Acquisition Analyst

PolyCon Solutions; Washington (District of Columbia); On-site; USD 70,000 - 100,000; Full time

Job summary

PolyCon Solutions seeks a full-time Acquisition Analyst to support FAA HQ in Washington, DC, performing contract, administrative, and FOIA tasks on-site. You will assist in procurement, market research, SOW/IGCE drafting, maintaining compliant documentation, and coordinating with program stakeholders.

The role requires strong written communication, meticulous document review, and the ability to obtain Public Trust clearance, as you provide in-person support five days a week at FAA facilities,

Qualifications

• Experience drafting, updating, or developing Statements of Work (SOWs) and Independent Government Cost Estimates (IGCEs).
• Excellent written communication and proofreading skills with independent discretion.
• Experience supporting procurement packages and related documentation for the federal government.
• Ability to obtain and maintain Public Trust security clearance.

Responsibilities

• Support procurement for Grants, IAAs, Contracts, and Reimbursables.
• Assist in acquisition planning, market research, and strategy documentation.
• Review procurement documents for compliance with federal policies and FAA procedures.
• Track and analyze financial and budget operations.
• Develop and update Standard Operating Procedures (SOPs) and procurement reports.
• Draft, maintain, and finalize Statements of Work (SOWs) and IGCEs.

Skills

Analytical skills

Written communication

Budget tracking

MS Office

Education

Bachelor's degree in related field

Master's degree in related field

Tools

SharePoint

EDMS

Concur

Microsoft Teams

Job description

PolyCon Solutions seeks a full-time Acquisition Analyst to support our prime contractor and Federal Aviation Administration (FAA) client on-site at FAA Headquarters in Washington, DC. The position will support FAA's Office of Aviation Policy and Plans (APL-11) and the new ASE organization with contract, administrative, and FOIA support.

Responsibilities

Contract Support-

• Support the procurement process for Grants, Interagency Agreements (IAAs), Contracts, and Reimbursables.
• Support acquisition planning activities, including market research, acquisition strategy documentation, and coordination with program stakeholders.
• Review procurement documentation for compliance with federal acquisition policies, FAA procedures, and program requirements.
• Track and analyze financial and budget operations.
• Assist in developing and updating Standard Operating Procedures (SOPs) as needed.
• Develop and maintain reports and other procurement-related documentation.
• Develop, draft, and update Statements of Work (SOWs) and Independent Government Cost Estimates (IGCEs).
• Ensure all required documentation is complete and accurate for procurement packages.
• Coordinate with stakeholders to support timely and compliant procurement activities.

Administrative Support-

• Support executives and technical actions for the FAA Administrators, management team, and staff-including logistical support, administrative briefings, and urgent action items.
• Directly responsible for the development and finalization of all documents delivered to the Chief Administrative Officer, internal and external stakeholders, as well as Congressional hearings.
• Utilize internal systems (e.g., SharePoint, Outlook, Teams, E2, Concur, or agency-specific tools) to manage workflows and communication.
• Coordinate and manage domestic and international travel arrangements, including processing country clearances, travel authorizations, and expense vouchers while adhering to federal travel guidance and budget parameters.
• Conduct in-depth research to lead and/or support FAA staff with special projects and routine tasks.
• Draft, maintain, and finalize official correspondence in FAA's Electronic Documents Management System (EDMS).

FOIA Support-

• Provide support services relating to Freedom of Information Act (FOIA) processing to include the answering and routing of incoming calls; photocopying; preparing memoranda and letters; and scanning documents for electronic use.
• Initiate or conduct the search for respective records, review records, and recommend appropriate FOIA exemptions.
• Contact the appropriate FAA component to collect responsive records, coordinating with other FAA components as necessary.
• Coordinate with FAA Legal Counsel to determine proper application of the FOIA to the draft response letter and responsive records.
• Make appropriate corrections to the draft response letter and/or records as required by the FAA.
• Ensure the final response letter with the FAA is ready for signature by the appropriate FAA signatory party, appropriate redactions applied, and sanitized (i.e., live hyperlinks, review comments, and notes removed).
• Upload appropriate documentation in the FAA FOIA management system and close out requests accordingly

Required Qualifications

• Ability to commute to FAA Headquarters, 800 Independence Avenue SW, Washington, D.C. 20024
• Experience developing, drafting, or updating Statements of Work (SOWs) and Independent Government Cost Estimates (IGCEs) supporting procurement or acquisition activities supporting the federal government.
• Experience preparing and reviewing procurement packages and supporting documentation.
• Excellent written communication skills are a must. This position requires the incumbent to proofread, edit, and finalize official documents using independent discretion on completion and disbursement.
• Ability to communicate to various levels of management, with the capacity to multitask, strong organizational skills, budget adherence experience, and ability to organize meetings consisting of agency and external stakeholders with a broad range of specialties and interests, including members from professional aviation organizations, are required.
• High proficiency in utilizing Microsoft Office applications to include Word, Excel, Teams, and PowerPoint.
• Experience with editing and proofreading official documents.
• Strong analytical and organizational skills, with the ability to track financial and budget-related information.
• Must be able to obtain and maintain Public Trust Security clearance.
• Position requires in-person support five days a week, FAA or DOT
• Prior experience with Freedom of Information Act (FOIA) support

Desired Qualifications

• Prior experience working in federal government contracting.
• Working knowledge of Federal Aviation Administration (FAA) systems.
• Experience with FAA Enterprise Document Management System (EDMS).
• Knowledge or experience in finance and/or budget operations.

Education And Experience

• Bachelor's degree in a related field with 2-4 years of relevant experience or a Master's degree with less than 2 years of relevant experience
• Must be eligible to work in the U.S. and pass FAA security screening for positions of Public Trust.

Location: FAA Headquarters, 800 Independence Avenue SW, Washington, D.C. 20024

Company Overview

PolyCon Solutions is a certified participant of the U.S. Small Business Administration 8(a) Program and an Economically Disadvantaged Woman Owned Small Business (EDWOSB) that provides cutting-edge acquisition, program, financial and logistical support to the federal government. We offer a comprehensive benefits package to include medical, dental, short- and long-term disability insurance and life insurance. Other benefits include 401K, paid government holidays, and Paid Time Off (PTO).

PolyCon Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.