Accounts Receivable Specialist

Advanced Charging Technologies, Inc.; Fountain Valley (CA); On-site; USD 39,000 - 45,000; Full time

Job summary

Advanced Charging Technologies, Inc. is seeking an Accounts Receivable Specialist to own the full AR cycle, from billing and cash application through collections, credit, and audit support. The role collaborates with Sales, Operations and the Controller and leverages Dynamics 365 Business Central.

You’ll handle invoicing, tax validation with Avalara, cash posting, reconciliations, and monthly close tasks while maintaining strong customer relations and process improvements.

Qualifications

• 5+ years of accounts receivable experience.
• Strong Excel skills including Pivot Tables and XLOOKUP/VLOOKUP.
• ERP experience (Dynamics 365 BC, Sage, or similar).
• Experience with Avalara for sales tax calculation.
• Solid understanding of GAAP revenue recognition basics.
• Experience with month-end close and supporting external audits.
• Strong communication skills for customer collections calls.

Responsibilities

• Oversee full AR cycle from billing to cash application and collections.
• Verify invoices against orders, pricing, freight terms, and tax rules.
• Post payments (ACH, wire, checks, credit cards) and reconcile unapplied cash.
• Manage AR aging, communicate with customers, and escalate as needed.
• Support credit risk reviews and AR reserve calculations.
• Serve as AR subject-matter expert in Business Central and train staff.

Skills

Accounts Receivable

Excel

GAAP knowledge

Month-end close

Customer communications

ERP experience

AR processes

Education

Associate's or bachelor's degree in accounting or finance

Tools

Dynamics 365 Business Central

Sage

Avalara AvaTax

Job description

We are looking for a Accounts Receivable Specialist to own the full AR cycle, from billing and cash application through collections, credit, and audit support. This role works closely with sales, operations, and the Controller, and serves as the go-to resource for AR processes, month-end close, and audit requests. We use Microsoft Dynamics 365 Business Central as our ERP.

Core Responsibilities

• Billing & Invoicing Oversight
  • Oversee accurate and timely invoicing in Business Central
  • Review shipping logs against invoices for month-end cut-off accuracy
  • Validate pricing, freight terms (FOB shipping point vs. destination), and sales tax on invoices, using Avalara for tax calculation
  • Process credit memos, prepayment invoices, and customer deposits
  • Work with sales and operations to resolve billing discrepancies
• Cash Application & Reconciliations
  • Post ACH, wire, check, and credit card payments
  • Research and resolve unapplied cash
  • Reconcile the AR subledger to the general ledger each month
  • Clear intercompany AR balances where applicable
• Collections & Aging Management
  • Monitor the aged AR report and manage collection priorities
  • Proactively follow up on past-due balances
  • Escalate high-risk accounts and recommend next steps
  • Work with sales to resolve disputed invoices
  • Maintain clean collection documentation for auditors
• Credit & Risk Management
  • Review customer credit applications
  • Set and monitor credit limits and recommend account holds
  • Perform bad debt analysis and support AR reserve calculations using historical loss rates
• Process & Training
  • Serve as the subject-matter expert for AR processes in Business Central
  • Train and support other staff on AR procedures as needed
  • Identify and recommend process improvements
• Audit & Compliance Support
  • Prepare AR confirmations, aging detail, and subsequent cash support for auditors
  • Assist with revenue recognition testing
  • Document internal controls over AR and support internal control narratives as needed

Qualifications

• 5+ years of accounts receivable experience
• Strong Excel skills, including pivot tables and XLOOKUP/VLOOKUP
• ERP experience required (Dynamics 365 Business Central, Sage, or similar)
• Experience with Avalara (AvaTax) for sales tax calculation, exemption certificates, and resolving tax discrepancies
• Solid understanding of GAAP revenue recognition basics
• Experience with month-end close and supporting external audits
• Strong communication skills, especially for customer collections calls
• Associate's or bachelor's degree in accounting or finance preferred, or equivalent experience

Position Details

• Reports to: Controller
• Location: On-site, Fountain Valley, CA
• Schedule: Full-time, Monday-Friday Pay: $28-$33/hr

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