Accounts Receivable Coordinator

Auberge Collection; Waimea/Kamuela (HI); Sur place; USD 33 000 - 48 000; Plein temps

Résumé du poste

Auberge Collection is seeking an AR specialist for the Mauna Lani property on the Island of Hawaii. The role focuses on accounts receivable, invoice posting, and wholesale billing within Opera and related systems. You will support month-end close, respond to AR queries, and collaborate with Sales Leisure, reservations, and front office.

A business degree or equivalent experience is required. We value accuracy, confidentiality, and the ability to work a full-time schedule in a hospitality

Qualifications

• Business undergraduate degree or three years related work experience.
• Basic knowledge of accounting principles.
• Basic knowledge of USALI or USALI principles.
• Familiarity with Opera and InfoGenesis systems.

Responsabilités

• Upload daily front office transactions into accounts receivable module in OPERA.
• Review, input, edit and post invoices in accounts receivable.
• Ensure accurate billing for wholesale partners per wholesale agreement.
• Communicate with Sales Leisure division, reservations and front office for rate variances.
• Prepare rate variance adjustments and obtain approval from Credit Manager.
• Process billing on wholesaler extranet as outlined in contracts.
• Respond to AR queries from guests and other departments.
• Print and e-file AR aging and detail invoices for month-end closing.
• Assist with archiving AR files per retention schedule.
• Compile records requested by auditors.
• Assist with special event-related duties.
• Attend meetings or activities outside regular hours; overtime may apply.
• Perform other tasks as assigned.

Connaissances

Data entry

Attention to detail

Confidentiality

Oral/written communication

Formation

Business undergraduate degree

Outils

Opera PMS

InfoGenesis POS

Google Suite

Microsoft Office

Description du poste

Located on the sun-drenched Kohala Coast, on sacred land marked by royal fishponds, natural lava plains, lush tropical gardens, and alluring beaches, Mauna Lani - meaning "mountain reaching heaven" - is an inspiring spiritual haven, defining a new era of experiential luxury on the Island of Hawaii. A resort for the generations, with contemporary guest rooms, suites, and private bungalows, CanoeHouse oceanfront dining, three distinct pools, a signature spa and wellness haven, and Kainalu Ocean Sports program, set the tone for transformational experiences and enriching cultural immersion.

For more information: auberge.com/mauna-lani
Follow Mauna Lani on Facebook and Instagram @MaunaLaniAuberge

Job Description

The base salary for this position is $29.36 hourly.

CORE RESPONSIBILITIES

• Upload daily front office transactions into accounts receivable module in OPERA
• Reviews, inputs, edits and posts invoices in account receivable module
• Ensure accurate billing for wholesale partners per wholesale agreement
• Communicate with Sales Leisure division, reservation and front office for any rate variance
• Prepare rate variance adjustments and obtain approval from Credit Manager
• Process billing on wholesaler extranet as outlined in their contract
• Responds to queries related to accounts receivable from our guests as well as other departments
• Print and e-file account receivable aging and detail invoices for month end closing
• Assists archiving of accounts receivable files in accordance with file retention schedule
• Compiles records requested by external and internal auditors
• Assists with special event-related duties
• Attends meetings and/or participates in activities outside of regular working hours, incurring occasional overtime work
• Performs other tasks and projects as assigned.

PHYSICAL DEMANDS

• Able to perform data entry work with computer, keyboard and mouse, occasionally under high volume circumstances and for extended periods of time.
• Able to sit for an extended period of time while performing essential job functions.
• Able to bend, lift, stoop, push/pull in the course of performing essential job functions.
• Able to lift and or carry twenty-five pounds (25lbs).
• Able to travel to locations on company property and when necessary travel outside of company property.

GENERAL REQUIREMENTS & SKILLS

• General reading, math, memory, speaking, writing and organization skills required.
• Able to perform routine job functions independently and with minimal supervision, including working under tight deadlines without compromising quality of work.
• Able to present a professional image to external and internal customers of the company.
• Able to communicate effectively in oral and written form.
• Able to maintain confidentiality at all times regarding sensitive information.
• Must be able to comply with House Rules and Company/departmental guidelines set for attendance, safety, appearance, etc.
• Must be able to work a full-time schedule, Monday through Friday, during regular business hours.
• On occasion, must be able to work overtime hours and/or hours outside of regular business operational hours
• Familiar with PMS Opera, POS InfoGenesis
• Familiar with Google Suite platform
• Familiar with Microsoft Office application

Qualifications

• Business undergraduate degree or three (3) years related work experience
• Basic knowledge and understanding accounting principle
• Basic knowledge and understanding Uniform System of Accounts for the Lodging Industry (USALI)

Additional Information

Auberge Collection is a portfolio of extraordinary hotels, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit auberge.com to learn more about our Collection. Follow us on Instagram, TikTok, LinkedIn, Facebook, and Pinterest: @Auberge and #AlwaysAuberge.

DHL Mahi Staffing, LLC is an Equal Opportunity Employer, M/F/D/V. DHL Mahi Staffing, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, DHL Mahi Staffing, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.