Office Manager | Full-Time | Carilion Clinic Field

Spectra; Salem (VA); On-site; Full time

Job summary

A leading company in venue management is seeking an Office Manager to provide administrative support across departments. This role involves payroll, accounting tasks, and HR functions, requiring strong organizational skills and a Bachelor's degree in accounting or finance. The position offers competitive hourly pay and comprehensive benefits for full-time employees.

Benefits

Health, Dental, and Vision Insurance

401(k) Savings Plan with matching

Paid Time Off (vacation, sick days, holidays)

Qualifications

• Bachelor’s degree in accounting or finance required.
• At least four years of progressive accounting experience.
• Strong understanding of accounting principles and financial reporting.

Responsibilities

• Provide administrative and accounting support including A/P and A/R data entry.
• Assist with payroll and ensure timekeeping accuracy.
• Generate reports on event operations and perform month-end closing.

Skills

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Ability to multi-task

Education

Bachelor’s degree in accounting, finance, or related field

Tools

Microsoft Office

HRIS systems

Solomon

ADP

Ceridian

Job description

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Office Manager will provide administrative support to all OVG departments (concessions, catering) at the venue, as well as to the General Manager. Responsibilities include assisting with payroll, handling A/P and A/R, ensuring compliance in employee files, basic HR duties, scheduling, clerical tasks, and GL entries. The role also involves month-end closing, account reconciliations, profit reporting, safeguarding assets, and providing data and fiscal support across departments.

Given the small onsite office team (usually 2 FT employees), the Office Manager must be adept at multi-tasking, organizing, prioritizing, and assisting staff as needed. The role requires focus on critical and time-sensitive administrative duties, especially during seasonal and event-driven periods.

This position offers an hourly rate of $18.00-$21.00.

Benefits for Full-Time Roles

Health, Dental, and Vision Insurance, 401(k) Savings Plan with matching, Paid Time Off (vacation, sick days, holidays).

Application Deadline

This position will remain open until August 8, 2025.

Responsibilities

1. Provide administrative and accounting support, including weekly cash and sales report entry, A/P and A/R data entry, and event reporting.
2. Assist with payroll: compile, process, verify timekeeping, ensure forms are complete, maintain deduction files.
3. Support accounting functions: reconcile sales reports, oversee document coding, calculate commissions.
4. Generate reports on event operations, including P&L, season reports, and sales summaries, and perform month-end closing and reconciliations.
5. Monitor assets, conduct audits, reconcile bank deposits, inventory, payroll, A/P, and A/R activities.
6. Prepare financial workbooks and supervise NFP and payroll reports by event.
7. Handle clerical duties: copying, filing, correspondence, phone inquiries.
8. Perform HR functions: maintain personnel files, assist with scheduling, job fairs, orientation, training logs, workers' comp claims, OSHA logs, unemployment claims, and employee relations.
9. Report concerns related to accounting, HR, safety, policies, or disciplinary issues to management.

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• At least four years of progressive accounting experience.
• Strong understanding of accounting principles and financial reporting.
• Knowledge of payroll, tax issues, and employment law.
• Proficiency with Windows, Microsoft Office, and HRIS systems; experience with Solomon, ADP, or Ceridian is a plus.
• Attention to detail, accuracy, and reliability.
• Ability to multi-task, work under pressure, and meet deadlines.
• Excellent organizational, communication, and interpersonal skills.
• Willingness to work extended hours, including evenings, weekends, and holidays as needed.
• Ability to develop positive working relationships and maintain confidentiality and professionalism.

At OVG, we value diversity and inclusivity, believing they drive innovation and excellence. We are committed to equal employment opportunity and do not discriminate against applicants or employees based on protected classes under law.