Accounts Receivable Specialist

Kimley-Horn; Orange (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Retirement plan

Health benefits

Time off & flexible scheduling

Financial wellness

Professional development

Family-friendly benefits

Job summary

Kimley-Horn, a Fortune 100 Best Companies to Work For, is seeking an Accounts Receivable/Collections Specialist for our Orange, CA office. This in-office role will manage the AR process, contact clients about balances, and coordinate with project teams.

You will build client relationships, monitor payment histories, and help drive timely collections while supporting month-end close and reporting. Ideal candidates have 4+ years in B2B collections, strong Excel and communication skills, and a

Qualifications

• 4+ years of B2B collections and accounts receivable experience.
• Strong knowledge of B2B collections practices; paralegal experience a plus.
• Excellent communication and time management skills.
• Proficient in MS Office, particularly Excel.

Responsibilities

• Proactively manage the collections process to ensure timely payment of invoices.
• Communicate with clients regarding outstanding balances, terms, and issues.
• Coordinate with Project Accounting and Project Managers on follow-ups.
• Develop strategies to improve collections efficiency and reduce balances.
• Monitor client payment histories and identify potential collection risks.
• Assist Project Managers in screening new clients for potential collections risks.
• Coordinate with Business Manager and attorneys regarding elevated AR issues.
• Maintain records, prepare reports, and assist month-end close.

Skills

B2B collections

Accounts receivable

Excel

Communication

Time management

Paralegal experience

Education

Associate's degree in Business or Accounting

Tools

Deltek Costpoint

MS Office

Job description

Overview

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is looking for an Accounts Receivable/Collections Specialist to join our Orange, CA office!

This is an in-office position on our dynamic regional accounting team at 1100 West Town and Country Road, Suite 700, Orange, CA 92868.

This opportunity plays a pivotal role in maintaining the company's financial health by managing and optimizing our accounts receivable processes.

Responsibilities

Accounts Receivable Management

• Proactively manage the collections process to ensure timely payment of outstanding invoices.
• Communicate with clients regarding outstanding balances, payment terms, and any issues that may arise.
• Coordinate with Project Accounting team and Project Managers regarding client follow up.
• Develop and implement strategies to improve collections efficiency and reduce outstanding balances.
• Monitor and track client payment histories and identify potential collections risks.
• Assist Project Managers in screening new clients for potential collections risks.
• Coordinate with Business Manager and attorneysregarding elevated Accounts Receivable issues.

Financial Reporting

• Maintain accurate and up-to-date records of clientpayments and outstanding balances.
• Prepare regular reports on collections activity and provide analysis to management.
• Assist with month-end and year-end closing processes as needed.

Client Relationship Management

• Build and maintain positive relationships with clients, serving as a primary point of contact for collections-related issues.
• Address client concerns and negotiate payment arrangements when necessary.
• Works autonomously but also collaboratively with project managers, clients and accounting team
• Respond to client inquiries and work with Project Accountants to resolve any billing discrepancies in a timely manner.

Qualifications

• • High School Diploma required
  • Associate's degree in Business or Accounting preferred
  • 4+ years of experience in B2B collections and accounts receivable for professional services
  • Strong knowledge of B2B collections practices; paralegal experience a plus
  • Proficient in MS Office, particularly Excel.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with strong organizational and time management abilities.
  • Ability to work independently and meet deadlines.
  • Experience with Deltek Costpoint Accounting Software or similar is a plus.

Salary Range:

$75,000 - $90,000

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.