Accts Payable Specialist

Eastern Michigan University; Ypsilanti (MI); On-site; USD 66,125,000 - 70,258,000; Full time

Job summary

Eastern Michigan University in Ypsilanti, MI is seeking an Accts Payable Specialist to assist in processing invoices and reimbursements, resolve complex issues, and support daily AP operations on EMU's Main Campus.

The role requires three years of AP experience, clerical work in high-volume processing, and proficiency with Microsoft Word and Excel; knowledge of Banner is a plus. The starting salary is $23.62 per hour for a 100% appointment.

Qualifications

• Three years of accounts payable experience within the last five years.
• Clerical experience in high-volume processing with strong documentation review and problem resolution.
• Proficiency in Microsoft Word and Excel; experience with Banner or similar financial systems is a plus.

Responsibilities

• Data entry of Wire and ACH payments.
• Process check runs and stop payments.
• Prepare Journal Vouchers to make corrections to accounts.
• Support Banner testing and major upgrades.
• Assist with vendor inquiries and payment problems.
• Balance and reconcile account transactions for assigned areas.

Skills

Attention to detail

Customer service

Problem solving

Data entry

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Crystal Reports

Job description

Title: Accts Payable Specialist

Employee Classification: CS

Pay Grade: CS 06

Division: Business and Finance

Subdivision:Controller

Department: Business and Finance

Campus Location: Main Campus

General Summary

Assist in the administration of diverse Accounts Payable transactions, including resolving complex issues. Work involves frequent internal and external contacts involving the daily processing of invoices and reimbursements. Although duties normally follow established procedures, responsibilities may include routine, minor corrections to facilitate processing.

Principal Duties and Responsibilities

• Responsible for the data entry of Wire and ACH payments
• Responsible for check run in Appworx.
• Responsible for check processing of Stop payments, Reissues and Voids
• Perform inquires and send void list through Bank and Banner databases including keeping records of all actions related to this process.
• Prepare Journal Vouchers to make corrections to accounts
• Primary management support for all Banner testing including major upgrades.
• Annually reviews and recommends to management any Accounts Payable procedural changes.
• Maintains spreadsheets of individual's taxable income to be submitted to Payroll.
• Audits, processes and enters all Direct Pays Audits, processes, and data enters for employee/student reimbursements.
• Process and data entry for specialized payments disbursement vouchers, petty cash vouchers, student refunds, OfficeMax invoices, and all non-routine/exception based payments.
• Process and data entry for Physical Plant and Dining invoices Assist in Representation of Accounts Payable Department on various teams to insure Banner Standards and IRS Guidelines are met Back up travel and any other duties when employees are not available.
• Assist employees and outside vendors with questions, payments and problems.
• Assist with initial and ongoing Banner outstanding invoice clean up Back-up for all Finance Security by collaborating with the functional users to determine proper approvals with Primary responsibility for all Approval Queues.
• Back-up for daily check processing.
• Run Banner and Access reports.
• Supervise or handle the efficient record keeping operation of a department, using the required equipment.
• Direct the work of lower-level Account Clerks, answer questions, and assist them in solving problems.
• Develop data bases and procedures to process and record various inter-office vouchers and requisitions.
• Balance and reconcile account transactions for assigned areas.
• Perform liaison functions with other business offices to facilitate problem solving.
• Make decisions within established guidelines on disposition of account transactions to resolve errors, discrepancies, or appeal of assessed charges and expenses.
• Submit University reports, answer correspondence, and work with out-side agencies (e.g. collection) and businesses to perform responsibilities, as appropriate.
• Monitor budget expenditures for assigned accounts.
• Act as information source for special accounts.
• Prepare journal entries for special accounts.
• If applicable to area of assignment, adhere to any and all NCAA, Mid-American Conference and Eastern Michigan University policies, rules, regulations, and operational procedures.
• Perform related departmental duties, as required.

Minimum Qualifications

• Three years of previous Accounts Payable experience within the last 5 years is required.
• Three years of related clerical experience in a high volume processing area, involving high levels of documentation review, problem resolution and customer service contact is necessary.
• Knowledge of Microsoft Word and Excel is required. Experience in Higher Education is desired
• Knowledge of Microsoft Access or Crystal report software is desirable.

Special Instructions

This is a fully in-person position on EMU's main campus.

The starting salary for this position is 23.62/hour.

Appointment Percentage

100%