Accounts Receivable Specialist

Simpson University

Redding (CA)

On-site

USD 28,000 - 34,000

Full time

38 hours ago

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Job summary

Simpson University is seeking an Accounts Receivable Specialist to support the Finance Department by processing payments, recording receipts, and maintaining accurate AR records across campus.

The role collaborates with campus departments to ensure proper coding, deposits, and reconciliation with the general ledger, supporting month-end close and financial reporting. Strong Excel skills and attention to detail are essential.

Qualifications

Associate’s degree in accounting, business, finance, or a related field preferred.
1–2 years accounts receivable or accounting experience.
Strong attention to detail and organizational skills; proficient with Excel.

Responsibilities

Process and post daily payments, deposits and other receipts.
Prepare invoices and monitor outstanding accounts receivable.
Research unidentified deposits and resolve payment discrepancies.
Reconcile accounts receivable activity to the general ledger.
Process adjustments, refunds and corrections as needed.
Maintain organized documentation and supporting records.
Assist with month-end close, reconciliations, and financial reporting.
Coordinate with departments to code receipts correctly.

Skills

Attention to detail

Organizational skills

Customer service

Communication skills

Education

Associate’s degree in accounting, business, finance, or a related field preferred.

Tools

Microsoft Excel

ERP accounting system

Job description

Brief Description

The Accounts Receivable Specialist supports Simpson University’s Finance Department by processing and recording payments and other incoming funds from across the University, maintaining accurate accounts receivable records, reconciling receivable and cash activity, resolving discrepancies, and supporting collections, month-end close, and financial reporting. The position works collaboratively with departments throughout Simpson University to ensure receipts are properly documented, coded, deposited, and recorded.

Brief Description

Qualifications

Associate’s degree in accounting, business, finance, or a related field preferred.
One to two years of accounts receivable or accounting experience.
Strong attention to detail and organizational skills.
Proficiency with Microsoft excel.
Effective communication and customer service skills.
Experience in higher education or experience with an ERP/accounting system is preferred.

General Expectations

Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ
Demonstrate Simpson University Values in the performance of all duties.
Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
Maintain the confidentiality of information, data and records
Properly exercise tact, diplomacy, discretion, and professional judgment
Demonstrate strong customer service skills in the performance of job duties
Demonstrate good organizational and communication skills in the performance of job duties
Supervises employees in accordance with Simpson University policies and procedures
Support the overflow needs of other departments within the respective university area
Perform other duties in accordance with this position as deemed necessary by the immediate supervisor

Essential Functions

Process and post daily payments, deposits and other incoming receipts.
Prepare invoices and monitor outstanding accounts receivable.
Research unidentified deposits, unapplied cash, and resolve payment, billing and account discrepancies.
Reconcile accounts receivable activity to the general ledger.
Process account adjustments, refunds, and corrections as needed.
Maintain organized documentation and supporting records for transactions.
Assist with month-end close, reconciliations, and financial reporting.
Prepare documentation and reports for audit.
Work closely with other Simpson University departments to resolve account issues and ensure transactions are recorded accurately.
Perform other Finance Department duties and special projects as assigned.
Coordinate with University departments to identify the source, purpose, fund, department and appropriate coding for receipts.
Process approved adjustments, refunds and corrections.
Coordinate with Student Accounts regarding student-related receivables while maintaining Finance’s accounting and reconciliation responsibilities.

Physical Requirements

Job Title

Accounts Receivable Specialist

Typical Working Conditions

Indoors in controlled environment

Equipment Used

Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener

Essential Physical Tasks

Sitting for long periods of time using a computer

Analysis Of Physical Demands To Perform Essential Functions

Key (Based on typical week):
N=Never
R=Rarely (Less than 1 hour per week)
O=Occasional (1%-33% of time)
F=Frequent (34%-66% of time)
C=Constant (over 66% of time)

Activity

N
R
O
F
C
N
R
O
F
C

Lifting/Carrying & Twisting/Turning

Under 10 lbs
X
Reach over shoulder
X
11-20 lbs
X
Reach over head
X
21-50 lbs
X
Reach outward
X
51-100 lbs
X
Climb
X
Over 100 lbs
X
Crawl
X
Kneel
X

Pushing/Pulling

Squat
X
Under 10 lbs
X
Sit
X
11-20 lbs
X
Walk-Normal Surfaces
X
21-50 lbs
X
Walk-Uneven Surfaces
X
51-100 lbs
X
Walk-Slippery Surfaces
X
Over 100 lbs
X
Stand
X
Bend
X

Driving

Automatic Trans
X
Standard Trans
X

Other

Keyboard/Ten Key
X
Fingering (fine dexterity)
X
Handling (grasping, holding)
X
Repetitive Motion – Hands
X
Repetitive Motion - Feet
X
Salary Range: $20.00 - $25.00 hourly