Accounts Receivable Specialist

cctalent; Talent (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

CC.Talent is seeking an experienced Accounts Receivable Specialist to join its accounting team. The role focuses on invoicing, collections, and accurate payment processing, with an emphasis on improving financial workflows and leveraging QuickBooks Online.

The ideal candidate will bring 3+ years of AR experience, strong Excel skills, and a proactive approach to process optimization in a luxury technology and home automation environment.

Qualifications

• 3+ years of experience in Accounts Receivable, Accounting Administration, or a related role.
• Advanced proficiency in QuickBooks Online is required.
• Strong understanding of Accounts Receivable processes and collections.
• Experience with invoicing, payment processing, reconciliations, and collections.
• Strong Microsoft Excel and data management skills.
• Comfortable working with cloud-based business systems and learning new technologies.
• Experience with D-Tools Cloud and Microsoft 365 is preferred.
• Strong analytical and problem-solving skills.
• Ability to investigate discrepancies and identify root causes.
• Strong attention to detail and accuracy when handling financial information.
• Excellent organizational and communication skills.
• Ability to work independently while collaborating effectively with different teams.
• A proactive mindset with an interest in process improvement, automation, and operational efficiency.

Responsibilities

• Generate and distribute client invoices accurately and on schedule.
• Monitor outstanding accounts and proactively manage collections.
• Follow up professionally and consistently on overdue invoices.
• Maintain accurate client account records and payment histories.
• Process and correctly apply client payments.
• Reconcile accounts receivable balances and investigate discrepancies.
• Assist with month-end financial closing and reporting activities.

Skills

Accounts Receivable

Advanced Excel

Attention to detail

Problem solving

Communication

Independent work

Tools

QuickBooks Online

D-Tools Cloud

Microsoft 365

Job description

Brief

CC.Talent is looking for an experienced Accounts Receivable Specialist to join the accounting team of a growing company in the luxury technology and home automation industry. The ideal candidate will have strong Accounts Receivable experience, advanced QuickBooks Online skills, excellent attention to detail, and a proactive approach to improving financial processes and workflows.

About the Client

Our client is a premier luxury technology integration company specializing in residential audio/video, lighting control, motorized window treatments, networking, and home automation solutions. They serve discerning clients who expect high-quality experiences, innovative technology, and exceptional service.

The company has a strong focus on continuous improvement, innovation, accountability, and operational excellence, encouraging team members to identify better ways of working and contribute to the overall growth of the business.

Responsibilities

Accounts Receivable

• Generate and distribute client invoices accurately and on schedule.
• Monitor outstanding accounts and proactively manage collections.
• Follow up professionally and consistently on overdue invoices.
• Maintain accurate client account records and payment histories.
• Process and correctly apply client payments.
• Reconcile accounts receivable balances and investigate discrepancies.
• Assist with month-end financial closing and reporting activities.

Process Improvement & Technology

• Utilize QuickBooks Online effectively for daily accounting activities.
• Identify opportunities to improve efficiency, accuracy, and visibility within accounting processes.
• Recommend and support automation, workflow improvements, and system enhancements.
• Investigate recurring issues and identify root causes.
• Help implement long-term solutions rather than temporary fixes.
• Support the adoption of new accounting technologies and best practices.

Communication & Collaboration

• Work closely with internal teams to ensure billing accuracy.
• Communicate professionally with clients regarding invoices, payment schedules, and account balances.
• Escalate collection concerns and payment risks when necessary.
• Support accounting projects and other departmental initiatives as assigned.

Requirements

• 3+ years of experience in Accounts Receivable, Accounting Administration, or a related role.
• Advanced proficiency in QuickBooks Online is required.
• Strong understanding of Accounts Receivable processes and collections.
• Experience with invoicing, payment processing, reconciliations, and collections.
• Strong Microsoft Excel and data management skills.
• Comfortable working with cloud-based business systems and learning new technologies.
• Experience with D-Tools Cloud and Microsoft 365 is preferred.
• Strong analytical and problem-solving skills.
• Ability to investigate discrepancies and identify root causes.
• Strong attention to detail and accuracy when handling financial information.
• Excellent organizational and communication skills.
• Ability to work independently while collaborating effectively with different teams.
• A proactive mindset with an interest in process improvement, automation, and operational efficiency.