Accounts Receivable Specialist - Engineering Projects

Pure Power Engineering Inc; Hoboken (NJ); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health benefits

401k matching

Commuter benefits

Job summary

Pure Power Engineering Inc in Hoboken, NJ is seeking an Accounts Receivable Coordinator to manage billing, collections, cash application and reconciliations for engineering projects. This role reports to the Director of Finance and Accounting and partners with Project Management, Operations, Sales and clients.

The position offers a hybrid in-office/remote weekly schedule, downtown Hoboken HQ, and parking. Compensation ranges from $70,000 to $80,000 with comprehensive benefits.

Qualifications

• 3+ years of Accounts Receivable or related accounting experience.
• Proficiency in Microsoft Excel and strong written and verbal communication skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Ability to build relationships with clients and internal departments, including those in leadership roles.
• Associate or bachelor’s degree in accounting, Finance, Business or related field.
• Experience in engineering, architecture, construction, or project based professional services is required.

Responsibilities

• Coordinate with Project Managers and the billing team to confirm invoice alignment with milestones and contract terms.
• Process, verify, and apply customer payments, credits, refunds, and maintain current account records.
• Monitor AR aging and proactively follow up on outstanding invoices and payments.
• Research and resolve payment application discrepancies, account issues, and collection matters.
• Maintain client relationships and work with their AP teams to reconcile accounts and facilitate payment.
• Prepare and manage credit references, lien waivers, AIA billings, and other documentation.
• Prepare monthly AR reports and aging analyses for management review.
• Lead quarterly AR discussions with PMs and engineers to address collection challenges.
• Perform other AR and accounting-related responsibilities as assigned.

Skills

Accounts Receivable experience

Client relationship building

Time management

Communication skills

Education

Associate or Bachelor’s degree in accounting, Finance, Business or related field

Tools

Microsoft Excel

Job description

Pure Power Engineering Inc in Hoboken, NJ is seeking an Accounts Receivable Coordinator to manage billing, collections, cash application and reconciliations for engineering projects. This role reports to the Director of Finance and Accounting and partners with Project Management, Operations, Sales and clients.

The position offers a hybrid in-office/remote weekly schedule, downtown Hoboken HQ, and parking. Compensation ranges from $70,000 to $80,000 with comprehensive benefits.