Accounts Receivable Specialist

Red River; Chantilly (VA); On-site; USD 42,000 - 65,000; Full time

Job summary

Red River in Chantilly, VA is seeking an Accounts Receivable Specialist to manage invoicing, collections, and related accounting tasks. You will review orders, prepare invoices, and support month-end close with attention to detail.

Ideal candidates have 2-3 years AR experience, familiarity with Navision/Deltek CostPoint, and strong Excel/Outlook skills; teamwork and customer service focus are essential.

Qualifications

• 2-3 years AR experience preferred.
• Knowledge of Navision and Deltek CostPoint.
• Strong communication and organizational skills.

Responsibilities

• Convert sales orders to sales invoices.
• Review documentation supporting a sales order for invoicing, including tax, freight, or miscellaneous charges.
• Review sales contracts and customer purchase orders.
• Ensure tracking detail in sales orders is correct for invoicing.
• Prepare invoices by postage, email, and/or electronic invoicing.
• Follow up for timely invoicing with sales/associates.
• Maintain relations with customers and resolve pay issues.
• Follow up on receiving reports and invoice issues.
• Maintain all documentation relating to invoicing and collections.
• Maintain sales credit memos and data entry.
• Maintain cash receipts data and input.
• Maintain Contract Vehicle detail and data input (SEWP, GSA, etc.).
• Perform Month End reconciliation reports and journal entries.
• Process sales tax documentation.
• Maintenance contracts and incremental invoicing for various orders.
• Customer credit card processing.
• Processing of credit memos in Navision.
• Processing of new customer card requests.
• Provide backup for other accounting staff during their absence.
• Answer phones to back up Sales reps and associates.
• Participate as a volunteer committee member.
• Work with phone system / office equipment.
• Track payments and shipments via the internet.

Skills

Accounts Receivable

Communication skills

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Some college coursework preferred

Tools

Navision

Deltek CostPoint

Microsoft Excel

Microsoft Outlook

Job description

Responsible for sales order invoicing, accounts receivable support, and related accounting functions to ensure accurate and timely billing, payment tracking, and collection of customer invoices. This position reviews sales orders, contracts, purchase orders, and supporting documentation; prepares and processes invoices, credit memos, cash receipts, and sales tax documentation; and supports month-end reconciliations and reporting. The role also maintains contract vehicle and service invoicing records, resolves customer billing and payment issues, and collaborates with sales, accounting, and other internal teams to deliver exceptional customer service and support efficient business operations.

Primary Position Tasks:

• Convert sales orders to sales invoices
• Review all documentation supporting a sales order for invoicing, including documentation for sales tax, freight, or misc. charges added on for customer invoicing
• Review sales contracts and customer purchase orders
• Ensure tracking detail in sales order is correct for invoicing
• Invoice preparation by postage, email, and/or electronic invoicing
• Follow-up with sales and/or associates for timely invoicing
• Maintain relations with customers and solve pay issues
• Follow-up on receiving reports and invoice issues
• Maintain all documentation relating to sales invoicing and collections
• Maintain sales credit memos and data entry
• Maintain cash receipts data and input
• Maintain Contract Vehicle (SEWP, GSA, etc.) detail and data input
• Perform Month End reconciliation reports and journal entries
• Process sales tax documentation
• Maintenance contracts and incremental (monthly, quarterly, etc.) invoicing for Support Services, Professional Services, and Managed Services orders
• Customer credit card processing
• Processing of credit memos in Navision
• Processing of new customer card requests
• Provide backup for other accounting staff during their absence
• Answer phones as determined necessary to back up Sales reps. and Sales associates.
• Participate as a volunteer committee member
• Working with phone system / office equipment
• Tracking of payments and shipments via Internet websites

Minimum Education/Certification/Experience Requirements:

• High school diploma or equivalent; some college-level work preferred
• Relevant work experience may be substituted for college-level work
• 2-3 years of AR experience preferred

Knowledge, Skills and Abilities:

• Computer keyboarding skills and general computer knowledge
• Basic math skills and understanding accounting methods
• Good organizational and prioritization skills
• Working knowledge of all aspects of Navision related to position; we also use Deltek CostPoint system
• Prior strong working knowledge of: Microsoft Outlook / Office (Excel, Word)
• Internet research for invoicing and collections
• The understanding, knowledge, and the reading of customer contracts for invoice processing and payment collection
• The understanding and knowledge of customer related websites for invoice submissions
• Good communication skills via phone, email, and/or face to face with both internal and external customers in an efficient and clear manner

Special Requirements:

This candidate will be willing to travel for training courses pertaining to the job duties.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.