Accounts Receivable Specialist

GIS; Central (LA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k)

Paid time off

Professional development opportunities

Job summary

GIS, a premier energy services company, seeks an Accounts Receivable Specialist to manage the full billing lifecycle. You will prepare customer invoices, audit supporting documents, and secure timely payments to support cash flow.

Responsibilities include processing invoices, verifying documentation, and reconciling discrepancies with project teams. You will coordinate with finance, operations, and external AP departments to resolve issues and ensure accurate postings.

Qualifications

• 2–4 years of full-cycle Accounts Receivable and contract billing experience.
• High School Diploma required; Associate degree in Accounting or Business Administration preferred.
• Strong knowledge of accounting principles and billing procedures.

Responsibilities

• Prepare and process invoices accurately in accordance with contract terms and billing procedures.
• Review and verify billing documentation for labor, materials, and equipment; ensure accuracy before invoicing.
• Cross-reference field tickets, timesheets, POs, and project logs against rate sheets prior to invoice release.
• Coordinate with project managers, operations, and customers to resolve billing discrepancies and questions; ensure timely invoice submission.
• Act as the primary liaison between finance, project management, and external client accounts payable departments to clear billing roadblocks.
• Monitor aging accounts receivable reports and follow up on past-due invoices by phone and email.
• Apply incoming payments to corresponding accounts and invoices in the financial system.
• Prepare routine cash receipts logs, reconciliations, and AR aging reports for management review.

Skills

AR Billing experience

Professional communication

Cross-functional coordination

Education

High School Diploma

Associate degree in Accounting or Business Administration

Tools

NetSuite

QuickBooks

SAP

Sage

Microsoft Excel

Job description

GIS is a premier energy services company delivering comprehensive solutions across the evolving energy landscape. While rooted in over 75 years of excellence in offshore and onshore construction and maintenance within the oil and gas industry, GIS has expanded its capabilities to include large-scale utility solar farm construction projects. Our continued commitment to safety, innovation, and operational excellence allows us to support both traditional and renewable energy sectors with the same trusted expertise.

Position Summary

:The Accounts Receivable Specialist is responsible for the full lifecycle of the billing and collections process. This includes accurately preparing customer invoices in accordance with contract terms, auditing supporting documentation (labor, materials, and equipment), partnering with operations and project managers to resolve discrepancies, and securing timely customer payments to support company cash flow

.Key Responsibilitie

• onPrepare and process invoices accurately and in accordance with contract terms, customer requirements, and company billing procedure
• s.Review and verify billing documentation by ensuring labor, materials, equipment, and supporting documentation are complete, accurate, and approved before invoicin
• g.Cross-reference field tickets, timesheets, purchase orders, and project logs against contractual rate sheets prior to invoice releas

e.Cross-Functional Coordination & Discrepancy Resoluti

• onCoordinate with project managers, operations, and customers to resolve billing discrepancies, answer invoice-related questions, and ensure timely submission of invoices for paymen
• t.Act as the primary liaison between finance, project management, and external client accounts payable departments to clear billing roadblock

s.Collections & Cash Applicati

• onMonitor aging accounts receivable reports and conduct proactive, professional follow-ups on past-due invoices via phone and emai
• l.Apply incoming daily customer payments (checks, ACH, wire transfers) accurately to corresponding accounts and invoices in the financial syste
• m.Prepare routine cash receipts logs, account reconciliations, and AR aging status reports for management revie

w.Qualifications & Requiremen

• nceHigh School Diploma required; Associate degree in Accounting or Business Administration preferr
• ed.2–4 years of full-cycle Accounts Receivable and contract billing experience, ideally in project-based industries (e.g., construction, industrial services, maritime, or logistic

s).Key Skills & Competenc

• iesProficiency in accounting/ERP software (e.g., NetSuite, QuickBooks, SAP, Sage) and Microsoft Exc
• el.High level of accuracy in auditing field logs, rate sheets, and financial figur
• es.Professional written and verbal communication skills for collaborating with internal project teams and external custome

rs.Physical Deman

• ds:Ability to sit for extended perio
• ts:Competitive sal
• aryComprehensive benefits package (including health, dental, and vision insuran
• ce)401
• (k)Paid time
• offOpportunities for professional development and gro

wthEEOC Stateme

nt:GIS is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.