Accounts Receivable Specialist

360 Fire & Flood; Ocala (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health

Vision insurance

Paid time off

Job summary

360 Fire & Flood in Ocala, FL is seeking an Accounts Receivable Specialist to manage customer invoicing, track payments, and ensure timely collection of balances. This role collaborates with project managers, customers, and the accounting team to reconcile accounts, resolve billing discrepancies, and maintain accurate financial records.

The ideal candidate has 2+ years of accounting experience in construction, proficiency with QuickBooks and Excel, and strong analytical and organizational skills

Qualifications

• High school diploma is required.
• Bachelor's degree in accounting or finance preferred.
• At least 2 years accounting experience in construction.
• Experience with job costing, project accounting, and construction billing.
• Knowledge of construction contracts, retainage, and percentage-of-completion accounting.
• Proficiency in QuickBooks and Excel.
• Strong analytical, organizational, and communication skills.
• Ability to work independently in a fast-paced environment.
• Attention to detail and accuracy.
• AIA billing knowledge is a plus.

Responsibilities

• Review contracts to ensure billing compliance and address discrepancies.
• Create and issue invoices based on contract terms.
• Track outstanding invoices and follow up on overdue accounts.
• Manage invoicing, cash application, and customer account reconciliation.
• Prepare and analyze accounts receivable reports to support decisions.
• Maintain AR records, payment histories, and compliance for projects and audits.
• Prepare aging reports and communicate collection status to management.
• Perform other duties as assigned.

Skills

Analytical skills

Organizational skills

Communication skills

Independent worker

Attention to detail

Excel proficiency

Education

High school diploma

Bachelor's degree in accounting or finance

Tools

QuickBooks

Microsoft Excel

Job description

We are 360 Fire & Flood, a leading national disaster restoration company committed to providing comprehensive and efficient solutions to commercial and industrial clients affected by fire, water, and other disasters. With over 200 years of combined experience in the industry, our team of highly skilled experts is dedicated to restoring your property with care and precision.

As a trusted partner to many large national corporations, we understand the importance of a timely and effective response. Our round-the-clock availability ensures that we are always prepared to mitigate the impact of any disaster and restore your property to its pre-loss condition.

Our expertise lies in working closely with our clients and insurance companies to secure the best quality restoration services possible. This collaboration enables us to streamline the restoration process and minimize risk, reducing the burden on our clients. At 360 Fire & Flood, we strive to make the recovery process as smooth and seamless as possible, allowing you to focus on what matters most.

Overview

We are seeking an Accounts Receivable Specialist. The Accounts Receivable Specialist is responsible for managing customer invoicing, tracking payments, and ensures timely collection of outstanding balances. This role works closely with project managers, customers, and accounting team to reconcile accounts, resolve billing discrepancies, and maintain accurate financial records. The Accounts Receivable Specialist accurately handles billing processes ensuring accurate invoicing, maintain financial records, and tracks past-due invoices while consistently displays efforts to ensure prompt payment collection.

Key Responsibilities and Duties

• Review contracts to ensure billing compliance, terms and conditions, and address discrepancies or issues that arise.
• Create and issue invoices based on contract terms, making sure accurate billing amounts and compliance.
• Track outstanding invoices and follow up on overdue accounts.
• Manage invoicing, cash application, and customer account reconciliation.
• Prepare and analyze accounts receivable reports, providing insights to support strategic decision making.
• Maintain accurate accounts receivable records, payment histories, and compliance requirements for construction projects and audits.
• Prepare aging reports and communicate collection status to management.
• Perform other duties as assigned.

Qualifications

• Education
• High school diploma (required).
• Bachelor's degree in accounting, finance, or related field (preferred).
• Experience
• 2+ years of accounting experience in the construction industry.
• Experience with job costing, project accounting, and construction billing.
• Knowledge of construction contracts, retainage, and percentage-of-completion accounting.
• Skills
• Excellent analytical, organizational, and communication skills
• Proficiency in accounting software such as QuickBooks.
• Ability to work independently and collaboratively in a fast-paced environment
• High attention to detail and analytical thinking skills.
• Advanced Microsoft Excel skills.
• Strong understanding of AIA billing requirements.
• 401(k)
• 401(k) matching
• Health
• Vision insurance
• Paid time off

360 Fire & Flood is an Equal Opportunity Employer committed to providing a workplace free from discrimination or harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sexual orientation, marital status, veteran status, or disability status, or any other status protected by the laws or regulations in the locations where we operate.