Accounts Receivable & Data Integrity Specialist

Flow Control Group; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Flow Control Group, based in the United States, is seeking an Accounts Receivable Administrator to manage customer setup, billing, and credit processes. You will ensure data accuracy in ERP, maintain COIs and vendor docs, and collaborate cross-functionally to resolve billing issues.

The role emphasizes attention to detail, strong organizational skills, and effective communication, with responsibilities spanning master data maintenance, invoicing adjustments, and onboarding support.

Qualifications

• Associate's degree or equivalent work experience required.
• Minimum 2 years of experience in Accounts Receivable, Credit Administration, Billing, or related administrative support.
• Strong attention to detail with a high degree of accuracy.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.

Responsibilities

• Review new customer applications for completeness and accuracy.
• Evaluate customer creditworthiness using financial information, trade references, and credit reporting tools.
• Establish customer credit limits and payment terms per company policies.
• Create and maintain customer Bill-To and Ship-To accounts within the ERP system.
• Process customer master updates, including company name, address, ownership, and payment term changes.
• Obtain, review, and maintain required supporting documentation for new customer setup.
• Request, validate, and maintain COIs, W-9 forms, ACH information, and other customer documentation.
• Ensure customer master data is accurate, complete, and maintained per standards.
• Process credit and rebill requests related to pricing discrepancies, sales tax corrections, etc.
• Review requests for completeness and supporting documentation before processing.
• Coordinate with Sales, Customer Service, Billing, and other departments to resolve billing issues.
• Complete customer vendor setup forms and maintain required vendor documentation.
• Support onboarding by ensuring all required documentation is received and maintained.
• Maintain detailed documentation supporting customer account changes and administrative activities.
• Identify opportunities to improve processes, data quality, and operational efficiency.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Time management

Customer service

Independent work

Cross-department collaboration

Education

Assoc degree / equivalent

Tools

Excel

Outlook

Prophet 21 (P21)

Job description

Flow Control Group, based in the United States, is seeking an Accounts Receivable Administrator to manage customer setup, billing, and credit processes. You will ensure data accuracy in ERP, maintain COIs and vendor docs, and collaborate cross-functionally to resolve billing issues.

The role emphasizes attention to detail, strong organizational skills, and effective communication, with responsibilities spanning master data maintenance, invoicing adjustments, and onboarding support.