Active Adult & Special Events Coordinator

Addison Park District; Addison (IL); On-site; USD 28,000 - 33,000; Part time

Benefits offered by this job

IMRF Pension

Paid time off (vacation/sick/personal/

Paid holidays and floating holidays

Job summary

Addison Park District in Addison, IL seeks an Active Adult & Special Events Coordinator to help plan, organize, and deliver programs for adults 50+ and community events. You will ensure welcoming experiences, coordinate logistics, and provide high-quality customer service.

Responsibilities include day-of event operations, materials, scheduling, registrations, safety, and transport support, including driving a 14-passenger bus on trips; you will work a flexible schedule with evenings and weekends.

Qualifications

• High school diploma or equivalent required.
• Prior experience working with active adults, recreation programs, or customer service preferred.
• Basic computer skills with Microsoft Office experience.
• CPR/First Aid certification or willingness to obtain within 6 months of hire.

Responsibilities

• Assist in planning, coordinating, and implementing active adult programs, classes, trips, and special events.
• Support day-of event operations including setup, check-in, hospitality, and cleanup.
• Provide friendly, professional customer service to participants, caregivers, volunteers, instructors, and sponsors.
• Help prepare program materials, schedules, promotional flyers, and communication pieces.
• Assist with maintaining participant records, attendance, registrations, and reports.
• Communicate programs updates, concerns, or participant feedback to supervisors.
• Drive the 14-passenger bus or provide support on day trips, outings, and off-site programs.
• Monitor program spaces to ensure safety, cleanliness, and proper equipment setup.
• Follow all park district policies, safety standards, and emergency procedures.
• Perform all other duties as assigned.

Skills

Customer service

Event coordination

Interpersonal skills

Education

High school diploma

Tools

Microsoft Office

Job description

Job SummaryUnder the direction and supervision of the Senior Manager of Marketing and Communications, the Active Adult & Special Events Coordinator supports the planning, organization, and delivery of programs and services for adults ages 50+ and special events for the community. This position provides high-quality customer service, assists with program logistics, community engagement and helps create a welcoming and engaging environment for all participants. The role requires strong interpersonal skills, reliability, and a passion for working with active adults. Flexible schedule that may include mornings, afternoons, and occasional weekend events. Hours will vary based on program needs.Work Hours: Variable depending on programming needs. Typical core schedule of up to 29 hours per week, often requiring evenings and weekends.Compensation: $20 - $24/hour DOQClassification: Non-Exempt Extended Part-Time, IMRF Pensions EligibleEssential Duties & ResponsibilitiesAssist in planning, coordinating, and implementing active adult programs, classes, trips, and special events.Support day-of event operations including setup, check-in, hospitality, and cleanup.Provide friendly, professional customer service to participants, caregivers, volunteers, instructors, and sponsors.Help prepare program materials, schedules, promotional flyers, and communication pieces.Assist with maintaining participant records, attendance, registrations, and reports.Communicate programs updates, concerns, or participant feedback to supervisors.Drive the 14-passenger bus or provide support on day trips, outings, and off-site programs.Monitor program spaces to ensure safety, cleanliness, and proper equipment setup.Follow all park district policies, safety standards, and emergency procedures.Perform all other duties as assigned.Required QualificationsHigh school diploma or equivalent requiredPrior experience working with active adults, recreation programs, or customer service preferred.Basic computer skills with Microsoft Office experienceCPR/First Aid certification or willingness to obtain within 6 months of hire.BENEFITS:As an extended part time Addison Park District employee, eligible employees receive a comprehensive benefits package including:8 days of paid vacation time annually9 days of paid sick time annually which carryover year to year.3 paid personal days per year.9 paid holidays per year and 4 paid floating holidaysPension plan through IMRF.Federal Public Service Loan Forgiveness Program eligibility.Recreation Programming Benefits