ACCOUNTS RECEIVABLE SPECIALIST

GO KIDS INC; Gilroy (CA); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Vision insurance

Employee Assistance Program

Tuition Reimbursement Program

Student Loan Repayment Program

Life insurance

Paid time off

Retirement Plan

Job summary

Go Kids Inc. is seeking a detail-oriented accounting professional full-time in Gilroy, CA. Responsibilities include managing accounts receivable, billing, and related financial records to ensure accurate ledgers and timely payments.

You will maintain records for departments and projects and assist with audits and policy adherence. The role requires an associate degree in accounting with 2–3 years of related experience, strong Excel and accounting software skills, and excellent communication

Qualifications

• Requires knowledge of accounting principles and regulations.
• Must be organized, detail-oriented and able to manage priorities.
• Excellent written and verbal communication; professional business etiquette.

Responsibilities

• Handle accounts receivable, billing and invoicing processes.
• Record and reconcile financial transactions; monitor payments and refunds as needed.
• Coordinate with external auditors and internal departments for reporting.

Skills

Accounting principles

Organization

Communication skills

Interpersonal skills

MS Excel

Education

Associate degree in accounting

Tools

Accounting software

Job description

Description

FULL-TIME, NON-EXEMPT POSITION, SALARY $26.98 - $32.38 PER HOUR.

BENEFITS:

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Employee Assistance Program
• Tuition Reimbursement Program
• Student Loan Repayment Program
• Life insurance
• Paid time off
• Retirement Plan

SUMMARY:

Prepare and maintain a company’s financial accounts with incoming transactions and ensure the accuracy of accounting ledgers and the timely monitoring of payments, receipts, and bills. Also, maintain interrelated financial records to individual departments, projects, and Go Kids Inc. as a whole in accordance with the HR & Fiscal Policy and Procedure Manuals of Go Kids, Inc.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

I. ACCOUNTS RECEIVABLE/BILLING

• Analyzes general ledger and verifies clients' accounts by collecting, analyzing, reconciling transactions, and summarizing account information to resolve account discrepancies, and ensure procedure accuracy.
• Code, post, and track incoming payments.
• Performs variance analysis reporting relating to attendance and accounts receivable billing.
• Process and issue monthly invoices for all Go Kids clients.
• Recording and reconciling all incoming financial transactions received
• Updating account information of clients in the accounting system and related worksheets
• Coordinates and prepares relevant information for external accounting auditors.
• Analyze aging reports to resolve outstanding balances to determine if a collection letter or a refund is needed for this account.
• Interface with clients to discuss outstanding receivables.
• Maintain and keep current appropriate binders for Billing, Cash Receipts, refunds, and collection letters.
• Process month-end attendance inclusive of the data sheet reconciliation and control sheet reconciliation if applicable.
• Audit Provider files monthly as part of the Audit Team, if applicable.
• Review policies and procedures related to attendance and accounts receivable and update as needed.
• Continue to increase professional knowledge and skills associated with accounting.
• Enroll in appropriate training to adhere to the department’s professional development goals.

II. OTHER RESPONSIBILITIES

• Assist with training and effectively coaching other staff members on fiscal procedures focused on attendance, accounts receivable, and collections.
• Responsible for job cross-training.
• Recommend improvements to current practices within the fiscal department.
• Keeps abreast of current regulations, trends, and practices in general accounting, and office administration professions.
• Uses equipment and materials in a safe and acceptable manner, follows established safety procedures, uses appropriate safeguards, and observes common sense rules of safety in all on-the-job activities.
• Assist with additional support as needed by the Finance Department.
• Conducts self in a manner reflecting credit on Go Kids and encourages others to do the same.

Requirements

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND ABILITIES:

• Requires general knowledge of accounting principles, including federal, state, and local laws and regulations governing organizations.
• Must be organized, creative, independent, self-motivated, enthusiastic, dependable, detail-oriented, flexible in scheduling and prioritization, and driven by excellence.
• Must possess exceptional communication skills to present facts and recommendations effectively in oral and written form, including accurate grammar and business correspondence knowledge.
• Strong interpersonal skills to establish and maintain effective business relationships; demonstrated ability to communicate in situations requiring tact and poise; skilled in confidentiality and discretion.
• Thorough knowledge of office administration (including efficient filing systems, office machines and equipment, and computer software, including MS Excel and other accounting software) and skilled in customer service and employee relations.
• Must present a neat, professional appearance.
• Must be able to adjust tasks and focus with composure, and in accordance with changing deadlines and priorities.
• Requires a good sense of humor and belief in working as a professional, cohesive team member.

EDUCATION and/or EXPERIENCE:

• Associate degree (A.A/S.) in accounting or a related field or equivalent from a four-year college and two three (2-3) years of related experience in a business and/or non-profit environment.
• Possess specialization in finance and accounting and experience in bookkeeping, performing administrative tasks, and accurately inputting data.
• Requires experience working with customers and team collaboration.
• Possess a valid CA driver’s license and pass criminal record clearances.

LANGUAGE SKILLS:

• Ability to read, analyze, and interpret general business periodicals and governmental regulations. Ability to write reports, business correspondence, and procedures with conformance to the prescribed style and format. Ability to effectively present information and respond to questions from government entities, employees, managers, clients, and the general public.
• Bilingual and Biliterate preferred.

MATHEMATICAL SKILLS:

• Ability to work with generally accepted accounting procedures, balance sheets, profit/loss statements, and mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to calculate figures & amounts with a 10 Key.

REASONING ABILITY:

• Ability to define and solve practical problems and deal with a variety of concrete variables, occasionally in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS and WORK ENVIRONMENT:

• Physical Demands: While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle, or feel objects, tools, or controls, sit, stand, reach with hands and arms, and walk. Occasionally required to climb or balance; stoop, kneel, or crouch; lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work Environment: While performing the duties of this job, the employee occasionally works in outdoor weather conditions and wet (humid) conditions and is occasionally exposed to the risk of electrical shock. Noise level in the work environment is usually moderate and can sometimes be noisy.