Accounts Receivable Specialist

Addison Group; Falmouth (MA); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an Accounts Receivable Specialist in Falmouth, MA. This contract-hire role focuses on invoicing, collections, and general accounting, with daily collaboration across project teams.

The position emphasizes strong communication and attention to detail, offering stability and growth toward project accounting. The role is fully onsite, with compensation at $35–$40 per hour and benefits.

Qualifications

• 2–3 years of experience in accounts receivable, billing, or general accounting.
• Proficient in Excel and Microsoft Office; able to manage multiple tasks.
• Excellent written and verbal communication; strong organizational skills.
• Willingness to learn construction-specific accounting processes.

Responsibilities

• Prepare and process customer invoices with project teams.
• Follow up on overdue invoices and payment status.
• Research and resolve payment discrepancies and billing questions.
• Process payments, apply cash receipts, and record deposits.
• Maintain accurate customer accounts and invoice records.
• Assist with AIA billing and lien waivers as required.
• Support accounts payable and communicate with customers and vendors.
• Contribute to project accounting documentation as needed.

Skills

Accounts receivable

Billing

Communication

Organization

Analytical thinking

Multitasking

Problem solving

Education

High school diploma

Tools

Microsoft Excel

Microsoft Office

ERP systems

AIA billing software

Job description

Job Title: Accounts Receivable Specialsit

Location: Falmouth, MA.

Job Type: Contract-Hire.

Compensation: $35–$40 per hour.

Schedule: Monday–Friday, fully onsite.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Position Overview

The ideal candidate will have experience in accounts receivable, billing, collections, or general accounting and be comfortable communicating directly with customers regarding outstanding invoices. This is an excellent opportunity for someone looking to join a stable organization with strong employee tenure and the potential to grow into project accounting.

Key Responsibilities

• Prepare and process customer invoices in collaboration with project management and operations teams.
• Follow up with customers regarding outstanding invoices, overdue balances, and payment status.
• Research and resolve payment discrepancies, billing questions, and collection issues.
• Process customer payments, apply cash receipts, and record deposits accurately.
• Review project costs and supporting documentation to ensure accurate customer billing.
• Assist with AIA billing, accounts receivable invoicing, and material sales invoices.
• Maintain accurate customer accounts, contract files, invoice records, and supporting documentation.
• Prepare and process lien waivers as required.
• Assist with certified payroll documentation and reporting.
• Provide support for accounts payable activities as needed.
• Communicate with customers, vendors, project managers, and internal departments to resolve account issues.
• Assist with additional accounting and administrative responsibilities as needed.

Qualifications

• High school diploma or equivalent required.
• 2–3 years of experience in accounts receivable, accounts payable, billing, collections, or general accounting.
• Comfortable contacting customers regarding outstanding invoices and payment issues.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize deadlines, and work effectively in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• Willingness to learn construction-specific accounting processes, including lien waivers and certified payroll.

Preferred Qualifications:

• Experience in the construction, subcontracting, or manufacturing industries.
• Familiarity with AIA billing and construction invoicing.
• Experience with construction accounting software or ERP systems.
• Exposure to project accounting, job costing, or contract documentation.

Compensation & Benefits

• Competitive compensation of $35–$40 per hour.
• Long-term career growth and advancement opportunities.
• Training and development to support progression into project accounting.
• Opportunity to join an established organization known for its stability and long employee tenure.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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