Accounts Receivable Specialist

University at Buffalo Campus Dining & Shops; Buffalo (NY); On-site; USD 26,000 - 33,000; Full time

Job summary

University at Buffalo Campus Dining & Shops is seeking an Accounts Receivable Specialist to manage incoming payments, process invoices, and maintain AR records in a fast-paced university environment.

The role reports to the Accounting Manager within the Accounting department. Typical hours are Monday–Friday, with occasional Saturday work during month/year-end closings; candidates should have an associate degree in accounting or related field.

Qualifications

• Experience as Accounts Receivable Specialist or similar role.
• General Ledger experience preferred.
• Proficiency in MS Office and accounting software such as Sage Intacct.
• High accuracy and attention to detail.
• Excellent communication, organizational, customer service and interpersonal skills.
• Ability to work independently and with a team.
• Strong mathematical and analytical skills.

Responsibilities

• Generate and send invoices to customers.
• Bill, collect, and report by deadlines, incl. vouchers and inter-departmental invoices.
• Weekly compilation of gratuities for payroll.
• Follow up on, collect, and allocate payments.
• Monitor customer accounts for non-payments and irregularities.
• Research and resolve payment discrepancies.
• Generate and distribute monthly customer statements.
• Maintain AR files and records.
• Prepare monthly, quarterly, and annual receivable reports.
• Handle special projects as requested by management.

Skills

Accounts Receivable

General Ledger

MS Office

Detail oriented

Communication skills

Team collaboration

Education

Associate's degree

Tools

Sage Intacct

Job description

Position Summary

The Accounts Receivable Specialist will be responsible for managing incoming payments, ensuring accurate and timely processing of invoices, and maintaining financial records related to accounts receivable.

Brief Description

Job title Accounts Receivable Specialist

Reports to Accounting Manager

Department Accounting

FLSA Status Full-Time, Non-Exempt

Position Summary The Accounts Receivable Specialist will be responsible for managing incoming payments, ensuring accurate and timely processing of invoices, and maintaining financial records related to accounts receivable.

Expected Hours of Work

Typical schedule is Monday - Friday 8am – 4:30pm, with the rare need for work on Saturdays (during month and year end financial closings)

Essential Functions

• Generate and send out invoices to customers.
• Carry out billing, collection, and reporting activities according to specific deadlines, including various special processing procedures for university customers (e.g., vouchers, summer groups and Inter Departmental Invoices).
• Weekly compilation of gratuities for payroll processing.
• Follow up on, collect, and allocate payments.
• Monitor customer account details for non-payments, delayed payments, and other irregularities.
• Research and resolve payment discrepancies.
• Generate and distribute monthly customer statements.
• Maintain accounts receivable customer files and records.
• Prepare monthly, quarterly, and annual reports on receivables.
• Special projects as requested by management.

Education and Training

Associate’s degree in accounting, Business or related field preferred

Desired Qualifications

• Proven working experience as an Accounts Receivable Specialist or similar role.
• General Ledger experience preferred.
• Proficiency in MS Office and accounting software (e.g., Sage Intacct preferred).
• High degree of accuracy and attention to detail.
• Excellent communication, organizational, customer service and interpersonal skills.
• Ability to work independently and as part of a team.
• Excellent mathematical and analytical skills.

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopies, phones, filing cabinets, fax machines etc.

Physical and Mental Demands

• The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl
• The employee must frequently lift and or move up to 10 lbs. and occasionally lift and or move up to 25 lbs
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• While performing the duties of the job, the employee is regularly required to talk and hear
• The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Licensure/Certification

None Required

Travel

None Required

Equal Employment Opportunity Statement

Campus Dining and Shops is committed to ensuring equal employment opportunities without regard to an individual's race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, gender expression, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, domestic violence victim status, or criminal conviction status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely based upon a protected characteristic. Campus Dining and Shops policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

Summary

This position is an hourly non-exempt role, the anticipated minimum range for compensation for the position is $19/hr and the maximum is $24/hr. This role is also eligible for yearly performance based increases that are subject to change or end at any point in time.

The advertised pay range represents what we believe at the time of this job posting, that we would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range