Acquisition PM Support Specialist

Cherokee Federal; Hampton (VA); On-site; USD 77,000 - 94,000; Full time

Job summary

Cherokee Federal is seeking an Acquisition Program Management Support Specialist to provide lifecycle acquisition support for USG counternarcotics and DSCA programs.

Responsibilities include drafting PWS/SOW/SOO, managing task orders, PMRs, and cost estimates, and maintaining documentation for audits and reviews.

Qualifications

• 8+ years of acquisition experience including program management and service acquisition.
• Familiarity with FAR, DFARS, and AFARS.
• CAPM certification or equivalent.
• Strong knowledge of the Federal acquisition lifecycle and contract management processes.
• Proficiency with Microsoft Office Suite and government platforms (SharePoint, SMT).
• Excellent organizational, communication, and stakeholder coordination skills.

Responsibilities

• Assist in developing and reviewing pre- and post-award documentation for third-party contracts.
• Support analysis of third-party performance for PMRs and task orders.
• Draft acquisition documents (PWS/SOW/SOO, TEL, cost estimates) and assist with J&A.
• Develop work breakdown structures, risk analyses, pricing, and solicitations.
• Maintain contract documentation and support internal/external audits.
• Coordinate meetings, prepare agendas, minutes, and action items.
• Track data on U.S. Government platforms (SMT, MS Teams, SharePoint).
• Perform other duties as assigned by the USG.

Skills

Program management

Acquisition lifecycle knowledge

Stakeholder coordination

Communication

Organizational skills

Government acquisitions platforms

Education

CAPM certification

Tools

Microsoft Office Suite

SharePoint

Strategic Management Tool (SMT)

Job description

The Acquisition Program Management Support Specialist will provide acquisition lifecycle support to U.S. Government (USG) programs focused on counternarcotics and Defense Security Cooperation Agency (DSCA) requirements. The specialist will assist in developing, managing, and reviewing acquisition documentation and processes associated with third‑party contracts from pre-award through post-award phases.

Estimated Starting Salary Range for Acquisition Program Management Support Specialist: 85K

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Acquisition Program Management Support Specialist Responsibilities Include:

• Assist the USG in the development of all acquisition pre‑and post‑award documentation in support of counternarcotics and DSCA requirements, inclusive of activities associated with developing, reviewing, issuing, and closing task orders for third‑party contracts.
• Provide support for analyzing, critiquing, and assessing the adequacy, timeliness, and cost effectiveness of work performed by third‑party Contractors as required by individual task orders and as required at Program Management Reviews (PMR).
• Assist in conducting research to define and refine requirements, draft acquisition documents (e.g., PWS/Statement of Work (SOW)/Statement of Objectives (SOO), Transportation and Equipment Lists (TEL), cost estimates, sole source justification and approvals, etc.), and support other tasks as required by the USG.
• Facilitate development of work breakdown structures and risk analysis as part of the development of the PWS, SOW, or SOO, feasibility reviews, pricing and availability (P&A), and solicitations.
• Assist in drafting documents for the USG
• Sole source (brand name only) justifications and approval (J&A);
• Various types of Government cost estimates;
• Feasibility reviews;
• Price and Availability (P&A);
• Services Summary;
• Quality Assurance Surveillance Plan (QASP);
• Teleconference summaries (to include facilitation of meetings);
• Results of source selection (Recorder);
• Contracting Officer Correspondence Memorandums;
• Task order kick off presentation (format provided by the USG);
• Metrics for each task order (format provided by the USG);
• Quad charts for each task order (format provided by the USG);
• PMR presentation;
• Documents to support internal and external audits (e.g. IG Audit, Self‑Inspection).
• Assist the USG with developing and updating templates as required.
• Provide advisor and recorder support for CNSP technical evaluations of third party proposals and provide recommendations to the USG.
• File and maintain all contract documentation in a location provided by the USG. Records shall be updated within two (2) business days of receipt.
• Review of deliverables; to include, documenting findings and developing recommended courses of action.
• Day‑to‑day management of task orders.
• Conducting background research and revising acquisition documentation.
• Contract close out activities, including verifying third‑party contract compliance, inspecting deliverables and archiving contractual records.
• Facilitate meetings for all stakeholders to provide updates on projects, including liaising with the CCMDs and other USG customers, as required.
• Schedule teleconferences with CCMDs and other USG customers.
• Send calendar invitations.
• Develop and distribute conference agenda, conference minutes, tracking spreadsheets and presentation materials to keep all stakeholders abreast of issues.
• Facilitate conference calls as directed by the USG, distributing weekly action list updates within one business day of meeting start.
• Attend and participate in meetings, as directed by the Government, including all‑hands meetings, PMRs, and conference calls.
• Required to gather, provide, enter and update data/information on US Government‑owned and controlled digital platforms (e.g., Strategic Management Tool (SMT), Microsoft (MS) Teams, MS SharePoint, DSCA SOCIUM) and other acquisition‑related systems as indicated by the USG.
• Entering contract information.
• Updating contract status and information.
• Uploading and maintaining quality documents
• Establish an invoice tracker, format provided by the USG, post third party contract award, and update with any/all executed contract modifications
• Performs other job‑related duties as assigned.

Acquisition Program Management Support Specialist Experience, Education, Skills, Abilities requested:

• A minimum of 8 years of acquisition experience, including:
• 2 years of program management experience.
• 2 years of service acquisition experience demonstrating familiarity with FAR, DFARS, and AFARS.
• Certified Associate in Project Management (CAPM) certification or equivalent.
• Strong knowledge of the Federal acquisition lifecycle and contract management processes.
• Proficiency in Microsoft Office Suite and Government acquisition platforms (e.g., SharePoint, SMT).
• Excellent organizational, communication, and stakeholder coordination skills.
• Must pass pre‑employment qualifications of Cherokee Federal.

Company Information:

Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CNDS, visit cherokee‑federal.com.

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Acquisition Analyst
• Contract Management Specialist
• Procurement Program Manager
• Acquisition Support Officer
• Acquisition
• Program Management
• Contracting
• FAR/DFARS
• Lifecycle Support

Legal Disclaimer:

All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations. Candidates must pass pre‑employment qualifications of Cherokee Federal.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre‑employment qualifications of Cherokee Federal.