Accounts Receivable Specialist

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP; Washington (District of Columbia); On-site; USD 73,000 - 83,000; Full time

Job summary

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP seeks an Accounts Receivable Specialist to manage client receivables, prepare monthly statements, and support reporting needs. The role involves following up with clients and attorneys, resolving payment issues, and coordinating with billing teams to ensure timely collections.

The position requires an Associate degree in Accounting or related field (or 5 years AR experience in a law firm).

Qualifications

• Associate degree in Accounting or related field; or 5 years AR experience in lieu of degree.
• Experience in a law firm or professional services environment preferred.
• Proficiency in Microsoft Office Suite with strong Excel skills; pivot tables and VLOOKUP familiarity.

Responsibilities

• Monitors client accounts receivable (AR) aging and contacts partners/clients about unpaid accounts.
• Responds to client inquiries and resolves payment issues; escalate as needed.
• Tracks collections progress using billing systems and schedules tasks.
• Informs Managers and Attorneys about unresolved/ outstanding issues.
• Resolves short payment issues and assists with write-offs as needed.
• Works with billing/e-billing to resubmit invoices and coordinate payments.

Skills

Analytical skills

Communication

Attention to detail

Report writing

AI awareness

Education

Associate degree in Accounting or related field (or 5 years AR experience)

Tools

Microsoft Excel

Aderant

Job description

About Us

Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth. We pride ourselves on providing top-tier intellectual property services globally. Our success is rooted in our emphasis on relationships with our clients and each other. We care about every individual, and it is why many professionals have spent their entire careers at Finnegan.

About Us

Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth. We pride ourselves on providing top-tier intellectual property services globally. Our success is rooted in our emphasis on relationships with our clients and each other. We care about every individual, and it is why many professionals have spent their entire careers at Finnegan.

Role Overview

The Accounts Receivable Specialist is responsible for following up with clients and attorneys on outstanding receivables, accurately preparing monthly statements/reports within established timeframes and provides information as needed for preparation of reports and monthly forecast projections.

Responsibilities

Accounts Receivable

• Monitors client accounts receivable (AR) agings and contacts partners and clients to inquire about unpaid accounts as required.
• Responds to client inquiries, identifies, and resolves legitimate payment issues versus possible “stall” tactics, escalating to management as needed.
• Tracks collections progress until paid utilizing Aderant to track progress and schedule tasks maintaining appropriate level of follow-up with clients.
• Advises responsible partner of progress as needed, without undue burden on the partner.
• Proactively seeks required data to collect, monitor, ensure accuracy and reconcile client accounts
• Successfully interacts with clients and applicable departments to resolve client payment discrepancies, including follow-up to obtain client posting instructions.
• Works with billing and e-billing department to successfully resubmit invoices and recommends accounts for write-off as needed.
• Monitors the processing of and adjustments to electronic invoices by utilizing various electronic billing systems and Bill Blast.
• Resolves tier 2 rejections in a timely manner.
• Provides appropriate and timely follow-up to Managers and Attorneys regarding unresolved and outstanding issues.
• Resolves short payment issues, including contacting the client to collect balance, submitting for write off, etc.
• Communicates pertinent information to the Billing Attorneys and Managers.
• Other duties as assigned

Electronic Billing

• Utilizes knowledge of various electronic billing systems and Bill Blast to verify submission of electronic invoices to the client
• Resolves tier 2 rejections in a timely manner
• Proactively follows-up with Managers and Billing Attorneys regarding unresolved and outstanding issues including short-paid electronically billed invoices

Qualifications

• Associate degree in Accounting or related field and two years’ experience in accounts receivable/collections; OR, in lieu of a degree, a minimum of 5 years’ experience in law firm accounts receivable/collections required
• Experience in a law firm or professional services environment preferred
• Demonstrated proficiency in Microsoft Office Suite with strong Excel skills required. Familiarity with Excel features such as pivot tables and VLOOKUP functionality a plus and must be able to master these two Excel functions, if training is needed.
• Open to leveraging AI to improve efficiencies
• Must be able to produce reports with accurate and complete data in a timely manner.
• Ability to gather data, compile information, and prepare reports
• Ability to calculate numbers, correct entries, and post to records
• Excellent written and verbal communication and interpersonal skills
• Excellent analytical skills and strict attention to detail. Good judgment is a must.
• Aderant experience a plus
• Ability to work well under pressure, meet frequent deadlines, and prioritize multiple tasks

If you are a strategic thinker with a passion for promoting success, we would love to hear from you.

The base annual pay range for this role is between $73,000 - $83,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

Equal Employment Opportunity Statement

Finnegan is an Equal Opportunity Employer. The firm is committed to providing equal employment opportunities to all applicants for employment, as defined by applicable state and federal laws, without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, physical or mental disability, medical condition, military or veteran status, genetic information, marital status, pregnancy, childbirth, or related medical conditions, or any other protected status in accordance with all applicable federal, state and local laws. For candidates needing reasonable accommodations or assistance with the application process, please contact Human Resources at 202.216.5400.

Our privacy policy for applicants can be found here.

Equal Opportunity Employer