Accounts Receivable Specialist

Cerris; Des Moines (IA); On-site; USD 42,000 - 60,000; Full time

Job summary

Cerris Systems in Des Moines, IA is seeking an organized Accounting Specialist to support receivables, invoicing and vendor payments in a fast-paced team environment. The role emphasizes accuracy, process improvement and timely reporting to project managers and clients.

The ideal candidate has a High School Diploma or GED, 3+ years of related experience, proficiency with MS Office, and the ability to manage multiple tasks while maintaining attention to detail.

Qualifications

• High School Diploma or GED required.
• 3+ years of related accounting experience preferred.
• Proficiency with MS Office and basic accounting software.
• Strong communication and organizational skills.

Responsibilities

• Ensure receivables and collections are processed timely.
• Process and submit vendor invoices and credit card expenses.
• Prepare and send customer invoices and update portals as needed.
• Issue monthly statements and assist clients with AR inquiries.
• Follow up on invoices overdue by 30+ days and drive collections.

Skills

Accounts Payable/Receivable

Invoicing

Vendor management

Attention to detail

Team collaboration

Time management

Problem solving

Communication

Education

High School Diploma or GED

Tools

MS Office

Job description

Cerris Systems - Des Moines
5000 Park Ave
Des Moines, IA 50321, USA

• On-site
• Accounting
• Full-Time
• Requisition #: ACCOU001431

Description

Work hard, have fun! At Cerris Systems, we believe in delivering quality craftsmanship while having fun along the way. Our group of construction companies prides itself on our almost 100-year history, our employee ownership structure, and our competitive pay and benefits. From the moment you start working with us, we’ve got your growth in mind. We believe Cerris isn’t just a great place to start your career – it’s a great place to watch it advance for years to come.

Come build the Extraordinary with us.

Nature of Work

Support the company in optimizing established billing operations and processes in order to ensure collection of account balances.

Essential Duties and Responsibilities

• Ensure receivables and collections are processed in an appropriate manner.
• Process and/or approve vendor or subcontractor invoices, and credit card expenses.
• Create and submit customer invoices, upload invoices into customer portals when required, and update portals as needed.
• Issue monthly statements. Assist clients with any AR questions and submitting payment.
• Follow up on customer invoices overdue by 30 days or more, as well as vendor invoices overdue by 60 days or more, to ensure collection of amounts owed and drive collection of accounts receivable.
• Pull Cost/Revenue report weekly to determine billing and closure status.
• Pull AR Aging report weekly to track outstanding amounts owed.
• Prepare lien waivers, purchase contracts, subcontracts, and AIG billings for project manager(s).
• Complete RFQ requests, issue new client application
• Reconcile inventory items such as refrigerant.
• Perform other administrative activities including, but not limited to, drafting and responding to emails, electronic filing, and working with internal and external clients
• Promote the company safety culture and safety awareness throughout the company, projects, or office.
• Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.

Qualifications

• Ability to actively prioritize, lead, collaborate with, and function well within a team-oriented environment across multiple projects
• Ability to perform work accurately and completely, and in a timely manner
• Communication skills, verbal and written
• Ability to understand and implement best practice standards
• Knowledge of organizational structure and available resources
• Ability to quickly and effectively solve complex problems
• Ability to deliver quality through attention to detail
• Organizational skills
• Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels
• Ability to be proactive and resourceful
• Ability to follow-up on inquiries in a timely manner
• Ability to prioritize multiple projects
• Proficiency in MS Office and all other company utilized software
• Ability to build relationships with team members that transcend a project
• Ability to build relationships and collaborate within a team
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs

Education

• High School Diploma or General Education Degree (GED)

Experience

• 3 years or more of related work experience preferred
• Other work-related experience such as military, public service, on the job training programs, etc. may meet this requirement as determined by local management

Physical Demands/Work Environment

• Must be able to lift up to 25 pounds
• Normal office environment
• Frequent activity: sitting, viewing, and typing on computer screen
• Occasional activity: standing, walking, bending, reaching above shoulder

Cerris and its subsidiary companies are an Equal Opportunity Employer-EEO/AA/M/F/D/V/VEVRAA

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.