Accounts Receivable Representative

TriMed, Inc.; Santa Clarita (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

TriMed, Inc. in Santa Clarita, CA is seeking an Accounts Receivable Representative to support the Finance team with customer billing, PO reconciliation, and payment processing in a fast-paced environment.

You will work closely with Sales and AR staff to ensure invoices are accurate, POs are applied correctly, and payments are posted in a timely manner while maintaining financial data discretion.

Qualifications

• Basic understanding of accounts receivable and billing processes.
• Experience with PO reconciliation is preferred.
• Proficient in Microsoft Office tools.

Responsibilities

• Handle customer invoices with PO matching and adjustments.
• Apply POs to open invoices and resolve discrepancies.
• Process credit card and ACH transactions and generate reports.
• Support AR Specialists as needed.

Skills

Attention to detail

Time management

Communication skills

Discretion with financial data

Problem solving

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Excel

Microsoft Outlook

Job description

Job Overview

The Accounts Receivable Representative supports the Finance team with customer billing, purchase order (PO) reconciliation, and payment processing. This role works closely with Sales Representatives and Accounts Receivable team members to ensure invoices are accurate, purchase orders are properly applied, and payments are processed in a timely manner.

This position plays a key role in maintaining efficient revenue cycle operations and supporting overall financial accuracy.

Key Responsibilities

• Handle customer invoices, including purchase order matching/reconciliation and invoice corrections or adjustments
• Manage the application of valid and accurate POs by responding to Sales Representative communications and applying POs to open invoices for customer billing
• Ensure all POs align with invoice totals and associated details; collaborate with Sales Representatives to resolve discrepancies
• Process credit card and ACH transactions and generate related transaction reports
• Support Accounts Receivable Specialists as needed

Qualifications (Knowledge & Skills)

• Basic understanding of accounts receivable, billing processes, and PO reconciliation
• Experience with accounting software (e.g., QuickBooks) preferred
• Proficiency in Microsoft Office, especially Excel and Outlook
• Strong attention to detail with a high level of accuracy
• Ability to identify discrepancies and collaborate cross-functionally to resolve issues
• Excellent organizational and time management skills with the ability to manage multiple priorities
• Strong written and verbal communication skills
• Ability to handle sensitive financial information with discretion

Core Competencies

• Detail-oriented with strong problem-solving skills
• Customer service mindset
• Effective prioritization and time management
• Strong interpersonal and communication skills
• Ability to work both independently and collaboratively
• Capable of managing multiple tasks in a fast-paced environment
• Builds effective working relationships across teams

Experience & Education

• Experience: 1+ year of related experience preferred
• Education: High school diploma or equivalent required; additional vocational or on-the-job training a plus

Work Environment

• Office-based role; no travel required
• No special physical demands

TriMed, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.