Accounts Receivable Specialist

Electroswitch; Weymouth (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Electroswitch is seeking an Accounts Receivable Specialist to provide clerical and administrative support to the Accounting department. You will be responsible for processing customer payments, supporting daily billing activities, maintaining accurate customer accounts, and assisting with credit and collection activities.

The role reports to the Accounting Manager and involves handling various duties from payment application to invoicing and international shipment paperwork.

Responsibilities

• Process and apply customer payments received by check, ACH, wire transfer, and credit card to the appropriate customer accounts and invoices.
• Contact customers regarding overdue balances and assist with assigned collection activities.
• Maintain accurate customer account information and research payment discrepancies or account-related issues.
• Verify accounts receivable and cash control sheets daily, including all associated spreadsheets.
• Research, prepare, and distribute return authorizations (RAs), as required.
• Process customer credit card transactions.
• Complete daily customer shipment closings and billing activities.
• Print and distribute invoices and related reports, as required.
• Prepare customs documentation and other required paperwork for international shipments.
• Upload accounts receivable invoices to customer portals, as necessary.
• Assist with account reconciliations and accounts payable processing.
• Perform filing, data entry, and other clerical accounting duties.
• Cross-train on additional Accounting department responsibilities and provide team coverage as needed.
• Perform other related duties as assigned.

Job description

Position Summary

The Accounts Receivable Specialist provides clerical and administrative support to the Accounting department. This position is primarily responsible for processing and applying customer payments, supporting daily billing activities, maintaining accurate customer accounts, and assisting with credit and collection activities. The position reports to the Accounting Manager.

Essential Functions And Responsibilities

• Process and apply customer payments received by check, ACH, wire transfer, and credit card to the appropriate customer accounts and invoices.
• Contact customers regarding overdue balances and assist with assigned collection activities.
• Maintain accurate customer account information and research payment discrepancies or account-related issues.
• Verify accounts receivable and cash control sheets daily, including all associated spreadsheets.
• Research, prepare, and distribute return authorizations (RAs), as required.
• Process customer credit card transactions.
• Complete daily customer shipment closings and billing activities.
• Print and distribute invoices and related reports, as required.
• Prepare customs documentation and other required paperwork for international shipments.
• Upload accounts receivable invoices to customer portals, as necessary.
• Assist with account reconciliations and accounts payable processing.
• Perform filing, data entry, and other clerical accounting duties.
• Cross-train on additional Accounting department responsibilities and provide team coverage as needed.
• Perform other related duties as assigned.