Accounts Receivable, Invoicing Specialist

PHILLIP CABLE MFR; Norcross (GA); On-site; USD 28,000 - 34,000; Full time

Job summary

Phillip Cable Manufacturing in Norcross, GA is hiring a detail-oriented Accounts Receivable / Invoicing Specialist. You will prepare customer invoices, apply payments, and maintain accurate billing records to ensure shipments are billed promptly.

You'll collaborate with shipping, sales, and accounting to verify billing details, resolve discrepancies, and keep customer accounts current, with a strong emphasis on accuracy, timeliness, and professional communication.

Qualifications

• Entry level in invoicing, accounts receivable, billing, or related accounting support.
• Experience reviewing purchase orders and matching invoices to shipment records.
• Understanding of customer payment terms, payment application, and account reconciliation.
• Proficiency with accounting software and Microsoft Excel.
• Strong attention to detail and accuracy with numbers and data entry.
• Professional communication and consistent follow-up skills.
• Ability to prioritize tasks, meet deadlines, and work independently.

Responsibilities

• Prepare and issue customer invoices based on purchase orders, sales orders, shipment records, and payment terms.
• Verify part numbers, quantities, pricing, shipping charges, and customer billing information before submitting invoices.
• Accurately invoice partial shipments and multiple releases against customer purchase orders.
• Submit invoices through email or customer billing portals, including required supporting documents.
• Review shipment records regularly to identify and resolve shipped orders that have not been invoiced.
• Resolve rejected invoices, billing errors, and missing documentation.
• Prepare credit memos and invoice adjustments with appropriate approval.
• Record and apply customer payments accurately to the correct invoices.
• Monitor outstanding balances and review accounts receivable aging reports.
• Send customer statements, payment reminders, and follow-ups on overdue invoices.
• Research and resolve short payments, duplicate payments, and unapplied funds.
• Reconcile customer accounts and respond to billing inquiries.
• Maintain records of payment commitments and elevate overdue accounts or unresolved issues.
• Work with shipping, sales, and accounting to resolve order, shipment, and pricing discrepancies.
• Maintain organized invoices, purchase orders, shipping documents, and payment records.
• Support month-end closing through billing reviews and accounts receivable reconciliations.
• Provide updates on uninvoiced shipments, outstanding balances, and billing disputes.
• Identify opportunities to improve billing accuracy and reduce invoicing delays.

Skills

Invoicing basics

Accounts receivable

Billing

Education

Associate degree in accounting/finance

Tools

Microsoft Excel

Accounting software

QuickBooks

Job description

About Us

Phillip Cable Manufacturing is a defense manufacturer based in Norcross, GA. Our team of approximately 60 people builds mission-critical cable assemblies and wiring harnesses in a facility that holds an active CAGE code and operates under strict defense quality standards. We have been in business since 2013, we have maintained an unbroken track record with our government customers, and we are now expanding into new markets and new capabilities.

Position Summary

We are seeking a detail-oriented Accounts Receivable / Invoicing Specialist to prepare customer invoices, maintain accurate billing records, process payments, and follow up on outstanding balances.

This position focuses on ensuring that every shipment is invoiced accurately and promptly. The specialist will work closely with shipping, sales, and accounting to verify billing details, resolve discrepancies, and keep customer accounts current.

Key Responsibilities

Customer Invoicing

• Prepare and issue customer invoices based on purchase orders, sales orders, shipment records, and payment terms.
• Verify part numbers, quantities, pricing, shipping charges, and customer billing information before submitting invoices.
• Accurately invoice partial shipments and multiple releases against customer purchase orders.
• Submit invoices through email or customer billing portals, including required supporting documents.
• Review shipment records regularly to identify and resolve shipped orders that have not been invoiced.
• Resolve rejected invoices, billing errors, and missing documentation.
• Prepare credit memos and invoice adjustments with appropriate approval.

Accounts Receivable

• Record and apply customer payments accurately to the correct invoices.
• Monitor outstanding balances and review accounts receivable aging reports.
• Send customer statements, payment reminders, and follow-ups on overdue invoices.
• Research and resolve short payments, duplicate payments, and unapplied funds.
• Reconcile customer accounts and respond to billing inquiries.
• Maintain records of payment commitments and elevate overdue accounts or unresolved issues.

Coordination and Reporting

• Work with shipping, sales, and accounting to resolve order, shipment, and pricing discrepancies.
• Maintain organized invoices, purchase orders, shipping documents, and payment records.
• Support month-end closing through billing reviews and accounts receivable reconciliations.
• Provide updates on uninvoiced shipments, outstanding balances, and billing disputes.
• Identify opportunities to improve billing accuracy and reduce invoicing delays.

Required Qualifications

• Entry level in invoicing, accounts receivable, billing, or a similar accounting support role.
• Experience reviewing purchase orders and matching invoices to shipment records.
• Understanding of customer payment terms, payment application, and account reconciliation.
• Proficiency with accounting software and Microsoft Excel.
• Strong attention to detail and accuracy with numbers and data entry.
• Professional communication and consistent follow-up skills.
• Ability to prioritize tasks, meet deadlines, and work independently.

Preferred Qualifications

• Experience in manufacturing or distribution.
• Experience with QuickBooks and ERP systems; familiarity with MISys is a plus.
• Experience invoicing partial shipments and purchase orders with multiple releases.
• Familiarity with customer billing portals and government or defense invoicing requirements.
• Associate degree in accounting, finance, business, or a related field.

Performance Expectations

• Accurate, timely invoicing for all completed shipments.
• Prompt identification and resolution of unbilled shipments.
• Correct payment application and current customer account records.
• Consistent follow-up on overdue balances and billing disputes.
• Organized documentation and timely support for month-end closing.

Pay

$20.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person