Acquisition Administrative Specialist

Ethic Tech, LLC; Alexandria (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Ethic Tech, LLC is seeking an Acquisition Administrative Specialist to provide entry‑level analytical and administrative support for WHS and its directorates. You will help draft policies, collect data, and develop reports and presentations for leadership review, ensuring accuracy and audit readiness.

The role requires 6+ years in federal or DoD environments, strong MS 365 skills, and the ability to summarize complex information for management oversight and contract execution.

Qualifications

• Bachelor's degree required in Business, Public Administration, Management, or related field.
• Minimum of 6 years of analytical or administrative support experience in federal or DoD environment.
• Knowledge of federal acquisition and contract award documentation, CLIN/SLIN structures, deliverables, and funding lines.
• Ability to perform contract data analysis and financial review to identify trends and burn-rate issues.
• Familiarity with COR duties, FAR/DFARS oversight, and acquisition compliance requirements.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams).
• Strong analytical, organizational, and writing skills.
• Ability to create professional visual aids and reports.

Responsibilities

• Draft internal policies, reports, briefings, and other leadership documents.
• Track deliverables and funding, maintain audit-ready records, and produce concise reporting.
• Collect and organize data related to programs.
• Support analysis of program operations for efficiency improvements.
• Prepare presentation materials, charts, and visual aids.

Skills

Analytical skills

Policy drafting

Data collection

Reporting

Written communication

Education

Bachelor's degree in Business, Public Administration, Management, or related field

Tools

Microsoft 365

Word

Excel

PowerPoint

Job description

Position Summary

The Acquisition Administrative Specialist provides entry-level analytical and administrative support to Washington Headquarters Services (WHS) and its subordinate organizations. The Acquisition Administrative Specialist assists with policy drafting, data collection, and the development of reports, presentations, and internal communications. This position requires attention to detail, proficiency with Microsoft 365, and the ability to analyze and summarize information in support of management initiatives.

Essential Functions

• Assist in drafting internal policies, reports, briefings, and other documentation for leadership review.
• Apply strong analytical skills to track deliverables and funding, maintain audit‑ready records, coordinate with COs, CORs, and PMs, and produce concise, executive‑quality reporting that supports oversight, accountability, and accurate contract execution.
• Collect and organize data related to directorate and division programs.
• Support analysis of program operations, identifying areas for improvement or increased efficiency.
• Prepare presentation materials, charts, and visual aids to communicate analytical findings.
• Validate data and documentation for completeness and accuracy.
• Collaborate with other analysts and staff to support ongoing projects and process improvement initiatives.
• Maintain familiarity with WHS policies, mission objectives, and administrative procedures.
• Provide administrative support for meetings, data calls, and task tracking.
• Perform other duties as assigned.

Required Qualifications

• Bachelor's degree in Business, Public Administration, Management, or a related field.
• Minimum of 6 years of experience providing analytical or administrative support in a federal or DoD environment.
• Knowledge of federal acquisition and contract award documentation, including interpretation of requirements, CLIN/SLIN structures, deliverables, and funding lines.
• Ability to perform contract data analysis and financial review to identify trends, discrepancies, and burn‑rate issues.
• Maintain a comprehensive understanding of COR duties, FAR/DFARS oversight responsibilities, and acquisition compliance requirements.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams).
• Strong analytical, organizational, and writing skills.
• Ability to create professional visual aids and reports.

Citizenship and Security Clearance

• U.S. Citizenship required.
• An Active Secret Security Clearance is required.

Equal Employment Opportunity Statement

Ethic Tech, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected under applicable federal, state, or local laws.

This commitment applies to all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you require a reasonable accommodation to apply for a position or to participate in the hiring process due to a disability, please contact us at [e-mail].