Accounts Receivable Specialist

Kimley-Horn; Santa Ana (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Exceptional Retirement Plan: 2-to-1 4%

Low-cost medical, dental, and vision

Flexible scheduling and half-dayFriday

Student loan matching in 401(k)

Tuition reimbursement and internal培训

New Parent Leave and family building"

Job summary

Kimley-Horn seeks an Accounts Receivable/Collections Specialist for our Orange, CA office. You will proactively manage collections, communicate with clients on balances and terms, and coordinate with project accounting and managers to minimize risk and delays.

The role requires 4+ years in B2B collections for professional services, strong Excel skills, and excellent communication. In-office position with a robust benefits package.

Qualifications

• 4+ years of experience in B2B collections and accounts receivable for professional services.
• Strong knowledge of B2B collections practices; paralegal experience a plus.
• Proficient in MS Office, particularly Excel.
• Excellent communication and interpersonal skills.

Responsibilities

• Proactively manage the collections process to ensure timely payment of outstanding invoices.
• Communicate with clients regarding balances, payment terms, and issues.
• Coordinate with Project Accounting team and Project Managers on client follow up.
• Develop strategies to improve collections efficiency and reduce balances.
• Monitor client payment histories and identify collections risks.
• Respond to client inquiries and resolve billing discrepancies in a timely manner.

Skills

B2B collections

Accounts receivable

MS Excel

Communication skills

Time management

Education

Associate's degree in Business or Accounting

High School Diploma

Tools

Deltek Costpoint

Job description

Overview

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is looking for an Accounts Receivable/Collections Specialist to join our Orange, CA office!

This is an in-office position on our dynamic regional accounting team at 1100 West Town and Country Road, Suite 700, Orange, CA 92868.

This opportunity plays a pivotal role in maintaining the company's financial health by managing and optimizing our accounts receivable processes.

Responsibilities

Accounts Receivable Management

• Proactively manage the collections process to ensure timely payment of outstanding invoices.
• Communicate with clients regarding outstanding balances, payment terms, and any issues that may arise.
• Coordinate with Project Accounting team and Project Managers regarding client follow up.
• Develop and implement strategies to improve collections efficiency and reduce outstanding balances.
• Monitor and track client payment histories and identify potential collections risks.
• Assist Project Managers in screening new clients for potential collections risks.
• Coordinate with Business Manager and attorneysregarding elevated Accounts Receivable issues.

Financial Reporting

• Maintain accurate and up-to-date records of clientpayments and outstanding balances.
• Prepare regular reports on collections activity and provide analysis to management.
• Assist with month-end and year-end closing processes as needed.

Client Relationship Management

• Build and maintain positive relationships with clients, serving as a primary point of contact for collections-related issues.
• Address client concerns and negotiate payment arrangements when necessary.
• Works autonomously but also collaboratively with project managers, clients and accounting team
• Respond to client inquiries and work with Project Accountants to resolve any billing discrepancies in a timely manner.

Qualifications

• • High School Diploma required
  • Associate's degree in Business or Accounting preferred
  • 4+ years of experience in B2B collections and accounts receivable for professional services
  • Strong knowledge of B2B collections practices; paralegal experience a plus
  • Proficient in MS Office, particularly Excel.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with strong organizational and time management abilities.
  • Ability to work independently and meet deadlines.
  • Experience with Deltek Costpoint Accounting Software or similar is a plus.

Salary Range:

$75,000 - $90,000

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.