Accounts Receivable/Payable Specialist

Cti; New York (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

Calibration Technologies seeks an experienced financial clerk to manage AR/AP responsibilities and support ERP systems. You will post payments, monitor balances, prepare invoices, and assist in monthly closings.

The role requires accuracy, strong communication, and the ability to collaborate with the Accounting team to resolve discrepancies and ensure timely processing of transactions.

Qualifications

• High school diploma or equivalent.
• Itemized experience in accounts receivable or accounts payable or bookkeeping.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to handle confidential financial information with discretion and integrity.
• Strong written and verbal communication skills.
• Ability to research issues and resolve discrepancies.
• Experience with accounting software and ERP systems.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Reliable and accountable.

Responsibilities

• Prepare, post, verify, and record customer payments and accounts receivable transactions.
• Create and submit customer invoices according to company practices.
• Monitor outstanding customer accounts and follow up on past-due balances.
• Draft standard past-due correspondence and contact customers to request payment.
• Research customer discrepancies and resolve past-due account questions.
• Prepare reports regarding the status of customer accounts.
• Assist with periodic accounts receivable reconciliations.
• Assist with generating monthly billing statements based on the general ledger.
• Collect and maintain customer tax-exempt documentation.
• Maintain customer information within Avalara and other applicable systems.
• Process credit card transactions and check deposits and post cash receipts.
• Maintain customer information in the ERP system and payment portals.
• Assist with other cash receipt and billing activities as needed.
• Verify invoices in accounts payable and ensure timely payments.
• Organize and maintain vendor invoices and documentation.
• Follow up with vendors regarding invoices and payment questions.
• Prepare weekly AP reports and processing of payment runs.
• Support administration of corporate credit card program.
• Maintain accurate financial records and support accounting projects.

Skills

Attention to detail

Organizational skills

MS Excel

Microsoft Office

Communication skills

Discretion

Accounting software

ERP systems

Education

Associate or bachelor’s degree in accounting/finances/business

Tools

ERP systems

Avalara

SAP

Job description

Description

What You'll Do

Accounts Receivable

• Prepare, post, verify, and record customer payments and accounts receivable transactions.
• Create and submit customer invoices according to company practices.
• Monitor outstanding customer accounts and follow up on past-due balances.
• Draft standard past-due correspondence and contact customers to request payment.
• Research customer discrepancies and resolve past-due account questions.
• Prepare reports regarding the status of customer accounts.
• Assist with periodic accounts receivable reconciliations.
• Assist with generating monthly billing statements based on the general ledger.
• Collect and maintain customer tax-exempt documentation.
• Maintain customer information within Avalara and other applicable systems.
• Process credit card transactions and check deposits and post cash receipts.
• Maintain customer information in the ERP system, SAP payment portals, and credit card websites.
• Assist with other cash receipt and billing activities as needed.

Accounts Payable

• Assemble, review, and verify invoices, refunds, and check requests.
• Verify invoices are paid according to agreed-upon payment terms.
• Organize and maintain vendor invoices and supporting documentation.
• Follow up with vendors regarding invoices and payment questions.
• Verify products or services have been received before issuing payment.
• Research and resolve unusual or questionable invoices with internal departments and vendors.
• Prepare supporting documentation and reports for weekly AP review.
• Prepare and process weekly check and ACH payment runs.

Additional Responsibilities

• Assist with administration of the corporate credit card program.
• Maintain accurate and organized financial records.
• Support accounting processes and projects as assigned.
• Work collaboratively with Accounting and other departments to resolve discrepancies and ensure timely processing of transactions.
• Perform other duties as assigned.

Requirements

Required Qualifications

• High school diploma or equivalent.
• At least one year of accounts receivable, accounts payable, bookkeeping, or related experience.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to handle confidential financial information with discretion and integrity.
• Strong written and verbal communication skills.
• Ability to research issues, identify discrepancies, and follow through to resolution.
• Ability to learn and effectively use accounting software and ERP systems.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Reliable, trustworthy, and accountable.

Preferred Qualifications

• Associate or bachelor's degree in accounting, finance, business, or a related field.
• Experience with an ERP system.
• Experience with customer collections or account reconciliation.
• Experience with Avalara, SAP, or other payment and tax systems.

What Success Looks Like

In this role, success means ensuring that customer payments, invoices, vendor invoices, and payments are processed accurately, timely, and consistently. The successful candidate will take ownership of their responsibilities, proactively follow up on outstanding items, identify and resolve discrepancies, and provide dependable support to the Accounting team.

Why Join CTI?

At Calibration Technologies, we're committed to Protecting People & Property. We design and manufacture gas detection solutions that help keep people and facilities safe.

You’ll have the opportunity to join a growing Missouri-based manufacturing company where your work directly contributes to the financial health and day-to-day operations of the business.