prioritize multiple tasks, deadlines, and competing priorities.
• Experience performing administrative support functions such as processing payments, preparing agreements or documentation, maintaining records, and coordinating information.
• Experience using Microsoft 365 applications and other technology systems to support administrative, scheduling, customer account, or operational functions.
• Ability to apply equity and social justice concepts and principles to work activities and decision making.

Responsibilities

• Coordinate athletic field reservations and facility rentals by responding to customer inquiries via phone, email, and in person.
• Process reservations, agreements and required documentation using ActiveNet and other related business systems.
• Build positive relationships with park users, organizations, and community partners while providing exceptional customer service.
• Manage customer accounts by collecting payments, following up on delinquent accounts, and modifying permit status as appropriate.
• Resolve scheduling conflicts and customer concerns by applying sound judgment and effective problem-solving skills.
• Work closely with the Event Coordinator to ensure accurate scheduling and availability of fields and facilities and collaborate on multi-use event days to maintain accessibility for all park users.
• Communicate and support change management initiatives to foster a culture of continuous improvement.
• Serve as Venue Supervisor during large events to help ensure safe and successful operations.

Skills

Customer service

Problem solving

Attention to detail

Organization & prioritization

Tools

ActiveNet

Microsoft 365

Job description

Activities Scheduling Coordinator

Salary
$66,901.95 - $84,802.43 Annually

Location
Seattle - Regional area, WA

Job Type
Career Service (Exec)

Job Number
2026-27276

Department
DNRP-Natural Resources & Parks

Division
Parks

FLSA
Non-Exempt

Bargaining Unit
Z3 : KC Personnel Guidelines

Full- or Part-Time
Full Time

Hours/Week
40 hours/week

Summary

Help connect thousands of people to recreation opportunities at one of King County's most popular parks.

About the Role:

As an Activities Scheduling Coordinator at Marymoor Park, you'll serve as the primary point of contact for athletic field and facility reservations, helping leagues, community organizations, and park visitors access recreation spaces. This role combines customer service, scheduling, problem solving, and operational coordination to ensure facilities are reserved efficiently and visitors receive exceptional service.

If you enjoy working in a fast-paced environment, building relationships with diverse customers, and coordinating multiple activities with accuracy and attention to detail, this is an opportunity to make a meaningful impact while supporting one of the region's premier parks.

This position follows a hybrid work model, blending remote and in-person work.

About Marymoor Park and the Team:

Located in the heart of King County, Marymoor Park is one of the region’s most popular destinations, welcoming millions of visitors each year. The park provides a wide range of recreational opportunities, including athletic fields, special events, community activities, and facility rentals.

The Recreation, Partnerships, and Property Management Section manage facility reservations, recreation opportunities, partnerships, and visitor services throughout King County Parks. At Marymoor Park, you'll work with a collaborative team dedicated to providing outstanding customer service while supporting one of the busiest and most diverse park destinations in the region.

Commitment to Equity, Racial and Social Justice:

King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Activities Scheduling Coordinator, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.

Job Duties

What You Will Be Doing:

• Coordinate athletic field reservations and facility rentals by responding to customer inquiries via phone, email, and in person.
• Process reservations, agreements and required documentation using ActiveNet and other related business systems.
• Build positive relationships with park users, organizations, and community partners while providing exceptional customer service.
• Manage customer accounts by collecting payments, following up on delinquent accounts, and modifying permit status as appropriate.
• Resolve scheduling conflicts and customer concerns by applying sound judgment and effective problem-solving skills.
• Work closely with the Event Coordinator to ensure accurate scheduling and availability of fields and facilities and collaborate on multi-use event days to maintain accessibility for all park users.
• Communicate and support change management initiatives to foster a culture of continuous improvement.
• Serve as Venue Supervisor during large events to help ensure safe and successful operations.

Experience, Qualifications, Knowledge, Skills

Qualifications You Bring:

• Experience coordinating athletic, recreation, facility event or similar scheduling activities using ActiveNet or comparable reservation or scheduling system.
• Demonstrated customer service experience with the ability to build positive relationships and effectively interact with diverse customers, community members, and partners.
• Demonstrated problem-solving skills, attention to detail, and ability to organize and prioritize multiple tasks, deadlines, and competing priorities.
• Experience performing administrative support functions such as processing payments, preparing agreements or documentation, maintaining records, and coordinating information.
• Experience using Microsoft 365 applications and other technology systems to support administrative, scheduling, customer account, or operational functions.
• Ability to apply equity and social justice concepts and principles to work activities and decision making.

Competencies You Bring:

Customer Focus: Building strong customer relationships and delivering customer-centric solutions

Manages Complexity: Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.

Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.

Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Manages Conflict: Handling conflict situations effectively, with a minimum of noise.

It Would Be Great if You Also Bring:

• Experience in ActiveNet highly desirable.
• Experience supporting large events or venue operations.

Supplemental Information

Working Conditions

Work Location: The team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. Tuesdays are required days in office. Some evenings and weekends may be needed to support park activities. The primary onsite location is Marymoor Park, 6046 West Lake Sammamish Pkwy NE, Redmond, WA 98052.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Work Schedule: This full-time position works a 40-hour work week. This position is not exempt from the overtime provision of the Fair Labor Standard Act (FLSA) and is overtime eligible.
Union Representation: This position is not represented by a union.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference. Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our values, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EOO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.