Accounts ReceivableCertified Payroll Specialist

Capital Staffing, Inc; Rancho Cordova (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Capital Staffing, Inc. in Rancho Cordova, CA is seeking an Accounts Receivable Specialist and Certified Payroll professional to manage the full AR cycle and payroll compliance within a construction-focused environment.

You will handle invoicing, payment processing, account reconciliation, and payroll transactions, using QuickBooks, Sage, and ProContractor, while coordinating with cross-functional teams to ensure accuracy and on-time project financials.

Qualifications

• 3+ years construction accounting/project administration.
• Experience with union certified payroll.
• Proficiency with construction project billing.
• Proficiency with software such as QuickBooks, Sage, and ProContractor (LCP Tracker, Cert. Payroll Compliance, Gallager, E Bacon & DIR).
• Experience with prevailing wage projects.
• Strong Excel skills.
• Effective communication skills for client interaction.
• Demonstrated ability to handle multiple projects per day efficiently.

Responsibilities

• Manage accounts receivable activities, including invoicing, payment processing, and account reconciliation using accounting systems.
• Monitor collections accounts and resolve billing discrepancies through client communication.
• Process payroll transactions ensuring compliance with applicable regulations.
• Conduct detailed Excel data analysis to identify trends and improvements.
• Maintain records of all financial transactions and data entry across systems.
• Collaborate with cross-functional teams such as accounts payable and project estimators.

Skills

Construction accounting

Union certified payroll

Construction project billing

Excel skills

Client communication

Multitasking

Tools

QuickBooks

Sage

ProContractor

LCP Tracker

DIR

Job description

Job Description

Job Description

Overview

Join our team as an Accounts Receivable Specialist and Certified Payroll professional! In this vital role, you will manage the full cycle of accounts receivable processes, ensuring timely collection and accurate recording of customer payments. You will also oversee payroll functions, certifying that employee compensation is processed accurately and in compliance with all applicable regulations. This position offers an exciting opportunity to apply your accounting expertise, technical skills, and customer service abilities in a fast-paced environment dedicated to excellence and integrity.

Duties

• Manage accounts receivable activities, including invoicing, payment processing, and account reconciliation using accounting systems such as Sage, PeopleSoft, ProContractor, or QuickBooks.
• Monitor collections accounts to ensure timely follow-up on overdue payments and resolve billing discrepancies through effective client communication.
• Process payroll transactions, ensuring compliance with federal, state, and local regulations.
• Conduct detailed Excel data analysis using formulas and spreadsheets to identify trends, discrepancies, or opportunities for process improvements.
• Maintain accurate records of all financial transactions, including data entry into various accounting software and billing systems.
• Collaborate with cross-functional teams such as accounts payable, and project estimators.

Qualifications

Required:

• 3+ years construction accounting/project administration
• Experience with union certified payroll
• Proficiency with construction project billing
• Proficiency with software such as QuickBooks, Sage, and ProContractor ( LCP Tracker, Cert. Payroll Compliance, Gallager, E Bacon & DIR)
• Experience with prevailing wage projects
• Strong Excel skills
• Effective communication skills for client interaction
• Demonstrated ability to handle multiple projects per day efficiently

Preferred :

• ProContractor and QuickBooks experience
• Subcontractor experience

Work Location: In person