Accounts Receivable Specialist

The Vincit Group; Chattanooga (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

The Vincit Group is seeking an Accounts Receivable Specialist to manage daily invoicing for all Vincit Group companies and to deposit checks received. You will ensure invoicing accuracy, coordinate with Customer Care and Collections to resolve issues, and process credit memos as needed.

The ideal candidate has 1–2 years of accounting experience, strong customer service and time-management skills, and proficiency in MS Office and ERP X3.

Qualifications

• Must possess a strong customer service focus and interpersonal skills.
• Strong communication and time-management abilities are essential.
• Experience with invoicing, depositing checks, and interfacing with customers.
• Ability to meet deadlines in a fast-paced environment.
• ERP X3 experience is preferred; MS Office and Outlook proficiency beneficial.

Responsibilities

• Daily invoicing for all Vincit Group companies.
• View invoices for accuracy and coordinate with Customer Care for corrections.
• Manage credit memos in the system when needed.
• Work with Collections on special projects to reconcile accounts.
• Deposit all checks for all Vincit Group companies each day.
• Ensure checks are properly written and deposited into correct accounts.
• Collaborate with the controller to resolve check-deposit issues.

Skills

Customer service

Interpersonal skills

Active listening

Time management

Communication

ERP X3 experience

Education

High school diploma or GED

Associate degree in Business Management or related field

Tools

MS Office

Outlook

ERP X3

Job description

JOB SUMMARY

The Accounts Receivable Specialist is responsible for daily invoicing, customer and Inter Company, to all Vincit Group companies. This individual is responsible for making any and all corrections to daily invoices and working with Collections, Customer Care and Accounts Payable Department for corrections as needed. The Accounts Receivable Specialist will also be responsible for depositing all incoming checks each day for all Vincit Group companies. This individual must be a team player with strong communication and time management skills. This individual must be able to prioritize and be self-directed in getting all customer payments posted on a daily basis.

EDUCATION

• Required: High school diploma or GED; or equivalent combination of education, training, and experience.
• Preferred: An Associate Degree in Business Management or related field preferred; or equivalent combination of education, training, and experience.

EXPERIENCE

• Required: One to two years of previous accounting or related experience.
• Preferred: Two years of experience working in a midsized company’s accounting department completing accounts receivable tasks.

POSITION REQUIREMENT(S)

• Specialized Skills/License/Certification Required: Must possess strong customer service focus, social and interpersonal skills, and active listening skills.
• Previous experience of invoicing, depositing checks, and working with internal and external customers.
• Ability to address concerns and communicate clearly and efficiently.
• Ability to excel in a fast paced environment and meet time-sensitive deadlines.
• Preferred: Proficiency in MS Office, Outlook, experience generating Accounts Receivable Reports.
• Prefer experience with ERP X3 accounting software or equivalent.

CORE COMPETENCIES (Essential Job Functions)

• Daily invoicing for all Vincit Group companies.
• View invoices for accuracy and work with Customer Care to make all corrections.
• Responsible for credit memos in our system when needed to credit customers.
• Working with Collections on special projects as needed to reconcile customer accounts.
• Duties also include depositing all checks for all Vincit Group companies each day.
• Making sure all checks are made out correctly and deposited into the correct accounts.
• Work closely with controller to correct any check depositing issues.

ABOUT VINCIT GROUP

VIN123 If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! The Vincit Group is seeking experts in their individual fields. The Vincit Group is a single source provider with a network of eight member companies that delivers maximum efficiency through the vertical integration of chemical services, contract sanitation management, as well as automation and engineering solutions throughout North and South America. Each member company focuses on its core competency to provide maximum value to our clients—Zee Company, Zeco, and Pro Logistics for chemistry; QSI, TCS, and Numark for contract sanitation; ITG for engineering. This vertically-integrated model allows us to more effectively reduce a client’s total cost of operations. Whether they require equipment, customized chemical support, specialized logistics and delivery, or outsourced services, our goal is to improve our clients’ business and raise the bar. To help achieve this goal, the Vincit Group Support Services team provides IT, finance, marketing, and human resources solutions to the member companies. We currently employ nearly 9,000 associates among all member companies in the organization.