Accreditation Manager/Planner

City of Santa Fe Springs; Conway (SC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan

13 paid holidays

Wellness center

Job summary

City of Santa Fe Springs seeks an experienced program and project manager to support accreditation efforts across multiple operations. The role focuses on maintaining CPSE/CFAI/CAAS accreditation, ISO rating oversight, and data-driven strategic planning.

You will train staff, coordinate with external assessors, and develop reports with recommendations to improve compliance and performance. A strong background in public administration and emergency services is required.

Qualifications

• Requires a Bachelor’s Degree in Fire Administration, Emergency Management, Public Administration or related field.
• 5-8 years Fire/EMS experience with supervisory experience preferred.
• Familiarity with CPSE, CFAI, CAAS accreditation processes and ISO ratings preferred.

Responsibilities

• Provides program and/or project management support for accreditation efforts.
• Oversees CPSE/CFAI/CAAS accreditation processes and ensures compliance with standards.
• Assists with policy development and updates to meet accreditation requirements.
• Supports training and acts as liaison to CPSE, CFAI and CAAS during on-site assessments.
• Performs data analysis, prepares reports, and makes recommendations.

Skills

Program management

Analytical thinking

Communication skills

Leadership

Policy analysis

Data analysis

Education

Bachelor’s Degree in Fire Administration

Emergency Management

Public Administration

Tools

Microsoft Office

Adobe software

Job description

General Job Description

This position is devoted to support of professional standards for a variety of operations and functions

General Job Description

This position is devoted to support of professional standards for a variety of operations and functions primarily focusing on accreditation, but also includes strategic planning, data analytics, departmental capital projects and operational planning.

Duties for this Position

• Provides program and/or project management, planning and analytical support in area of accreditation. May serve as lead worker, assigning work and monitoring work completion or may supervise staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
• Administers the Center for Public Safety Excellence (CPSE / Commission on Fire Accreditation International (CFAI) and Commission on Accreditation of Ambulance Services (CAAS) accreditation process that ensures compliance with standards developed and maintains Insurance Service Office (ISO) rating. Ensures all annual and/or time sensitive reviews, reports, audits, and inventories are completed as required by CPSE / CFAI. Oversees and participates in the preparation of detailed reports, summaries and recommendations based on the analysis of applicable data.
• Provides training to employees to increase their knowledge of the accreditation and compliance process. Serves as the department’s liaison to outside agencies, CPSE & CFAI, as well as assisting assessors during on-site assessments for accreditation and re-accreditation.
• Assist the Command staff with writing and/or review of all new and revised policies to ensure compliance with CPSE / CFAI and CAAS standards, best practices, and ISO rating.
• Provides advanced technical support related to assigned program, project or planning function; participates in the development of goals and objectives; serves as technical representative providing information and solutions to address issues and needs; monitors and ensures compliance with applicable policies, plans, requirements and processes.
• Performs research of best practices, industry standards and community needs; analyzes a variety of data and information; develops and presents program/project/plan recommendations; provides direction and support in implementing processes, programs, projects and/or procedures.
• Coordinates, attends and facilitates meetings; prepares agendas and technical materials; reviews activity status, timelines and resource allocation; prioritizes and schedules work and activities.
• Assists in the development of long-range and strategic planning; participates in budget development, preparation, and administration.
• Performs other duties of a similar nature and level as assigned.
• Keeps supervisor accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• May respond to emergency calls for fire, medical, and other emergency situations.
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Familiarity with developing data sets and reports
• May require evenings, weekends, and holidays as scheduled.
• In the event of major storms or other emergency situations, this position may be subject to 24-hour shifts or any other emergency schedule that is necessary to meet the organization’s needs.
  
  

Position Minimum Requirements

• Have and maintain a valid South Carolina Driver’s License
• S.C. Firefighter and EMT-B certification or equivalent preferred.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, with the ability to interact effectively with staff, vendors, and other County departments.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access) and Adobe software.
• Minimum of a Bachelor’s Degree (Master Degree preferred), in Fire Administration, Emergency Management, Public Administration, or a closely related field.
• 5-8 years of Fire and EMS experience, supervisory experience preferred.
• Experience in Strategic Planning, CPSE, and CAAS Accreditation is strongly preferred.
  
  

Additional Information

Knowledge Of

• Center for Public Safety Excellence (CPSE)
• Commission on Fire Accreditation International (CFAI)
• Commission on Accreditation of Ambulance Services (CAAS)
• Data Analysis relating to Metropolitan Fire and EMS Organizations
• Techniques and methods for organizing, prioritizing, assigning and monitoring work
• Principles and practices of program administration and management.
• Principles and practices of project management.
• Principles and methods of qualitative and quantitative research.
• Principles and applications of critical thinking and analysis.
• Best practices, trends and emerging technologies.
• Principles and techniques of effective oral presentations.
• Applicable federal, state and local laws, codes, regulations.
• Customer service principles.
• Modern office technology.
  
  

SKILLS IN:

• Coordinating deadlines, prioritizing work demands and assigning/monitoring work performed.
• Providing project/program management, organization and logistics coordination.
• Overseeing the implementation and adherence to quality assurance and standards.
• Researching industry trends, solutions and best practices.
• Gathering data, analyzing findings and applying logic and reason.
• Interpreting, monitoring and reporting financial information and statistics.
• Coordinating deadlines and prioritizing competing demands.
• Authoring and preparing original reports, technical documents and presentations.
• Interpreting and applying applicable laws, codes, regulations and standards.
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction
• Utilizing a computer and relevant software applications
  
  

Retirement

• Participate in the South Carolina State Retirement System with strong employer contributions (SCRS or PORS).
• Take advantage of optional retirement saving through tax-favored 401(k)/457 accounts to further secure your future.
  
  

Health & Insurance

• Employer-funded health and dental insurance, plus employer-funded Long-Term Disability (LTD) and Basic Life Insurance coverage.
• Vision coverage and additional insurance options available for employees and dependents.
  
  

Wellness

• Prioritize your well-being with total access to our Wellness Center, free gym, wellness incentives, and employee-family counseling via EAP.
  
  

Paid Leave & Holidays

• Benefit from generous paid leave accruals that grow over time, plus 13 paid holidays.