Accounts Receivable Specialist

Applied-Motion-Products; Morgan Hill (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Applied Motion Products, a fast-growing automation company, seeks an Accounts Receivable Specialist to manage the AR lifecycle, generate invoices, track payments, and resolve billing discrepancies in our ERP environment.

The role requires 2–5 years in AR, a Bachelor's in Accounting, proficiency with SAP or similar ERP, and strong attention to detail to ensure timely revenue collection.

Qualifications

• 2–5 years of corporate accounting/finance, with AR experience.
• Proficient in Microsoft Office and SAP or other ERP systems.
• Bachelor's degree in Accounting or equivalent experience.

Responsibilities

• Process daily invoice billing and credits in ERP.
• Review and correct sales tax on invoices.
• Process customer payments and cash receipts.
• Reconcile customer accounts and collect past-due balances.
• Prepare AR remittances and monthly reports.
• Cross-train in Accounts Payable.
• Release or unblock customer orders.

Skills

Microsoft Office

SAP

ERP systems

Attention to detail

Multitasking

Education

Bachelor's degree in Accounting

Tools

ERP system knowledge

Job description

Description

Applied Motion Products is a rapidly growing company focused on automation and everything motion. Our goal is leadership in automation products through exceptional customer focus, innovation, and continuous improvement. We have a joint venture with Moons' in Shanghai China that incorporates organizations in Germany, Romania, and Switzerland. As part of a global company with locations all over the world, our focus on innovation keeps us striving in developing a talented, well-rounded team that's ready to take the industrial world by storm!

We offer our employees competitive benefits, including 401(k), PTO, medical, vision, dental, disability and life insurance, and FSA, along with a variety of resources that can help with career path planning.

The Accounts Receivable Specialist is responsible for executing the company's accounts receivable process, including generating invoices, tracking customer payments, resolving billing discrepancies, following up on outstanding invoices, and maintaining accurate customer records to ensure timely collection of revenue, while adhering to company policies and accounting standards.

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

• Process, email and save daily invoice billing & credits in ERP System and share files
• Review and correct sales tax on invoices
• Process customer payments, enters cash receipts after verifying account information
• Process AR payment remittances
• Update AR portion of Cash Activity Logs
• Reconcile customer accounts and collects on past dues, send out customer accounts statement
• Release or unblock customers orders
• Process customer payment term application, run credit checks and references
• Compile documentation for Duty Drawback Program
• Process customer resale/tax exemption certificate
• Reconcile monthly sales tax reports and verify resale certificates on file
• Process AR inquires, check and response AR emails
• Compile daily sales reports and assist in month end close
• Cross train in Accounts Payable function

Requirements

Minimum Requirements:

• Work Experience 2 - 5 years' experience in a corporate accounting or finance role with a bulk of experience being in an accounts receivable function, preferably strong experience in reporting sales tax
• Skills/Attributes Proficiency with Microsoft Office Suite, SAP or other ERP systems, strong attention to detail and ability to manage multiple tasks
• Qualifications (Education, Degrees, Certifications) Bachelor's degree in Accounting, or equivalent experience

WORK CONDITIONS

Work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Variations in conditions may occur under certain circumstances.

PHYSICAL DEMANDS:

• Prolonged Sitting & Computer Use: Majority of the work is performed at a desk, requiring extended periods of sitting, typing, and data entry.
• Frequent Walking & Standing: Regular movement within the office to retrieve documents, attend meetings, and support facility or inventory control tasks.
• Lifting & Carrying: Occasionally required to lift and carry office supplies, files, or small equipment (typically up to 2025 lbs).
• Repetitive Motions: Frequent use of a keyboard, mouse, and office equipment such as printers, scanners, and telephones.
• Visual & Auditory Requirements: Must be able to read financial reports, analyze data on screens, and communicate effectively in person, via email, and over the phone.
• Office & Facility Interaction: May involve occasional movement to oversee office equipment maintenance, security systems, and inventory control areas.
• General Physical Activity: Occasional bending, reaching, or kneeling to access files, organize storage areas, or set up office equipment.

TRAVEL:

This job does nor require travel