Accounts Receivable Representative

Kaizen Lab Inc.; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Kaizen Lab Inc. is seeking a Student Accounts Representative in New York to provide exceptional customer service and administrative support for student financial matters.

You will manage student accounts, handle billing inquiries, process payments, and maintain accurate records while collaborating with the finance, registrar, and financial aid offices to ensure seamless service. The role requires strong communication, attention to detail, and ethical handling of sensitive information; prior

Qualifications

• High school diploma required; degree in finance, accounting, or related field preferred.
• Three years of related work experience in finance, accounting, or a related field.

Responsibilities

• Maintain accurate student financial records in compliance with policies.
• Address billing inquiries and explain charges to students and families.
• Receive and process student payments and apply to accounts.
• Provide guidance on payment plans, scholarships, and financial aid options.
• Communicate with students, parents, and campus departments via email, phone, and in-person meetings.
• Resolve disputes diplomatically and professionally.
• Enter financial transactions and generate reports for stakeholders.
• Stay informed about federal and state regulations pertaining to student accounts.
• Collaborate with finance, registrar, and financial aid offices to ensure seamless services.
• Contribute to process improvements in student account operations.
• Other duties as assigned by supervisor.

Skills

Communication

Customer Service

Attention to Detail

Problem-Solving

Organizational Skills

Technical Proficiency

Ethical Conduct

Empathy

Education

High school diploma

Finance/Accounting degree preferred

Tools

QuickBooks

Microsoft Office

Teams

Job description

General Description

The Student Accounts Representative plays a pivotal role in providing exceptional customer service and administrative support to students and families regarding financial matters. This position involves managing student accounts, assisting with billing inquiries, processing payments, and ensuring accurate record keeping.

Essential Functions

• Student Account Management: Maintain accurate and up-to-date student financial records in compliance with institutional policies and regulations.
• Billing Assistance: Address billing inquiries, explain charges, and assist students and families in understanding their financial obligations.
• Payment Processing: Receive and process student payments, ensuring accuracy and timely application to accounts.
• Financial Counseling: Provide guidance on payment plans, scholarship disbursements, and financial aid options to help students make informed decisions.
• Communication: Correspond with students, parents, and relevant campus departments through email, phone, and in-person meetings to address concerns and provide support.
• Conflict Resolution: Handle student account disputes and billing discrepancies with diplomacy and professionalism.
• Data Entry and Reporting: Accurately input financial transactions into the system and generate reports as needed for internal and external stakeholders.
• Regulatory Compliance: Stay informed about relevant federal and state regulations pertaining to student accounts and financial transactions.
• Collaboration: Collaborate with colleagues in the finance, registrar, and financial aid offices to ensure seamless student services.
• Process Improvement: Contribute to the enhancement of student account processes and suggest improvements to streamline operations.

Other duties as assigned: The Student Accounts Representative may be required to perform additional tasks as deemed necessary by their supervisor or institution.

Work Experience & Education

• Education: High school diploma required; degree in finance, accounting, or a related field preferred.
• Experience: Three (3) years of related work experience in finance, accounting, or a related field.

Skill Requirements

• Communication: Excellent verbal and written communication skills with an ability to explain complex financial matters clearly and concisely.
• Customer Service: Strong customer service orientation with a commitment to providing outstanding support to students and families.
• Attention to Detail: Meticulous attention to detail to ensure accurate record keeping and data entry.
• Problem-Solving: Effective problem-solving skills to address student inquiries and resolve issues in a timely manner.
• Organizational Skills: Ability to manage multiple tasks, prioritize workload, and meet deadlines.
• Technical Proficiency: Comfortable using computer applications and financial software such as QuickBooks, Microsoft Office, and Teams.
• Ethical Conduct: Uphold the highest ethical standards when handling sensitive financial information.
• Empathy: Display empathy and patience when interacting with students and families facing financial challenges.