Accounts Receivable Specialist

The Contractor Consultants; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health, Dental, Vision

Life and Disability Insurance

Paid time off

Career advancement

Job summary

Leonard Powers Inc. in New York City seeks an Accounts Receivable Specialist to own the receivables process for 1,700+ customers, ensuring timely invoicing and accurate financial reconciliation.

You will bridge technical service delivery and financial control, support month-end closes, and maintain audit-ready records within a fast-paced, compliant environment.

Qualifications

• Proven experience in an Accounts Receivable or dedicated accounting role.
• Strong proficiency with QuickBooks Online (QBO) for daily financial management.
• High school diploma or GED equivalent.
• Advanced skills in Microsoft Excel and general financial reporting.
• Demonstrated ability to manage high-volume data entry with extreme accuracy.

Responsibilities

• Execute full-cycle accounts receivable functions including invoicing, payment application, and reconciliation within QuickBooks Online.
• Systematize the billing process by reviewing customer agreements to ensure strict adherence to payment terms and recurring schedules.
• Reconcile complex payment streams including ACH, wire transfers, and credit card transactions to maintain zero-balance discrepancies.
• Monitor aging reports proactively to identify overdue accounts and implement effective collection strategies that preserve client relationships.
• Collaborate with sales and customer service departments to resolve billing disputes and clarify account status for high-value clients.
• Support month-end and year-end closing processes by preparing detailed AR reports and aging summaries for leadership review.
• Maintain meticulous digital and physical documentation to ensure audit readiness and compliance with internal financial controls.

Skills

QuickBooks Online

Excel Proficiency

Data Entry Accuracy

AR Knowledge

Financial Reporting

Education

High school diploma or GED

Bachelor’s Degree in Accounting (preferred)

Tools

SAP

ERP Systems

Job description

Accounts Receivable Specialist — Drive Financial Accuracy for New York City’s Steam Power Leader

Job Overview:

• Company: Leonard Powers Inc.
• Salary/Pay Rate: $50,000 per year.
• Location: New York, NY.
• Job/Employment Type: Full Time.
• Schedule: Monday – Friday.
• Project Scope: HVAC / Mechanical / Finance.
• Mandatory Licenses & Certifications: None Required.

The Opportunity: You will serve as a foundational member of the finance team, ensuring the liquid health of a market-leading mechanical services firm. This role allows you to own the receivables process for over 1,700 customers while maintaining the high standards of professionalism that define our brand. You will directly impact our operational excellence by bridging the gap between technical service delivery and financial reconciliation.

How You Will Make an Impact:

• Execute full-cycle accounts receivable functions including invoicing, payment application, and reconciliation within QuickBooks Online.
• Systematize the billing process by reviewing customer agreements to ensure strict adherence to payment terms and recurring schedules.
• Reconcile complex payment streams including ACH, wire transfers, and credit card transactions to maintain zero-balance discrepancies.
• Monitor aging reports proactively to identify overdue accounts and implement effective collection strategies that preserve client relationships.
• Collaborate with sales and customer service departments to resolve billing disputes and clarify account status for high-value clients.
• Support month-end and year-end closing processes by preparing detailed AR reports and aging summaries for leadership review.
• Maintain meticulous digital and physical documentation to ensure audit readiness and compliance with internal financial controls.

Required Qualifications & Experience:

• Proven experience in an Accounts Receivable or dedicated accounting role.
• Strong proficiency with QuickBooks Online (QBO) for daily financial management.
• High school diploma or GED equivalent.
• Advanced skills in Microsoft Excel and general financial reporting.
• Demonstrated ability to manage high-volume data entry with extreme accuracy.

Preferred Qualifications & Experience:

• Bachelor’s Degree in Accounting, Finance, or a related business field.
• Experience navigating ERP systems or specialized accounting platforms like SAP.
• Possession of professional certifications such as CARM or CCCM.
• Comprehensive knowledge of collection laws and financial compliance regulations.

Compensation & Benefits:

• Competitive $50,000 annual salary with a stable Monday through Friday schedule.
• Comprehensive Health and Wellness package including Medical, Dental, and Vision.
• Employer-provided Life and Disability Insurance for long-term security.
• Generous paid time off including vacation, sick days, and holiday pay.
• Access to professional development and clear career advancement opportunities.

About Us: Leonard Powers Inc. is the market leader in Con Edison District Steam services in New York City and the exclusive representative for industry giants like Armstrong International and Miura Boilers. We foster a culture of technical expertise and accountability where every team member is empowered to contribute to our long-term success. Learn more at https://www.leonardpowers.com.

Leonard Powers Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

#OHMGC25