Accounts Receivable Manager

Total Industries; Livermore (CA); On-site; USD 67,000 - 132,000; Full time

Job summary

A leading company is hiring an Accounts Receivable Manager responsible for overseeing operations in the accounts receivable department. This role involves managing daily collections, negotiating with clients, and ensuring compliance with financial policies. The ideal candidate has a strong accounting background and excellent communication skills, aiming to improve team performance and meet company objectives.

Qualifications

• Minimum 5 years related experience in accounting.
• Experience with GL account reconciliation and credit analysis.
• Ability to prepare reports and analyze data.

Responsibilities

• Manage accounts receivable activities and improve collection processes.
• Train and mentor team members within the department.
• Prepare financial reports related to collections and do month-end close.

Skills

Excellent written and verbal communication

Strong organizational skills

Problem-solving skills

Education

Bachelor's degree in accounting or related field

Tools

MS Office 365

Job description

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POSITION OVERVIEW

The Accounts Receivable Manager is responsible for supervising and guiding operations in the accounts receivable function. This includes maintaining and reconciling the accounts receivable ledger to ensure accurate and timely receipt of payments. Monitoring collection period and sending follow-up inquiries regarding payments for the organization. Negotiating with past-due accounts to resolve all payment issues in a timely manner. Implementing standard operating procedures to ensure compliance with internal accounting policies and controls. Generating reports to bring insight into collections, account aging, and other relevant metrics, analyzing and recommending appropriate actions to management.

Description

POSITION OVERVIEW

The Accounts Receivable Manager is responsible for supervising and guiding operations in the accounts receivable function. This includes maintaining and reconciling the accounts receivable ledger to ensure accurate and timely receipt of payments. Monitoring collection period and sending follow-up inquiries regarding payments for the organization. Negotiating with past-due accounts to resolve all payment issues in a timely manner. Implementing standard operating procedures to ensure compliance with internal accounting policies and controls. Generating reports to bring insight into collections, account aging, and other relevant metrics, analyzing and recommending appropriate actions to management.

Key Responsibilities

The following reflects the essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time.

Accounts Receivables

• Manage all day-to-day Accounts Receivable and Collection activities driving performance metrics.
• Manage the collection process to recover outstanding payments efficiently.
• Overseeing invoicing and payment tracking to ensure accuracy.
• Negotiating with clients in cases of delayed non-payment.
• Conducting credit checks and setting credit limits for customer.
• Preparing financial reports related to accounts receivable and collections.
• Ensuring compliance with financial regulations and company policies.
• Leading and training a team of accounts receivable professionals.
• Develop policies and procedures for the Accounts Receivable department.
• Produce and analyze Accounts Receivable reports.
• Enforce adherence to state and local tax requirements.
• Process journal Accounts Receivable related journal entries.
• Assist with month end close as needed including reconciliation of A/R related accounts.
• Ensure consistent attainment of department KPI’s.
  
  

People Management

• Participate in recruiting and onboarding new team members.
• Set clear expectations of all team members and hold them accountable for meeting them.
• Train, mentor and evaluate team members.
• Conduct regular one-on-one conversations to listen to employees, share feedback, offer coaching and complete annual performance reviews.
• Maintain a team culture and cultivate effective workplace communication and transparency.
• Provide and engage the team with periodic training to develop and enhance skills.
• Ensure the team maintains and develops positive business relationships by demonstrating our values with subcontractors, vendors, and other Total Industries associates.
• Manage scheduling to ensure a balanced workload, adequate back up and coverage.
• If applicable, review and approve timecards, ensuring timekeeping compliance.
  
  

Requirements

QUALIFICATIONS & SKILLS:

• Minimum of bachelor's degree in accounting or related field.
• 5 years related experience, or equivalent combination of education and experience.
• Knowledge of GL account reconciliation.
• Billing Cash and Receipts Management
• Credit Analysis
• Research/Response Invoice Management and Issue Resolution
• Commitment to excellence and high level of accuracy.
• Excellent written and verbal communication skills.
• Ability to prepare reports and business correspondence.
• Demonstrated ability to calculate figures and amounts such as discounts, interest, and percentages.
• Ability to understand and follow written and verbal instructions.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and collaboratively.
• Demonstrated ability to act in a way that is consistent with our values.
• The ability to use a variety of information technologies is essential, including e-mail, word processing and spreadsheets (MS Office 365).
• Qualified background check and drug screen.
  
  

Physical Environment

• The position operates in a professional office environment with the requirement to visit and walk around a warehouse with fluctuating temperatures.
• Spend most days seated at a desk, working at a computer terminal to input data, handle phone calls, and exchange texts.
• Use the computer as a telephone, messenger, and work tool, so expect to wear a headset and use both a keyboard and mouse frequently throughout the day.
• Regularly sit, stand, and walk for long and short distances.
• Hear with or without correction to be able to interpret and receive information and directions.
• Communicate, verbally and in written form, regularly to describe and explain detailed, important, and accurate instructions internally and directly with customers.
• Occasionally lift and/or move material up to 25 lbs.
• Occasionally stoop, kneel, or crouch.
• The noise level is usually moderate.
  
  

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.

The policy of RJMS Corporation is to hire, train, and promote all persons in all job groups in accordance with the law, without regard to race, color, religion, sex, sexual orientation, age, marital or military status, national origin, gender identity, the presence of any sensory, mental, or physical disability, genetic information, or any other status or characteristic protected by local, state, or federal law. RJMS CORPORATION is an equal employment opportunity and affirmative action employer.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Commercial and Industrial Equipment Rental

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