Accounts Receivable Specialist

Lifeline Pharmaceuticals; Miami (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Lifeline Pharmaceuticals LLC is seeking an Accounts Receivable Specialist to manage customer balances, invoicing, statements, and collections to ensure healthy cash flow for the business.

Core duties include posting payments, maintaining organized customer files in the ERP system, generating daily/weekly reports (A/R, credit card, ACH), and following up on delinquencies. This role requires proactive customer contact and collaboration with management to resolve discrepancies.

Responsibilities

• Review accounts for accuracy and monitor non-payments and delinquencies.
• Deliver invoices, statements, and aging reports to customers via email or fax.
• On Fridays Checkup on courier delivery log and provide weekly summary of deliveries to management.
• Follow up status of collections process.
• Research and resolve payment discrepancies.
• Organize and post incoming payments.
• Process credit card with external software.
• Generate Credit Card and ACH report on Tuesday's and Thursday's morning.
• Generate and apply late or credit card fees when proceed.
• Generate a report of previous day shipped orders for future references.
• Maintain organized current and inactive customers files.
• Keep organize and up to date customers files and paid/unpaid invoices. Attach payment documents to paid invoices.
• Scan and maintain organize files of Credit Card and ACH forms.
• Keep record of all A/R activities with customers in ERP software.
• Generate daily report for desktop checks deposit.
• Add or Update contact information in ERP software.
• Contact customers by phone with payment issues (short payments, credit cards declined, delayed payments, etc.)
• On Fridays Checkup Couriers delivery log, checkup and organize previous day delivered orders.
• Answer customers phone calls.
• Release orders or customers on HOLD.
• Generate weekly collection plan.
• Perform checks desktop deposit.
• Keep control over the customers or orders on "hold" status.

Skills

Accounts Receivable

Invoicing

ERP Software

Cash flow management

Customer communication

Credit card processing

ACH processing

Report generation

File maintenance

Tools

ERP Software

Job description

Job Description

Job Description

Lifeline Pharmaceuticals LLC

Accounts Receivable Specialist

Lifeline Pharmaceuticals Accounts Receivable Department is responsible for keeping the unpaid balances of its customers under proportional limits and aging intervals, contacting customers with delayed payments to guarantee the necessary cash flow for the company operations.

Duties & Responsibilities of an Accounts Receivable Specialist

• Review financial records for accuracy and monitor accounts for non-payments, delayed payments, and other irregularities.
• Deliver invoices, statements, aging reports, and related information to customers via fax or email.
• On Fridays Checkup on courier delivery log and provide weekly summary of deliveries to management.
• Follow up status of collections process.
• Research and resolve payment discrepancies.
• Organize and post incoming payments.
• Process credit card with external software.
• Generate Credit Card and ACH report on Tuesday's and Thursday's morning.
• Generate and apply late or credit card fees when proceed.
• Generate a report of previous day shipped orders for future references.
• Maintain organized current and inactive customers files.
• Keep organize and up to date customers files and paid/unpaid invoices. Attach payment documents to paid invoices.
• Scan and maintain organize files of Credit Card and ACH forms.
• Keep record of all A/R activities with customers in ERP software.
• Generate daily report for desktop checks deposit.
• Add or Update contact information in ERP software.
• Contact customers by phone with payment issues (short payments, credit cards declined, delayed payments, etc.)
• On Fridays Checkup Couriers delivery log, checkup and organize previous day delivered orders.
• Answer customers phone calls.
• Release orders or customers on HOLD.
• Generate weekly collection plan.
• Perform checks desktop deposit.
• Keep control over the customers or orders on "hold" status.

Company Description

Lifeline Pharmaceuticals is a wholesaler of brand and generic pharmaceuticals to medical professionals and facilities nationwide. Our strong manufacturer relationships and dedicated sales and customer service teams make Lifeline trusted resource to thousands of customers nationwide.