Accounts Receivable Specialist

Allegiance Fire and Rescue; Bridgeport (CT); On-site; USD 52,000 - 68,000; Full time

Job summary

Allegiance Fire and Rescue is seeking an Accounts Receivable Specialist to support a fast-paced, high-volume AR department serving a truck dealership environment.

The role requires an accounting degree with at least two years of related experience, familiarity with AR factoring, and strong Excel/Word skills. Candidates should be highly organized with excellent verbal and written communication abilities for internal and customer interactions.

Qualifications

• AA, BA, or BS in accounting with a minimum of two years of related work experience.
• Experience with AR factoring relationships is a plus.
• DMS experience desirable but not required.
• Strong organizational skills with attention to detail, problem solving skills and excellent interpersonal, verbal and written communication skills are a must.
• An intermediate level of expertise with Microsoft Excel and Word is required.

Responsibilities

• Prepare daily batch file from accounting system to send to AR factor.
• Prepare daily journal entry to record deposits from AR factor and reconcile to batch file.
• Reconcile AR subledgers daily and clear discrepancies with internal stakeholders.
• Record and reconcile payments from factor, checks, credit cards, cash, and EFTs to customer accounts.
• File all cash receipt records, check stubs, and bank receipts.
• Prepare cash deposits as required.
• Research and process chargebacks, returns, and bad checks.
• Reconcile statements and follow up on collections via phone, email, and certified mail.
• Answer customer and internal inquiries by phone and email.

Skills

Attention to detail

Problem solving

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Education

Accounting degree (AA/BA/BS)

Tools

Microsoft Excel

Microsoft Word

Job description

The Accounts Receivable Specialist is responsible for assisting with all accounts receivable functions for a fast-paced, high volume accounts receivable department for a commercial truck dealership.

RESPONSIBILITIES:

• Responsible for preparing daily batch file from accounting system to send to AR factor.
• Prepare daily journal entry to record deposit received by AR factor and reconcile to batch file.
• Reconcile accounts receivable subledgers daily and work with internal stakeholders to clear any discrepancies identified.
• Records and reconciles all payments from factor, checks, credit cards, cash, and EFTs to customer accounts and maintains accurate records.
• Files all cash receipt records, check stubs, and bank receipts.
• Prepares cash deposits as required.
• Research and process charge backs, returns, and bad checks.
• Reconciles statements and follows up on collections as necessary via phone calls, e-mails, and certified mail.
• Answers customer and internal stakeholder phone calls and e-mails and follows up on inquiries.

EXPERIENCE, EDUCATION AND SPECIAL REQUIREMENTS:

AA, BA, or BS in accounting with a minimum of two years of related work experience (preferably in the truck or automotive industries). Experience with AR factoring relationships is a plus. Dealer Management System (DMS) experience is extremely desirable but not required. Strong organizational skills with an attention to detail, problem solving skills and excellent interpersonal, verbal and written communication skills are a must. An intermediate level of expertise with Microsoft Excel and Word are required.