Accounts Receivable & Deductions Analyst

Bel; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO and Benefits from Day 1

Job summary

Bel is seeking an Accounts Receivable (AR) & Deduction Analyst to manage a specific customer portfolio, ensure timely postings, and lead deduction research in a fast-paced environment.

You will perform cash application, reconcile with Treasury, monitor collections, resolve disputes, and support deals across cross-functional teams to meet KPI targets.

Qualifications

• High School Diploma or equivalent required; Some accounting college coursework is preferred.
• 5+ years of related AR experience required.
• 3+ years related experience in a deduction/collection role, analyzing and reconciling items such as Trade/Billbacks, Shortages, Logistic Penalties, Spoils and/or other AR deduction miscellaneous items.
• Experience working with Trade Fund/Promotion Management tools preferred.
• ERP SAP ECC [or SAP HANA S4] and Microsoft Suite (Excel, Word, PowerPoint) required.

Responsibilities

• Cash application: Manages daily cash receipts, retrieves lockbox deposits and ACH/EFT reports; creates electronic files and performs cash application.
• AR Balances: Reconcile general ledger and bank accounts in collaboration with Treasury.
• Deductions: Research and clear deductions timely; assess open Debits/Invoices for accurate reporting.
• Websites/EDI: Monitor customer websites and retrieve remittance details to resolve invoicing issues.
• Brokers: Prepare and process broker check requests; maintain files to prevent deductions.
• Collections: Follow up on past-due invoices via phone/email; maintain collection records.
• Dispute Resolution: Investigate and resolve inquiries, deductions, billing disputes and past due invoices.

Skills

Time management

Teamwork

Communication

Adaptability

Education

High School Diploma

Accounting coursework

Tools

SAP ECC / SAP HANA

Microsoft Excel

Microsoft Word

PowerPoint

Job description

The Accounts Receivable & Deduction Analyst is responsible for the full accounting life cycle management of a specific portfolio of customers and the day-to-day operations of the Accounts Receivable & Deduction department. This role will manage the deduction process, ensure timely posting of customer payments, follow-up on past due invoices and provide detailed analysis of all deductions to ensure accurate and timely reconciliation and resolution. In addition, this role will participate in supporting special departmental initiatives and projects when assigned. This position will be set in a fast-paced environment and will require accuracy, time management, and flexibility.

Accounts Receivable (AR) & Deduction Analyst Essential Duties and Responsibilities

• Cash application: Manages daily cash receipts, retrieves lockbox deposits and ACH/EFT reports; creates electronic files and performs cash application. Maintain tracking files and make updates daily.
• AR Balances: Collaborates with the Treasury group to reconcile the general ledger and bank accounts.
• Deductions: Responsible for deduction research and clearing in a timely manner: Assess open Debit Memo’s ensuring consistent, timely & accurate reporting and reconciliation.
• Websites: Monitors customer-based websites to obtain deduction and payment documentation.
• EDI: Utilizes EDI platform to retrieve remittance details and solve invoicing issues.
• Brokers: Prepare and process broker check requests, maintaining files and preventing deductions from occurring by processing check requests timely.
• Escalations: Follow guidelines for proper escalation of unresolved items.
• Credibility: Establish relationships cross-functionally and with Customers / Brokers to maintain a steadfast focus on achieving goals and meeting Key Performance Indicator (KPI) targets.
• DEALS: Provides internal support cross-functionally regarding deals that can be closed or remain open due to unresolved deduction balances. Utilize trade management tool.
• Collections: Monitor customer accounts, identifying past-due payments. Follow up with customers on past-due invoices via phone and/or email. Manage collection efforts. Maintain detailed records of collection activities, including communication of payment arrangements, and any actions taken.
• Dispute Resolution: Investigate and resolve customer inquiries, deductions, billing disputes and/or past due invoices. File claims for all invalid deductions. Handle unique or complex billing scenarios.
• Communication: Value added and action-oriented collaboration cross-functionally to Inform others of any specific issues or trends.
• Credit Reviews: Verify the creditworthiness of customers, setting credit limits, and monitoring accounts.
• Accounting Support: Prepare audit files (external, internal and tax) and month-end / fiscal year analyses.
• Other duties: All other duties & special projects as assigned by direct manager or senior management.

Qualifications and Competencies

• High School Diploma or equivalent required; Some accounting college coursework is preferred.
• 5+ years of related AR experience required.
• 3+ years related experience in a deduction/collection role, analyzing and reconciling items such as: Trade/Billbacks, Shortages, Logistic Penalties, Spoils and/or other AR deduction miscellaneous items.
• Experience working with Trade Fund/Promotion Management tools preferred.
• Highly proficient technology skills including ERP SAP ECC [or SAP HANA S4] systems and Microsoft Suite [specifically Excel, Word, and Power Point] required.
• Ability to work independently and as part of a team; Strong organizational and time management skills.
• Flexibility and adaptability: Readiness to adapt to different workflows, communication styles, and priorities as needed to effectively collaborate with various departments and external entities.
• Possesses high credibility, integrity, and adaptability: Effective in establishing rapport and building productive relationships with team members and cross-functional partners.
• Demonstrates professionalism & excellent interpersonal and communication skills (written and verbal).
• Exceptionally detailed and organized, with the ability to step back and analyze for anomalies.

Performance Attributes: Business agility, adaptability, efficiency, accuracy, timeliness, competence, resourceful, and thoroughness of work performed; ability to quickly learn new concepts and processes; drive to take initiative and to improve processes; organized and good record keeping skills; ability to gain the trust and respect of others; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with all levels of the company; ability to work with and through others to accomplish goals & objectives of the Company.

Acknowledgement: This job description describes the general nature and level of work performed by employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by the Bel management team. All requirements are subject to change over time and to possible modifications to reasonably accommodate individuals with a disability.

Total Rewards

• PTO and Medical, Dental and Vision Benefits from Day 1