Accounts Receivable Specialist

Lawrence Lynch; Falmouth (MA); On-site; USD 55,000 - 70,000; Full time

Job summary

Lawrence-Lynch Corp. is seeking an Accounts Receivable specialist to support the Project Management team with invoicing, cash receipts, and contract documentation in a construction environment.

You will review job costs, prepare invoices, process lien waivers, and assist with accounts payable while coordinating with vendors and internal departments. Strong Excel and Word skills and attention to detail are essential.

Qualifications

• 5 years of professional administrative experience; HS diploma required.
• Bachelor's degree in Construction Management, Business or Accounting preferred.
• 3 years of project management and/or project accounting experience strongly desired.

Responsibilities

• Prepare and review monthly invoices with Project Management.
• Review monthly job costs per project and AR invoices.
• Maintain contract and construction files and backup documents.
• Process and applying cash receipts for material sales.
• Deposit and record checks for material sales.
• Contact customers regarding invoices and delinquent accounts.
• Research collection and account issues; process lien waivers.
• Support accounts payable functions and coordinate with vendors.

Skills

Project contracts knowledge

MS Word

MS Excel

Accounting software

Verbal and written communication

Attention to detail

Multi-tasking in fast-paced env

Education

High School Diploma

Bachelor's degree in Construction Management/Business/Accounting

Tools

Microsoft Word

Excel

Accounting software

Job description

The Accounts Receivable position is responsible for supporting the Project Management team on various administrative and financial tasks associated with assigned contracts. This position contributes to the overall success of the projects. This position also provides support to the company's other administrative departments.

Essential Functions

• Collaboration with Project Management and Operations to produce monthly invoices.
  • Review of monthly job cost per project.
  • Review and Preparation of AIA and AR and Material Sales Invoices.
• Maintain customer, contract, and construction files.
  • File copies of invoices and backup in executed contract folder.
• Process and applying cash receipts for material sales.
• Deposit and recording checks for material sales.
• Contact customers regarding invoices and delinquent accounts.
• Research collection and account issues.
• Process lien waivers.
• Process requests for credit references.
• Maintain appropriate records and documentation.
• Support Accounts Payable functions assigned.
• Work with vendors and internal departments as required.
• Assist with Certified Payrolls

Non-Essential Functions

• Complies with company's safety policies and adheres to all federal, state, and local regulations.
• Performs other work and attends training as assigned.

Education and Experience Requirements

• High School Diploma and five (5) years of professional administrative experience, or an equivalent combination of education and experience. Bachelor's degree in Construction Management, Business or Accounting with three (3) years' of relevant experience is preferred.
• Three (3) years of project management and/or project accounting experience is strongly desired.

Knowledge, Skills & Abilities

• Detailed knowledge of project contracts
• Strong IT/computer skills, particularly solid Microsoft Word and Excel skills are required. Proficient in other Microsoft Office suite applications and accounting software.
• Excellent verbal communication and writing skills.
• Excellent organizational skills and attention-to-detail.
• Ability to multi-task and work in a fast-paced environment.
• Excellent analytical and problem solving skills.
• Ability to promote a culture of teamwork, collaboration and efficient resource utilization throughout our company.
• Ability to comply with Lawrence-Lynch Corp.'s policies, including the Company Values and Code of Ethics.
• Must treat customers and employees with honesty and respect.

Physical Requirements

Physical duties are subject to change

• Ability to safely and successfully perform the essential job functions with or without a reasonable accommodation.
• Ability to sit at a desk and work on a computer for prolonged periods.
• Ability to perform repetitive motions, such as typing and filing.
• Ability to talk, listen, and speak clearly over the telephone.
• Ability to lift up to 20 lbs independently on occasion.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

As an Equal Opportunity/Affirmative Action employer, Lawrence-Lynch does not discriminate against any applicant or employee on the basis of race, religion, color, creed, sex, gender identity, age, national origin, citizenship status, marital status, sexual orientation, disability, or veteran status.