Accounts Receivable Manager-Onsite OKC, OK

Apmex; Oklahoma City (OK); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401K (Company matches!)

Free Lunch every day

Tuition Reimbursement

9 Paid Holidays

Paid Time Off with Sell Back Option

Job summary

APMEX seeks an Accounts Receivable Manager to lead a high-volume AR function in downtown Oklahoma City. You will oversee cash applications, collections, disputes, and reconciliations while driving automation and process improvements across a shared services environment.

The role requires a strong leadership mindset, hands-on analytics, and the ability to manage multiple priorities in a fast-paced setting. Local candidates onsite in OKC are preferred.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of progressive Accounts Receivable or Shared Services experience required.
• 3+ years of leadership or people management experience required.
• Experience with ERP/accounting systems such as Microsoft Dynamics GP, Dynamics 365, SAP, Oracle, NetSuite, or similar platforms preferred.
• Experience with process automation tools and workflow optimization initiatives preferred.

Responsibilities

• Lead day-to-day Accounts Receivable operations in a high-volume shared services environment.
• Oversee cash applications, collections, reconciliations, and customer account maintenance.
• Ensure timely processing of payments including ACH, wire transfers, checks, and credit card transactions.
• Develop and maintain AR procedures, KPIs, and dashboards to monitor performance.
• Collaborate across Treasury, Finance, Customer Service, Sales, and external partners to resolve issues.

Skills

Leadership

Analytical skills

Communication

Adaptability

Process improvement

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Dynamics GP

Dynamics 365

SAP

Oracle

NetSuite

Job description

Job Details: Job Location: APMEX DOWNTOWN - Oklahoma City, OK 73102, Position Type: Full Time, Education Level: 4 Year Degree, Salary Range: $75,000.00 - $85,000.00 Salary, We are seeking a local candidate for this role, and the position is located onsite downtown Oklahoma City, Oklahoma.

Hours: 8:00am-5:00pm

Days: Monday-Friday

4 days required in office

Extended hours as needed during the week, and occasional weekends as needed for business needs

The Accounts Receivable (AR) Manager is responsible for leading and optimizing the Accounts Receivable function within a fast-paced, high-volume shared services environment. This role oversees daily AR operations including cash applications, collections, dispute management, reconciliations, customer account maintenance, reporting, and process improvement initiatives while ensuring operational excellence, strong internal controls, and exceptional customer support.

The AR Manager drives efficiency, scalability, and accuracy across the AR function while managing a high-performing team in a deadline-driven environment. This role partners closely with Treasury, Finance, Customer Service, Sales, Fraud, Operations, and external financial institutions to resolve payment issues, improve working capital performance, and support organizational growth.

The ideal candidate thrives in a high-intensity operational environment, demonstrates strong leadership capabilities, and possesses a continuous improvement mindset focused on automation, process standardization, and KPI-driven performance management.

The day in the life of an Accounts Receivable Manager...

Operational Leadership

• Manage day-to-day Accounts Receivable operations within a high-volume shared services organization.
• Oversee cash applications, collections activities, unapplied cash resolution, account reconciliations, deductions management, and customer account maintenance.
• Ensure timely and accurate processing of all incoming payments including ACH, wire transfers, lockbox payments, checks, and credit card transactions.
• Monitor AR aging and proactively manage delinquent accounts to minimize bad debt exposure and improve cash flow.
• Lead escalations related to customer payment issues, disputes, chargebacks, short pays, and unapplied cash.
• Ensure compliance with company policies, accounting standards, SOX/internal controls, and audit requirements.
• Build automated controls to catch duplicate payments and misapplied cash, with exception reporting and clear segregation of duties.
• Develop and maintain standardized AR procedures and workflows across the shared services organization.

Team Leadership & Development

• Lead, mentor, and develop a high-performing AR team in a fast-paced operational environment.
• Establish clear performance expectations, productivity standards, and service level agreements (SLAs).
• Conduct regular coaching, performance evaluations, and career development planning.
• Foster a culture of accountability, collaboration, customer service, and continuous improvement.
• Manage staffing levels, workload balancing, and cross-training initiatives to support business continuity.
• Drive employee engagement and retention within a high-volume operational setting.

