Accounts Receivable Specialist

Sacramento Native American Health Center, Inc; Redding (CA); On-site; USD 48,000 - 64,000; Full time

Job summary

Simpson University is seeking an Accounts Receivable Specialist to support the Finance Department by processing payments, recording funds, and maintaining AR records across campus. The role involves reconciling cash activity, resolving discrepancies, assisting with month-end close and financial reporting, and coordinating with other departments to ensure accurate receipts and coding.

Ideal candidates have 1–2 years AR experience, an associate degree, and strong Excel and customer service skills;

Qualifications

• Associate's degree in accounting, business, finance, or related field preferred.
• 1–2 years accounts receivable or accounting experience.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Excel.
• Effective communication and customer service skills.
• Experience in higher education or experience with an ERP/accounting system is preferred.
• Personal commitment to Simpson University values and lifestyle policies.
• Maintain confidentiality and exercise professional judgment.

Responsibilities

• Process and post daily payments, deposits and other incoming receipts.
• Prepare invoices and monitor outstanding accounts receivable.
• Research unidentified deposits, unapplied cash, and resolve payment, billing and account discrepancies.
• Reconcile accounts receivable activity to the general ledger.
• Process account adjustments, refunds, and corrections as needed.
• Maintain organized documentation and supporting records for transactions.
• Assist with month-end close, reconciliations, and financial reporting.
• Prepare documentation and reports for audit.
• Work closely with other Simpson University departments to resolve account issues and ensure transactions are recorded accurately.
• Perform other Finance Department duties and special projects as assigned.
• Coordinate with University departments to identify the source, purpose, fund, department and appropriate coding for receipts.
• Process approved adjustments, refunds and corrections.
• Coordinate with Student Accounts regarding student-related receivables while maintaining Finance’s accounting and reconciliation responsibilities.

Skills

Excel

Detail-oriented

Communication

Customer service

Organizational skills

Education

Associate's degree in accounting, business, finance, or related field

Tools

ERP/accounting system

Job description

Contact information

• Location 2211 College View Drive,Redding, CA, 96003,United States
• Employee Type Full Time Staff
• Name Zachary MacKay

Description

The Accounts Receivable Specialist supports Simpson University’s Finance Department by processing and recording payments and other incoming funds from across the University, maintaining accurate accounts receivable records, reconciling receivable and cash activity, resolving discrepancies, and supporting collections, month-end close, and financial reporting. The position works collaboratively with departments throughout Simpson University to ensure receipts are properly documented, coded, deposited, and recorded.

Qualifications

• Associate’s degree in accounting, business, finance, or a related field preferred.
• One to two years of accounts receivable or accounting experience.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft excel.
• Effective communication and customer service skills.
• Experience in higher education or experience with an ERP/accounting system is preferred.
• Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ
• Demonstrate Simpson University Values in the performance of all duties.
• Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
• Maintain the confidentiality of information, data and records
• Properly exercise tact, diplomacy, discretion, and professional judgment
• Demonstrate strong customer service skills in the performance of job duties
• Demonstrate good organizational and communication skills in the performance of job duties
• Supervises employees in accordance with Simpson University policies and procedures
• Support the overflow needs of other departments within the respective university area
• Perform other duties in accordance with this position as deemed necessary by the immediate supervisor

Essential Functions

• Process and post daily payments, deposits and other incoming receipts.
• Prepare invoices and monitor outstanding accounts receivable.
• Research unidentified deposits, unapplied cash, and resolve payment, billing and account discrepancies.
• Reconcile accounts receivable activity to the general ledger.
• Process account adjustments, refunds, and corrections as needed.
• Maintain organized documentation and supporting records for transactions.
• Assist with month-end close, reconciliations, and financial reporting.
• Prepare documentation and reports for audit.
• Work closely with other Simpson University departments to resolve account issues and ensure transactions are recorded accurately.
• Perform other Finance Department duties and special projects as assigned.
• Coordinate with University departments to identify the source, purpose, fund, department and appropriate coding for receipts.
• Process approved adjustments, refunds and corrections.
• Coordinate with Student Accounts regarding student-related receivables while maintaining Finance’s accounting and reconciliation responsibilities.

Physical Requirements

Job Title

Accounts Receivable Specialist

Typical Working Conditions

Indoors in controlled environment

Equipment Used

Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener

Essential Physical Tasks

Sitting for long periods of time using a computer

Analysis of Physical Demands to Perform Essential Functions

Key (Based on typical week):

N =Never
R=Rarely (Less than 1 hour per week)
O=Occasional (1%-33% of time)

F =Frequent (34%-66% of time)
C=Constant (over 66% of time)