Accounts Receivable Specialist

AppleOne Employment Services; Poway (CA); On-site; USD 36,000 - 37,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Parental leave

Job summary

AppleOne Employment Services is seeking an Accounts Receivable Specialist to own the full AR cycle, support customer order processing, and maintain accurate financial records. The role collaborates with administration, sales, service, and operations in a stable, team-oriented environment.

Ideal candidates have 4+ years in AR, proficiency with QuickBooks or ERP, and strong communication skills. On-site schedule is weekdays with standard business hours and benefits include health insurance and

Qualifications

• 4+ years of experience in accounts receivable, accounting support, or a similar role.
• Proficiency with QuickBooks or another ERP system is required.
• Strong knowledge of AR functions, invoicing, payment processing, reconciliations, and customer account maintenance.
• Experience working with purchase orders is required.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, plus general internet browser tools.
• Basic understanding of accounting functions, payroll, and taxes.
• Strong written and verbal communication skills with professional phone etiquette.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Ability to work independently, solve problems, and remain professional in high-pressure situations.
• Stable work history is strongly preferred for consideration.

Responsibilities

• Manage full-cycle AR, including orders, invoicing, payments, collections, and reconciliation.
• Process customer purchase orders from estimate through shipping.
• Prepare and send invoices, post receipts, and bank deposits.
• Reconcile AR ledgers and investigate payment discrepancies.
• Communicate with customers on payment status and balances.
• Support administrative processes and cross-functional coordination.

Skills

Accounts Receivable

AR Reconciliation

Invoicing

PO Processing

Microsoft Office

Communication

Multi-state tax

ERP Systems

Education

Associate degree

Bachelor’s degree

Tools

QuickBooks

ERP systems

Job description

A growing global manufacturing company in North San Diego is seeking an Accounts Receivable Specialist for a direct hire opportunity. This role is ideal for an experienced AR professional who enjoys owning the full accounts receivable cycle, supporting customer order processing, managing invoicing, and helping maintain accurate financial records.

This position offers the opportunity to join a stable, team-oriented environment with supportive leadership, strong cross-functional collaboration, and a positive workplace culture. The Accounts Receivable Specialist will work closely with administration, sales, service, and operations teams in a role that combines accounting accuracy, customer communication, and administrative organization.

Key Responsibilities

• Manage full-cycle accounts receivable functions, including customer purchase orders, invoicing, payment processing, collections support, and account reconciliation.
• Process customer purchase orders from estimate through shipping documentation, ensuring accurate and timely order flow.
• Prepare and send customer invoices, post receipts, process bank deposits, and maintain accurate AR records.
• Reconcile accounts receivable ledgers and investigate discrepancies related to payments, invoices, and customer accounts.
• Communicate professionally with customers regarding payment status, outstanding balances, and account questions.
• Support administrative processes, document organization, paperless filing, and coordination with sales, service, and administrative teams.

Compensation and Benefits

• Direct hire opportunity.
• Pay range: $26 to $27 per hour DOE, with opportunities for growth
• Schedule: Monday through Friday, 7:00 a.m. to 4:00 p.m.
• Benefits include health insurance, 401(k), paid time off, and parental leave.

Required Qualifications and Skills

• Manage full-cycle accounts receivable from customer order processing through invoicing and payment posting.
• Reconcile AR accounts, research discrepancies, and support collections activity.
• Process purchase orders, shipping paperwork, bank deposits, and multi-state sales tax reporting.
• Provide administrative, customer service, and cross-functional support to internal teams.
• 4+ years of experience in accounts receivable, accounting support, or a similar role.
• Proficiency with QuickBooks or another ERP system is required.
• Strong knowledge of accounts receivable functions, invoicing, payment processing, reconciliations, and customer account maintenance.
• Experience working with purchase orders is required.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, plus general internet browser tools.
• Basic understanding of accounting functions, payroll, and taxes.
• Strong written and verbal communication skills with professional phone etiquette.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Ability to work independently, solve problems, and remain professional in high-pressure situations.
• Stable work history is strongly preferred for consideration.

Preferred Qualifications

• Accounts payable experience is a plus.
• Experience in a manufacturing environment is preferred.
• Experience with multi-state sales tax reporting is helpful.
• Associate’s or Bachelor’s degree in accounting, finance, business, or a related field is a plus.
• Customer service or sales support experience is beneficial.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.