Process Improvement & Shared Services Excellence

• Drive AR automation — cash application auto-match, AI assisted automation for repetitive tasks to cut manual work and errors and improve service levels and experience.
• Lead continuous improvement initiatives to improve efficiency, accuracy, turnaround times, and customer experience.
• Partner with leadership on system enhancements, workflow redesigns, and ERP optimization projects.
• Support shared services transformation initiatives and scaling strategies.
• Utilize data analytics and reporting to identify trends, operational gaps, and process improvement opportunities.
• Develop and maintain KPIs and dashboards to monitor team performance and operational effectiveness.

Financial & Reporting Responsibilities

• Review and analyze AR aging reports, collections metrics, cash application accuracy, and DSO performance.
• Prepare and present operational and financial reporting to leadership.
• Support month-end and year-end close activities related to Accounts Receivable.
• Ensure accurate reconciliation of AR subledgers to the general ledger.
• Assist with audit requests and provide supporting documentation as required.
• Monitor customer credit exposure and collaborate with leadership on risk mitigation strategies.

Cross-Functional Collaboration

• Partner with Treasury to support daily cash forecasting and liquidity management.
• Collaborate with Customer Service, Sales, Operations, Fraud, and Finance teams to resolve customer issues and streamline processes.
• Communicate effectively with banking partners and external customers regarding payment processing and account inquiries.
• Support strategic initiatives and organizational projects impacting shared services operations.

Additional qualities of an Accounts Receivable Manager...

Leadership

• Demonstrates strong leadership presence with the ability to motivate and develop teams in a high-pressure environment.
• Builds accountability and drives operational performance through coaching and performance management.

Communication

• Communicates effectively across all organizational levels both verbally and in writing.
• Able to manage difficult conversations professionally and constructively.

Analytical Skills

• Strong analytical and problem-solving capabilities with attention to detail and accuracy.
• Uses data to drive operational decisions and identify trends.

Adaptability

• Thrives in a fast-paced, rapidly changing environment with competing priorities and tight deadlines.
• Demonstrates flexibility and resilience under pressure.

Process Improvement

• Continuously seeks opportunities to improve processes, controls, and operational efficiency.
• Demonstrates a proactive, solutions-oriented mindset.

About Bullion International Group

Bullion International Group is a global leader in precious metals, bringing together industry-leading brands, advanced technology, and decades of expertise. As the parent company of APMEX, OneGold, MTB, GOLD AVENUE, and more, we provide integrated solutions across minting, vaulting, wholesale, and retail markets. We make precious metals more accessible to a wider range of investors and collectors, securing financial prosperity with durable assets that protect against the uncertainties of tomorrow’s economy.

Qualifications: Education:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.

Experience:

• 5+ years of progressive Accounts Receivable or Shared Services experience required.
• 3+ years of leadership or people management experience required.
• Experience in high-volume transaction environments strongly preferred.
• Experience leading teams in shared services, centralized accounting, or operational finance environments preferred.
• Experience with ERP/accounting systems such as Microsoft Dynamics GP, Dynamics 365, SAP, Oracle, NetSuite, or similar platforms preferred.
• Experience with process automation tools and workflow optimization initiatives preferred.

Technical Skills:

• Advanced Microsoft Excel skills required.
• Strong proficiency in Microsoft Office Suite.
• Experience with reporting tools, dashboards, and financial analytics.
• Familiarity with payment platforms, banking portals, and cash management systems preferred.
• Experience with automated cash application (auto-match and straight-through processing) to reduce manual keying.
• Strong understanding of AR processes, reconciliations, collections practices, and internal controls.
• Proficiency with automated reconciliation tools to streamline reconciliations and reduce manual matching.

Other Requirements:

• Exceptional organizational and time management skills.
• Ability to manage multiple priorities simultaneously in a deadline-driven environment.
• Strong customer service orientation and relationship management skills.
• High degree of professionalism, integrity, and confidentiality.
• Ability to influence and collaborate cross-functionally.
• Strong attention to detail with commitment to accuracy and accountability.

Work Environment:

This position operates in a fast-paced shared services and corporate office environment with high transaction volumes, strict deadlines, and frequent interaction across multiple departments and external partners. The role requires adaptability, responsiveness, and the ability to maintain accuracy under pressure.

At B.I.G., our employees have access to extraordinary benefits including:

• Medical, Dental, and Vision
• Short Term Disability & Long-Term Disability
• Life Insurance
• 401K (Company matches!)
• Free Lunch every day
• Tuition Reimbursement
• College Debt Repayment
• 9 Paid Holidays
• Paid Time Off with Sell Back Option
• Paid Day off for your Birthday
• Lunch and Learns