Accounts Receivable Specialist

One Physics; Towson (MD); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

401(k) Plan with company match after 1

PTO with paid holidays

Group Life & Voluntary Life Insurance

Short Term Disability

Long Term Disability

Flexible Spending Account (FSA)

Health Spending Account (HSA)

Job summary

One Physics is seeking an Accounts Receivable Specialist to manage client billing, collections, and payment processing in its Towson, MD office. The role requires collaborating with practice groups to keep client information up to date and to resolve billing inquiries efficiently.

You will handle invoice delivery, portal uploads, and payment scheduling while ensuring accuracy and adherence to contracts. Growth and learning opportunities are available within a supportive team.

Qualifications

• Minimum of 2 years in an Accounts Receivable role managing multiple account portfolios.
• Experience in a professional office setting; ability to communicate professionally and effectively with clients.
• Experience in Microsoft Office Suite; Excel experience necessary.
• Strong attention to detail and excellent organizational skills.
• Demonstrated ability to implement processes and develop goals.
• Ability to solve problems independently through research and training.
• Ability to multi-task and prioritize in a fast-paced, diverse, and changing environment.
• Desire to learn about the industry and support the goals of the organization.
• Experience in Microsoft Dynamics 365 (Business Central and Customer Engagement) a plus.
• Experience with process automation and efficiency.

Responsibilities

• Gather information from client contracts to ensure invoices are priced accurately before billing.
• Audit and reconcile billing information posted to ensure accuracy of data and entry throughout the process.
• Deliver invoices to clients via e-mail and traditional mail services or client portals while meeting the company’s established deadlines and adhering to the contract terms.
• Upload invoices into various client portals for payment processing.
• Work closely with the practice group to ensure client contact information is up to date and client POs are accurate.
• Resolve client-billing inquiries in a timely and professional manner.
• Work with clients to arrange payments or establish payment schedule.
• Advise customers of necessary actions and strategies for payment.
• Other duties as assigned related to the AR function.

Skills

Accounts Receivable

Excel

Microsoft Office Suite

Client communication

Problem solving

Multi-tasking

Attention to detail

Process improvement

Research & training

Dynamics 365 (Business Central / CE)

Tools

Microsoft Dynamics 365

Job description

At One Physics, our mission is to transform the health and safety of our communities by providing comprehensive medical physics and radiation safety solutions to our clients. Our organization is comprised of leading technical and diagnostic professionals in the medical physics field, coupled with a best-in-class business and client services support team behind the scenes. We share a passion for excellence, dedication to client and patient care, and a commitment to industry leadership.

The Role

The Accounts Receivable Specialist is responsible for managing customer billing, collections, and payment processing to ensure timely and accurate cash flow for the organization. This role involves monitoring outstanding balances, reconciling accounts, resolving discrepancies, and maintaining strong relationships with clients and internal teams. This role works collaboratively with all associates in a team environment. This position offers the opportunity to learn and grow within a thriving company. This is a non-exempt role present in our Towson, MD offices Monday through Friday.

What You’ll Do

• Gather information from client contracts to ensure invoices are priced accurately before billing.
• Audit and reconcile billing information posted to ensure accuracy of data and entry throughout the process.
• Deliver invoices to clients via e-mail and traditional mail services or client portals while meeting the company’s established deadlines and adhering to the contract terms.
• Upload invoices into various client portals for payment processing.
• Work closely with the practice group to ensure client contact information is up to date and client POs are accurate.
• Resolve client-billing inquiries in a timely and professional manner.
• Work with clients to arrange payments or establish payment schedule.
• Advise customers of necessary actions and strategies for payment.
• Other duties as assigned related to the AR function.

What You’ll Need

• Minimum of 2 years in an Accounts Receivable role managing multiple account portfolios.
• Experience in a professional office setting; ability to communicate professionally and effectively with clients.
• Experience in Microsoft Office Suite; Excel experience necessary.
• Strong attention to detail and excellent organizational skills.
• Demonstrated ability to implement processes and develop goals.
• Ability to solve problems independently through research and training.
• Ability to multi-task and prioritize in a fast-paced, diverse, and changing environment.
• Desire to learn about the industry and support the goals of the organization.
• Experience in Microsoft Dynamics 365 (Business Central and Customer Engagement) a plus.
• Experience with process automation and efficiency.
• Competitive compensation.
• PTO plan with paid company holidays.
• Health Insurance (Medical, Dental, Vision and Prescription).
• 401(k) Plan with company match after 1 year of employment.
• Group Life & Voluntary Life Insurance.
• Short Term & Long Term Disability.
• Flexible Spending Account (FSA).
• Health Spending Account (HSA).

Final offer amounts are determined by multiple factors, including geographic location, as well as candidate experience and expertise. If you have questions on compensation bands, please ask your recruiter. Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [e-mail], and please be sure to include the title and the location of the position for which you are applying.