Accounts Receivable Specialist — Projects & Billing (Hybrid)

Pv-Pros; Hoboken (NJ); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Pure Power, based in Hoboken, NJ, is seeking an Accounts Receivable Coordinator to support engineering projects in a hybrid schedule. The role reports to the Director of Finance and collaborates with Project Management, Operations, Sales, and clients to ensure timely payments and accurate billing.

Responsibilities include processing payments, reconciling accounts, and managing documentation such as lien waivers and AIA billings.

Qualifications

• Proficiency in Microsoft Excel and strong written and verbal communication.
• Excellent organizational and time-management skills with ability to manage multiple deadlines.
• Ability to build relationships with clients and internal teams, including leadership.

Responsibilities

• Coordinate with Project Managers and billing team to ensure invoice aligns with milestones and contract terms.
• Process and apply customer payments, credits, refunds; maintain current account records.
• Monitor AR aging and proactively follow up on outstanding invoices.
• Investigate payment discrepancies and resolve collection issues.
• Maintain client relationships and collaborate with Accounts Payable to facilitate timely payments.
• Prepare credit references, lien waivers, AIA billings, and client documentation.
• Produce monthly AR reports and aging analyses for management review.
• Lead quarterly AR discussions to address collection challenges.

Skills

Excel

Communication

Time management

Relationship building

Education

Associate or Bachelor's degree in accounting/finance/business

Job description

Pure Power, based in Hoboken, NJ, is seeking an Accounts Receivable Coordinator to support engineering projects in a hybrid schedule. The role reports to the Director of Finance and collaborates with Project Management, Operations, Sales, and clients to ensure timely payments and accurate billing.

Responsibilities include processing payments, reconciling accounts, and managing documentation such as lien waivers and AIA billings.