Accounting Assistant

Kimley-Horn; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Exceptional Retirement Plan

Comprehensive Health Coverage

Flexible scheduling

Tuition reimbursement

Tuition reimbursement and training

Job summary

A regional project accounting firm is seeking an Accounting Assistant to support its accounting team in Philadelphia, PA. Key responsibilities include preparing monthly invoices, monitoring accounts receivable, and collaborating with Project Accountants. Candidates should have a high school diploma and relevant experience, along with strong skills in Microsoft Office. The firm offers competitive benefits and values a collaborative work environment, ensuring employees can thrive and succeed.

Qualifications

• 1+ years of relevant accounting experience or coursework.
• Strong professionalism and interpersonal skills.
• Effective at working in a deadline-driven environment.
• Strong communication and teamwork abilities.
• Ability to multi-task and meet deadlines.
• Deltek CostPoint proficiency is a plus.

Responsibilities

• Support Project Accountants with business-related tasks.
• Prepare and send monthly invoices for clients.
• Monitor and follow-up on unpaid invoices to collect balances.
• Assist with accounts payable, invoices, and vendor inquiries.
• Enter data into internal accounting systems and review contracts.
• Provide general accounting support for project lifecycle needs.

Skills

Microsoft Office Suite

Effective oral and written communication skills

Strong people skills

Multi-tasking abilities

Team player

Education

High school diploma or equivalent

Tools

Deltek CostPoint

Job description

Overview

Kimley-Horn is looking for an Accounting Assistant to join our growing regional Project Accounting team in our Philadelphia, Pennsylvania (PA) office! This is not a remote position.

Responsibilities

• Support Project Accountants with business-related tasks for both internal and external client requests
• Prepare and send monthly invoices that may require expense backup, timesheet detail, pay applications, or other client-specific invoicing requirements
• Partner with Project Accountants to monitor and follow-up on unpaid invoices to collect accounts receivable balances
• Work closely with accounting team members to support full project lifecycle business functions
• Monitor and collect accounts receivable by working directly with clients
• Evaluate incoming payments to ensure proper cash application
• Process accounts payable, overhead invoices, check requests, and respond to vendor inquiries
• Cash receipt backup
• Data entry directly into internal and external accounting systems
• Review client contracts to ensure accurate project setup
• Electronic contract and document management
• Assist with other general accounting support functions as required

Qualifications

• High school diploma or equivalent
• 1+ years of relevant accounting experience or coursework
• Proficient in Microsoft Office Suite
• High degree of professionalism and strong people skills
• Excellent team player
• Ability to multi-task and work effectively in a deadline driven environment
• Effective oral and written communication skills
• Deltek CostPoint proficiency is a plus

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.