Accounts Receivable Specialist

State of Indiana; Indianapolis (IN); Presencial; USD 33 000 - 40 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical plan options

Wellness rewards program

Health savings account

457(b) retirement plan

Pension plan options

Paid leave

Holidays

Education reimbursement

Life insurance

Employee assistance program

Public Service Loan Forgiveness

Free parking

LinkedIn Learning access

Resumo da oferta

The State of Indiana seeks an Accounts Receivable Specialist to ensure compliance with accounting policies, perform reconciliations, and support retailers and internal customers with inquiries. The role involves analyzing data, posting entries in Great Plains, and maintaining audit-ready documentation.

The salary starts at $36,800 and can be commensurate with education and experience. Benefits include medical plans, retirement options, leave programs, and more.

Qualificações

• Bachelor's degree in accounting, finance, or business administration, or equivalent professional experience.
• Strong understanding of accounting principles and experience working with Great Plains automated accounting system.
• Proven ability to analyze financial data, reconcile complex accounts, and resolve discrepancies.
• Ability to evaluate existing accounting processes and recommend improvements to enhance accuracy and control.
• Proficiency in performing detailed mathematical calculations and financial analysis.
• Strong organizational skills with ability to manage multiple accounting tasks in a fast-paced environment.
• Professionalism and discretion when handling sensitive financial information.
• Commitment to maintaining compliance with GAAP, internal controls, and applicable state and federal regulations.
• Ability to handle difficult situations with professionalism and tact.

Responsabilidades

• Serve as primary contact for accounting support hotline and departmental email inbox.
• Provide daily assistance to Accounting Manager during peak periods such as the State Fair.
• Perform daily, monthly, and event-based reconciliations for regional offices, vending machines, and events.
• Review and resolve discrepancies in online and ticket transactions across internal systems and Brightstar.
• Process and document NSF items, outstanding balances, and delinquent accounts per policy.
• Evaluate and process credit adjustments; post manual adjustments with approvals.
• Prepare and post GL journal entries into Great Plains with accuracy.
• Maintain accounting documentation for audits including reconciliations and claims records.
• Monitor retailer accounts for credit risks and apply appropriate restrictions.
• Review reports from multiple systems to ensure completeness and balance of transactions.
• Perform vendor maintenance and setup in accounting software.
• Track accounts placed with external collections and reconcile payments.
• Review retailer incentive payments for compliance and remove ineligible retailers.
• Contribute to development and revision of accounting policies and procedures.
• Support financial processes related to mid-day drawing operations.
• Perform additional duties as assigned by management.

Conhecimentos

Accounting proficiency

GAAP knowledge

Financial analysis

Reconciliation

Formação académica

Bachelor's degree in accounting

Ferramentas

Great Plains

Descrição da oferta de emprego

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Hoosier Lottery:

The mission of the Hoosier Lottery is to return maximum net income to the state in a socially responsible manner. By embracing our core values, we're better able to live up to our mission. Our core values are:

• Have a passion for excellence
• Be customer and consumer-centric
• Operate with the highest level of integrity
• Foster creativity, teamwork, and collaboration
• Commit to the growth and development of our team

Role Overview:

The Accounts Receivable Specialist is responsible for ensuring all financial transactions comply with established accounting policies and internal controls. This role performs detailed reconciliations, researches variances, and prepares accounting entries that support accurate financial reporting. Support retailers and internal customers by resolving accounts receivable inquiries.

The salary for this position traditionally starts at $36,800.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

• Serves as the primary point of contact for the accounting support hotline and departmental email inbox.
• Provides daily assistance to the Accounting Manager during the State Fair.
• Perform daily, monthly, and event-based reconciliations for regional offices, vending machine transactions, and promotional events.
• Review, analyze, and resolve discrepancies in online and instant-ticket transactions, ensuring accurate alignment across internal systems and the Lottery’s online vendor (Brightstar).
• Process and document all NSF items, outstanding balances, and delinquent accounts in accordance with Collections Policy and internal accounting standards.
• Evaluate and process credit adjustment requests; prepare and post manual adjustments following established approval protocols.
• Prepare, verify, and enter general ledger journal entries into Great Plains, ensuring accuracy.
• Maintain accounting documentation including reconciliation and journal entry support, damaged tickets, and problem-claim records to ensure audit readiness.
• Monitor retailer accounts to identify credit risks, apply credit restrictions when appropriate, and ensure proper controls over receivables.
• Review, analyze, and resolve reports from multiple accounting and vendor systems to confirm completeness, accuracy, and balance of financial transactions.
• Perform vendor maintenance and oversee accurate setup within accounting software.
• Track accounts placed with external collection agencies and reconcile payments received.li>
• Review retailer incentive payments for compliance and remove ineligible retailers.
• Contribute to the development, revision, and documentation of accounting policies and procedures.
• Support financial processes related to mid-day drawing operations.
• Perform additional accounting duties as assigned by management.

What You'll Need for Success:

• Bachelor’s degree in accounting, finance, or business administration, or equivalent professional experience.
• Strong understanding of accounting principles and experience working with Great Plains automated accounting system.
• Proven ability to analyze financial data, reconcile complex accounts, and resolve discrepancies.
• Ability to evaluate existing accounting processes and recommend improvements to enhance accuracy and control.
• Proficiency in performing detailed mathematical calculations and financial analysis.
• Strong organizational skills with ability to manage multiple accounting tasks in a fast-paced environment.
• Professionalism and discretion when handling sensitive financial information.
• Commitment to maintaining compliance with GAAP, internal controls, and applicable state and federal regulations.
• Ability to handle difficult situations with professionalism and tact.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .