Accounts Receivable/Payable Coordinator

Hazen and Sawyer; Raleigh (NC); Hybrid; USD 58,000 - 72,000; Full time

Benefits offered by this job

Hybrid work

Health benefits

401(k) plan

Tuition reimbursement

Paid time off

Disability & life insurance

Job summary

Hazen and Sawyer, a Raleigh-based environmental engineering firm, is seeking an Accounts Receivable Coordinator. The role supports daily cash receipts, check deposits, and subconsultant payments in a hybrid in-office/remote setting.

The ideal candidate has at least one year in AR or related accounting, strong Excel skills, and the ability to manage high-volume, detail-oriented tasks with clear communication to PMs and clients.

Qualifications

• At least one year of experience in accounts receivable, cash application, or a related accounting support role.
• Comfort handling a large volume of transactions and numerical data.
• Ability to organize daily work, meet recurring deadlines, and follow procedures.
• Clear verbal and written communication with Project Managers and other contacts.
• Dependable and careful with a willingness to ask questions when needed.
• Proficiency with Microsoft Excel and other Microsoft 365 applications.

Responsibilities

• Process high-volume cash receipts and check deposits accurately and timely.
• Assist with subconsultant payments and verify amounts billed vs. received.
• Maintain W-9 and ACH enrollment documents for new subconsultants.
• Help move remittances to electronic funds transfer and document accordingly.
• Investigate routine cash receipt issues and escalate complex discrepancies.
• Respond to PMs, clients, and staff regarding balances and payments.
• Keep audit trails for deposits and payment activity; assist with monthly/quarterly reporting.
• Work overtime during month-end or busy periods as needed.

Skills

Accounts receivable

Cash application

Attention to detail

Time management

Communication

Excel/MS 365

Education

Associate degree in Accounting/Finance or related field

Tools

Deltek Vision

Deltek Vantagepoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Receivable/Payable Coordinator

990 Corporate - Raleigh, NC Full Time Raleigh, NC, US

30+ days ago Requisition ID: 2308

Accounts Receivable Coordinator

Hybrid:3 days in office / 2 days remote | Raleigh, NC

Hazen and Sawyer is looking for an Accounts Receivable Coordinator to join our corporate accounting team in Raleigh. This role handles daily cash receipts, check deposits, and accounts receivable support related to subconsultant payments.

The work is detailed and often high volume, so accuracy and follow-through are important. This position works with Project Managers, accounting staff, clients, and subconsultants and follows established procedures, resolves routine issues, and asks for help when an issue requires additional review.

About Hazen and Sawyer

Hazen and Sawyer is an employee-owned environmental engineering firm focused on water, wastewater, and stormwater infrastructure. Since 1951, we have worked with municipal clients across the United States and internationally to plan, design, and oversee construction of critical infrastructure projects.

Our accounting team works closely with Project Managers and staff throughout the firm. We value accuracy, follow-through, and good working relationships, and we trust employees to manage their responsibilities while asking questions and involving others when needed.

Key Responsibilities

• Apply a high volume of cash receipts from checks, wire transfers, and electronic payments in Deltek Vantagepoint accurately and on time.
• Process check deposits through a secure bank deposit portal and keep the supporting documentation organized and complete.
• Assist with weekly and as-needed subconsultant payments, including comparing amounts billed with client payments received.
• Collect and maintain required W-9 and ACH enrollment documentation for new subconsultants and follow up on missing information.
• Help move client remittances and subconsultant payments to electronic funds transfer and assist with the required documentation.
• Research routine misapplied or unidentified cash receipts and subconsultant payment issues and bring more complex discrepancies to senior accounting staff.
• Respond to Project Managers, clients, subconsultants, and accounting staff regarding balances, payments received, cash application, and payment status.
• Keep clear records and a complete audit trail for deposits, cash receipts, and related payment activity.
• Help with monthly and quarterly reporting and other accounts receivable work as needed.
• Work occasional overtime during month-end or other busy periods when needed.

Qualifications

• At least one year of experience in accounts receivable, cash application, or a related accounting support role.
• Comfort working with a large volume of transactions and numerical data.
• Ability to organize daily work, manage recurring deadlines, and follow established procedures.
• Clear verbal and written communication skills and comfort responding to Project Managers and other contacts.
• A dependable and careful approach to work, with the willingness to ask questions when needed.
• Proficiency with Microsoft Excel and other Microsoft 365 applications.

Preferred Qualifications

• Associate degree in Accounting, Finance, Business, or a related field; equivalent relevant experience will also be considered.
• Accounts receivable experience with an engineering, consulting, or other professional services firm.
• Experience with Deltek Vision or Deltek Vantagepoint.

What We Offer

• Hybrid work environment with three days in the office and two days remote.
• Competitive compensation based on experience, skills, and education.
• Comprehensive health benefits including medical, dental, vision, and prescription coverage.
• Pre-tax flexible spending plans for medical, dependent care, and transportation.
• Short- and long-term disability coverage and employer-paid life insurance.
• Paid holidays, floating holidays, and paid time off.
• Employer-contributed 401(k) plan with additional financial planning support.
• Tuition reimbursement, in-house training, and support for professional development.